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Assistant File Clerk Jobs in Wisconsin (NOW HIRING)

Sawyer County; WI

Deputy Clerk of Court

Hayward, WI · On-site

$22.25/hr

... Judicial Assistants/Attorneys for scheduling or filed paperwork · Schedule hearings with prison ... Clerk) · Ensure jury video is ready to be viewed (Backup for Clerk) · Call up the jury panel ...

Rock County, WI

Deputy Clerk of Court

Janesville, WI · On-site

$26 - $28.26/hr

Maintain/store all files and records in accordance with statutory retention requirements. 30% Clerk ... * Assist the general public without giving legal advice and violating statutes regarding ...

Rock County, WI

Deputy Clerk of Court

Janesville, WI · On-site

$26 - $28.26/hr

Receive and process payments for filing fees, citations, and other court-ordered assessments ... Administer oaths to witnesses, interpreters, bailiffs, and jurors. * Assist court officials with ...

OVATION COMMUNITIES

Medical Records Clerk

Milwaukee, WI · On-site

$15.75 - $19.50/hr

This role is crucial in ensuring that all medical documentation is accurately filed and readily ... - Assist in the transition to electronic medical records systems, if applicable. - Respond to ...

New

Sandvik

Shipping & Receiving Clerk

Hartland, WI · On-site

$16.50 - $19.50/hr

The Associate will be required to be versatile within the shipping area and able to assist in all ... File paperwork in appropriate customer file. * Manage the housekeeping duties of the shipping area.

GWS Tool Group

Shipping & Receiving Clerk

Hartland, WI · On-site

$16.50 - $19.50/hr

The Associate will be required to be versatile within the shipping area and able to assist in all ... File paperwork in appropriate customer file. * Manage the housekeeping duties of the shipping area.

Sandvik

Shipping & Receiving Clerk

Hartland, WI · On-site

$16.50 - $19.50/hr

The Associate will be required to be versatile within the shipping area and able to assist in all ... File paperwork in appropriate customer file. * Manage the housekeeping duties of the shipping area.

GWS Tool Group

Shipping & Receiving Clerk

Hartland, WI · On-site

$16.50 - $19.50/hr

The Associate will be required to be versatile within the shipping area and able to assist in all ... File paperwork in appropriate customer file. * Manage the housekeeping duties of the shipping area.

AV Taxi Rides

General Office Clerk

Milwaukee, WI

$17 - $23/hr

Maintain and organize office files, records, and documentation * Perform data entry and update ... accurately * Assist with preparing documents, reports, and correspondence * Support appointment ...

New

Simos

Shipping Clerk

Kenosha, WI · On-site

$20.50/hr

Files paperwork daily. * Follow corporate and site-specific Good Manufacturing Practices and report ... Follow all company safety rules and assist in enforcement as appropriate. * Strong written and ...

Limitless East Marketing

Office Clerk

Madison, WI · On-site

$48K - $52K/yr

Maintain and update files, databases, and documentation. * Handle data entry tasks with accuracy ... Prepare, organize, and process company documents and reports. * Assist with scheduling ...

Alphabe Insight Inc

Office Clerk

Madison, WI · On-site

$48K - $52K/yr

Maintain and update files, databases, and documentation. * Handle data entry tasks with accuracy ... Prepare, organize, and process company documents and reports. * Assist with scheduling ...

Green Lake County

Legal Clerk

Green Lake, WI · On-site

Legal Clerk DEPARTMENT: District Attorney's Office LOCATION: Government Center SUPERVISOR: District ... Maintains District Attorney, Assistant District Attorney case files and other office files in a ...

New

Green Lake County

Legal Clerk

Green Lake, WI · On-site

Legal Clerk DEPARTMENT : District Attorney's Office LOCATION : Government Center SUPERVISOR ... Maintains District Attorney, Assistant District Attorney case files and other office files in a ...

New

Green Lake County

Legal Clerk

Green Lake, WI · On-site

Legal Clerk DEPARTMENT: District Attorney's Office LOCATION: Government Center SUPERVISOR: District ... Maintains District Attorney, Assistant District Attorney case files and other office files in a ...

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All JobsFile Clerk JobsAssistant File Clerk JobsAssistant File Clerk Jobs in Wisconsin

Assistant File Clerk information

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What do you do as an assistant file clerk?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office or records department. They may update filing systems, ensure documents are properly labeled, and assist with data entry using office software. Attention to detail and organizational skills are important for this role.

What does an assistant file clerk do?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office setting. They assist with data entry, record keeping, and ensuring documents are properly filed and accessible, often using filing systems and office software. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of File Clerk jobs in Wisconsin?

The most popular types of File Clerk jobs in Wisconsin are:

What cities in Wisconsin are hiring for Assistant File Clerk jobs?

Cities in Wisconsin with the most Assistant File Clerk job openings:

Assistant File Clerk jobs near you

Deputy City Clerk/ Administrative Assistant

City of Menasha, WI

Menasha, WI • On-site

$25.60 - $32.71/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Job description

Salary: $25.60 - $32.71 Hourly
Location : 100 Main Street Suite 200, Menasha, WI
Job Type: Full time
Department: Clerks Department
Opening Date: 08/20/2026
Closing Date: 9/6/2026 4:00 PM Central
Summary of Job
Under the direction of the City Clerk, this position offers an exciting opportunity to play a key role in supporting the City's leadership team. The position performs a wide range of high-level administrative and clerical duties, providing direct support to the Mayor, City Clerk, and City Attorney on a variety of important City functions, including confidential and sensitive matters.
This role offers the opportunity to work closely with City leadership, gain broad exposure to municipal operations, and take on meaningful responsibilities that directly support the community. The position also serves as Deputy City Clerk in the absence of the City Clerk, providing an excellent opportunity to develop leadership skills and prepare for future advancement within the organization.
Typical Schedule: Monday - Friday, 8:00am - 4:00pm, total weekly hours of 37.5
Essential Duties and Responsibilities
ESSENTIAL FUNCTIONS to include the following:
  • Performs clerical duties, including answers telephone, files, open/sorts mail, photocopies, types and/or transcribes letters, memos, resolutions, ordinances and other legal documents and confidential material.
  • Provides customer service to residents.
  • Composes correspondence to include letters, resolutions, ordinances, proclamations.
  • Assist with preparation of agendas, draft minutes and other documents for Common Council and Committees and places on the City website; Abbreviates approved Common Council minutes for publication.
  • Assembles Council packets for Aldermen, Department Heads and Media in City Clerk's absence.
  • Prepares and issues licenses, oaths of office and other forms for Mayor and City Clerk.
  • Maintains bartender (operator's) license and staff ID system.
  • Assists the City Clerk with elections and elections preparation, including maintenance of absentee voter databases and the Statewide Voter Registration Program.
  • Assists the City Clerk, Mayor and City Attorneyin activities as assigned relative to their offices.
  • Assists the City Clerk and inter-departments in creating annual Horizon calendar.
  • Acts as Deputy City Clerk to fulfill all essential functions of the City Clerk position description in the absence of the City Clerk.
  • Maintains and updates City webpages and social media pages for the offices of the Mayor, City Clerk and City Attorney, and manages the City's social media archiving software.
  • Assists with City communications public information efforts as needed.
  • After consultation with the City Attorney, prepares legal documents such as pleadings, briefs, stipulations and subpoenas, organizes and maintains case files.
  • Assists the City Attorney with municipal court and processing claims, including preparing, organizing, monitoring and maintaining records, phone calls to individuals and/or attorneys and scheduling witnesses.
    • Monitors office equipment and inventory; and purchases all supplies for the offices of Mayor, City Clerk and City Attorney.
    • Attends training pertaining to Deputy Clerk duties and other clerical duties.
    • Responsible for the public relations and image of the City of Menasha, the Mayor, City Clerk and City Attorney.
    • Other duties as assigned.
    • Report for work as scheduled.
NON-ESSENTIAL FUNCTIONS to include the following:
  • Assist other departments in clerical activities as needed.

Qualifications
  • Requires graduation from high school or equivalent, Associates Degree preferred and minimum of three years experience as an administrative assistant, with additional training in administrative assistant skills, or combination of experience and training which provides the following knowledge, abilities and skills:
    • Type and perform word processing accurately at a minimum of 50 words per minute.
    • Accurately perform alphanumeric data entry.
    • Excellent knowledge of English and grammar.
    • Prepare clear and concise reports from records and documents.
    • Effectively and efficiently meet required deadlines.
    • Efficiently operate general office equipment to include but not limited to: telephones, copy machines, fax machines and computer scanners.
    • Proficient use of computer and software including Microsoft Word, Excel, Power Point and AlphaID (database) products.
    • Ability to function efficiently and accurately under pressure; ability to make decisions; ability to maintain administrative, fiscal, and general records; ability to maintain and update files in a written and electronic format
    • Ability to successfully complete and maintain Wisconsin Municipal Clerks Institute Certification and Notary Public
    • Skill in maintaining an effective working relationship with the City Council, elected officials, employees and the general public.
    • Skill in dealing with various situations with tact and understanding.
    • Ability to effectively communicate orally and in writing.
    • Ability to learn and consistently follow procedures and processes.
  • Some overtime is required.
CERTIFICATES, LICENSES, REGISTRATIONS
  • Valid Wisconsin Drivers License.
  • Wisconsin Municipal Clerks Institute Certificate, desirable.
  • Notary Public, desirable.

Job Knowledge, Skills and Abilities
PHYSICAL DEMANDS
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, walk and use both hands to handle, touch, grasp, reach with hands and arms, talk and hear; sometimes light - medium lifting and carrying required.
Specific vision abilities include close and distant vision, peripheral vision, depth perception, and ability to focus.
FUNCTION OF POSITION DESCRIPTION
This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and abilities as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct, and control the duties of employees under supervision. The City of Menasha retains and reserves any and all rights to change, modify, amend, add to or delete from any portion of this description in its sole judgment.
This job description is not a contract for employment.
The City of Menasha is an equal opportunity employer, in compliance with the American Disabilities Act. The City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Comprehensive Benefits Package
Health Insurance
Choose from two plan options through Network Health, with a 10% employee premium contribution.
Dental Insurance
Self-funded coverage through Delta Dental with a 10% employee contribution and an 80/20 co-pay.
Vision Insurance
Materials-only coverage through Superior Vision with only a 10% employee contribution.
Health Reimbursement Arrangement (HRA)
Annual City contributions to help cover your eligible health expenses.
Generous Paid Time Off
  • 8 paid holidays plus 5 floating holidays each year
  • Vacation days- vacation starts accruing the month after hire
  • Earn 1 day of sick leave per month

Deferred Compensation (457 Plan)
Save for retirement with convenient payroll deductions through a city-supported 457 plan.
Flexible Spending Account (FSA)
Take advantage of pre-tax savings for medical and dependent care expenses.
Retirement Security
  • Membership in the highly rated Wisconsin Retirement System, one of the top 10 pension plans in the nation
  • Both the City and employees contribute 7.20% in 2026 for a total contribution of 14.40%

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