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Assistant File Clerk Jobs in California (NOW HIRING)

The Nieves Law Firm, APC

File Clerk

Oakland, CA · On-site

$18 - $22/hr

... • Assist with storage management • Properly handle file retention (physically and electronically) once cases are closed • Assist with all administrative tasks in the office as needed ...

The Nieves Law Firm, APC

File Clerk

Oakland, CA · On-site

$19 - $22.75/hr

... • Assist with storage management • Properly handle file retention (physically and electronically) once cases are closed • Assist with all administrative tasks in the office as needed ...

alu

File Clerk - 1st Shift

Santa Ana, CA · On-site

$18 - $18.76/hr

Job Summary: The file clerk is responsible for maintaining company records. Codes, files and ... Prepare coffee in file room * Assist in coffee or lunch setup in conference rooms for customer ...

Aluminum Precision

File Clerk - 1st Shift

Santa Ana, CA · On-site

$18 - $18.76/hr

Job Summary: The file clerk is responsible for maintaining company records. Codes, files and ... Prepare coffee in file room * Assist in coffee or lunch setup in conference rooms for customer ...

FlexTalent

File Clerk I

Burbank, CA · On-site

$17.75 - $21.25/hr

Your Role Accountabilities... • Ensure employee files are reviewed and sectioned in compliance ... These tools may analyze application materials and assist our team in identifying candidates whose ...

Hillview Mental Health Center, Inc

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Medical Records File Clerk

Pacoima, CA · On-site

$38K - $41K/yr

Medical Records Clerk Department: Health Information Management Reports To: Health Information ... Assist with audits, quality assurance reviews, and record retention activities. · Verify ...

REESE LAW GROUP APLC

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Legal Document Clerk

Carlsbad, CA · On-site

$18 - $25/hr

The candidate will assist the firm's litigation department by providing high-volume support in ... Ideal candidates, must be extremely organized to regularly sort, manage, and file various client ...

REESE LAW GROUP APLC

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Legal Document Clerk

Carlsbad, CA · On-site

$18 - $25/hr

The candidate will assist the firm's litigation department by providing high-volume support in ... Ideal candidates, must be extremely organized to regularly sort, manage, and file various client ...

Albert & Mackenzie, LLP

Calendar Clerk

Agoura Hills, CA · On-site

$19 - $21/hr

Confirm all depositions with AA's office, court reporter's office and interpreter's office * Assist ... Knowledge of case management and/or E-filing a plus. Physical Requirements: * Sufficient dexterity ...

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All JobsFile Clerk JobsAssistant File Clerk JobsAssistant File Clerk Jobs in California

Assistant File Clerk information

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What do you do as an assistant file clerk?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office or records department. They may update filing systems, ensure documents are properly labeled, and assist with data entry using office software. Attention to detail and organizational skills are important for this role.

What does an assistant file clerk do?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office setting. They assist with data entry, record keeping, and ensuring documents are properly filed and accessible, often using filing systems and office software. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of File Clerk jobs in California?

The most popular types of File Clerk jobs in California are:

What cities in California are hiring for Assistant File Clerk jobs?

Cities in California with the most Assistant File Clerk job openings:

Assistant File Clerk jobs near you
Infographic showing various Assistant File Clerk job openings in California as of June 2026, with employment types broken down into 35% Full Time, 61% Part Time, and 4% Temporary. Highlights an 99% Physical, and 1% Remote job distribution.

File Clerk

Oakland, CA • On-site

The Nieves Law Firm, APC
See more jobs at The Nieves Law Firm, APCexternal

$18 - $22/hr

Other

Re-posted 6 days ago

Job description

Work where you personally know the managing attorney and have daily interaction with the clients we serve. There is room for advancement for the right candidate, so we are seeking employees who are committed to growing with the firm and who believe in longevity in their positions. The culture in our firm is important to our staff and clients — we need team players who are prepared to work hard to fight for the rights of others. The ideal candidate will be eager to learn, have high energy, and be ready to dive right in. This is a fast-paced firm that requires relentless, tenacious, reliable, and organized employees. Responsibilities: • Create new case files and ensure that the files (electronic and physical) remain organized and updated • Scan and upload documents to the firm's case management system • Interact with the clients, courts, and administrative agencies daily • File and serve documents (in person, electronically, or by mail) and submit proofs of service • Maintain the office calendar and schedule appointments • Answer incoming calls and place outgoing calls to clients, potential new clients, and various agencies • Show up on time with a positive attitude • Quickly move tasks through the pipeline • Assist with storage management • Properly handle file retention (physically and electronically) once cases are closed • Assist with all administrative tasks in the office as needed Qualifications: • To be a key player on the team, you must be dependable, punctual, computer literate, a fast typist, and have a great attitude • You must have excellent communication skills and pay attention to detail • You must complete projects within the assigned deadlines • Exhibit the highest level of dependability when it comes to tracking and meeting deadlines • The ideal candidate must be proficient in Word, Outlook, Excel, PowerPoint, LexisNexis, and Mac Operating Systems • Experience with online case management systems or client relationship management systems is preferred • This position requires a high school diploma • This position requires a valid CA driver’s license and the possession of a motor vehicle Compensation: $18 - $22 hourly

• Create new case files and ensure that the files (electronic and physical) remain organized and updated • Scan and upload documents to the firm's case management system • Interact with the clients, courts, and administrative agencies daily • File and serve documents (in person, electronically, or by mail) and submit proofs of service • Maintain the office calendar and schedule appointments • Answer incoming calls and place outgoing calls to clients, potential new clients, and various agencies • Show up on time with a positive attitude  • Quickly move tasks through the pipeline • Assist with storage management • Properly handle file retention (physically and electronically) once cases are closed • Assist with all administrative tasks in the office as needed

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