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Assistant File Clerk Jobs in California (NOW HIRING)

REESE LAW GROUP APLC

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Legal Document Clerk

Carlsbad, CA · On-site

$18 - $25/hr

The candidate will assist the firm's litigation department by providing high-volume support in ... Ideal candidates, must be extremely organized to regularly sort, manage, and file various client ...

Albert & Mackenzie, LLP

Calendar Clerk

Agoura Hills, CA · On-site

$19 - $21/hr

Confirm all depositions with AA's office, court reporter's office and interpreter's office * Assist ... Knowledge of case management and/or E-filing a plus. Physical Requirements: * Sufficient dexterity ...

Adecco

Document Review Clerk (Mortgage)

Santa Ana, CA · On-site

$18.50/hr

Audit files to ensure all required forms and documents are included and meet documentation ... Process reinstatements, allonges, and trailing documents efficiently. * Assist with special ...

Withersworldwide

Assistant Managing Clerk

Los Angeles, CA · On-site

$100K - $115K/yr

The Assistant Managing Clerk serves as a trusted procedural partner, ensuring filings are accurate and timely, deadlines are properly calculated, and litigation calendars are proactively managed ...

Simpson Thacher

Assistant Managing Clerk

San Francisco, CA · On-site

$100K - $120K/yr

Assistant Managing Clerk The Assistant Managing Clerk is responsible for assisting the Managing ... Essential Job Duties & Responsibilities * Assist with review, preparation, and electronic filing in ...

Simpson Thacher

Assistant Managing Clerk

Los Angeles, CA · On-site

$100K - $120K/yr

Assistant Managing Clerk The Assistant Managing Clerk is responsible for assisting the Managing ... Essential Job Duties & Responsibilities * Assist with review, preparation, and electronic filing in ...

Simpson Thacher

Assistant Managing Clerk

Palo Alto, CA · On-site

$100K - $120K/yr

Assistant Managing Clerk The Assistant Managing Clerk is responsible for assisting the Managing ... Essential Job Duties & Responsibilities * Assist with review, preparation, and electronic filing in ...

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Assistant File Clerk information

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What do you do as an assistant file clerk?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office or records department. They may update filing systems, ensure documents are properly labeled, and assist with data entry using office software. Attention to detail and organizational skills are important for this role.

What does an assistant file clerk do?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office setting. They assist with data entry, record keeping, and ensuring documents are properly filed and accessible, often using filing systems and office software. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of File Clerk jobs in California?

The most popular types of File Clerk jobs in California are:

What cities in California are hiring for Assistant File Clerk jobs?

Cities in California with the most Assistant File Clerk job openings:

Assistant File Clerk jobs near you
Infographic showing various Assistant File Clerk job openings in California as of June 2026, with employment types broken down into 35% Full Time, 61% Part Time, and 4% Temporary. Highlights an 99% Physical, and 1% Remote job distribution.

Legal Document Clerk

REESE LAW GROUP APLC

Carlsbad, CA • On-site

$18 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 20 days ago

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Job description

LEGAL DOCUMENT CLERK

Summary

Reese Law Group is a civil litigation law firm representing clients in all stages of collections, subrogation, replevin, and bankruptcy matters. We have 30 years of experience representing Fortune 500 companies, working to maximize their recovery and minimize their exposure.

Reese Law Group is seeking a Legal Document Clerk to join our litigation team. The candidate will assist the firm’s litigation department by providing high-volume support in preparation of many types of legal document. Legal Document Clerks support attorneys in the law firm by gathering, organizing, and preparing various documents and files for court cases. They may also meet with attorneys, clients or other legal professionals to gather helpful details about upcoming court cases. They’ll perform investigations to fact-check information for different cases by searching through public records and other resources provided by clients.

Ideal candidates, must be extremely organized to regularly sort, manage, and file various client documents. They should also have strong computer skills as they regularly use different applications to organize information and input data. Excellent verbal and written communication abilities are needed as well to effectively interact with clients and attorneys. They’ll also need these written skills to draft and proofread legal documents. Candidates must be able to work with minimal supervision and in a team environment.

We’re a small company of less than 100 employees, which means there’s lots of room for growth and learning opportunities. Here at Reese Law Group, we’re committed to creating an inclusive culture where all employees feel welcomed and valued.

Essential Job Functions

· Provide high-volume administrative assistance to multiple attorneys.

· Drafting and filing legal documents with the courts such as summons and complaints, defaults judgments, writs of execution, abstracts, oppositions to claims of exemptions, renewals of judgment, release of liens, and satisfactions of judgment.

· Correspond with a variety of Sheriff’s departments and Court Clerks throughout the State of California.

· Report to work in a regular and timely manner.

Knowledge/Skill/Ability Requirements

· Experience level: Litigation experience preferred, not required.

· Education level: Bachelor’s Degree preferred, not required. Paralegal certificate preferred, no required.

· Basic knowledge of CA civil litigation rules and deadlines preferred, not required.

· Ability to use reasoning and analytical skills to make decisions and articulate the reasoning behind the solution chosen to a problem that may have multiple solutions.

· Ability to communicate verbally in a clear, calm, and polite manner over the telephone and in person.

· Ability to pay close attention to details, including but not limited to: deadlines, confidential information, financial figures, and legal claims.

· Ability to take initiative in learning new concepts, seeking additional information, and asking questions of co-workers when uncertain.

· Ability to prioritize a variety of tasks in a manner that enables timely completion.

· Ability to utilize MS Office (Word, Excel, PowerPoint, Outlook) and other computer software programs in an efficient manner, and to search for help in the use of such programs independently via the internet.

Physical, Mental, and Environmental Demands

· Must be able to work in a seated or standing position, for periods up to and exceeding 8.0 hours per day.

· Extensive use of a mouse and keyboard, and calculator.

· Extended viewing of a computer screen.

· Extensive use of a telephone.

Scheduling Requirements

· Must be able to work a normal M-F schedule on site.

Location

· This position is domiciled at the offices of Reese Law Group, in Carlsbad, CA.

Company Description

Reese Law Group is a law firm located in Carlsbad (San Diego County) that has been representing some of the largest Fortune 500 Companies for over 30 years. The firm specializes in consumer and commercial collections, Plaintiff subrogation on behalf of large insurance carriers, and replevin work.

Reese Law Group continues to expand, and this ongoing growth is creating exceptional opportunities for professional development and personal enrichment throughout our organization. The firm offers a highly competitive salary and excellent benefits. The firm provides many professional development opportunities through close mentoring and an open-door policy.