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Assistant File Clerk Jobs in California (NOW HIRING)

Law Office of Tiffany L Andrews, P.C.

File Clerk

Folsom, CA · On-site

$17.75 - $21/hr

As a file clerk, you will be handling incoming and existing documentation, reading all documents ... You may also have to input information from the file into the computer system to catalog it, assist ...

Robert Half

File Clerk

Santa Barbara, CA · On-site

$17 - $18/hr

Keep filing areas neat and structured to support efficient document management. * Assist with ... At least 1 year of experience in a file clerk, records, or administrative support role. * Working ...

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Cage & Miles LLP

File Clerk

San Diego, CA · On-site

$22 - $25/hr

You will assist with document management, file audits, court preparation materials, and the firm ... Experience as a File Clerk, Office Clerk, or in a similar role is preferred. * Proficiency in MS ...

Adecco Colombia S.A.

File Clerk

Santa Ana, CA · On-site

$17.50 - $18.50/hr

Adecco is actively recruiting for File Clerk positions with a local client in Santa Ana, CA. We ... You will also receive training in different areas of document processing and may assist with ...

TriOptus LLC

File Clerk/ Retail Clerk/ Cashier

Encino, CA · On-site

$17.25 - $20.75/hr

File Clerk The File Clerk will perform clerical processes and transactions of basic complexity ... This position may assist in processing specific clerical activity such as entering paperwork into ...

BD&J

File Clerk (Law Firm)

Los Angeles, CA · On-site

$20 - $25/hr

File Clerk Based in Los Angeles, BD&J is California's leading personal injury law firm. With over ... Assist with file audits and records management projects • Maintain confidentiality and handle all ...

JBA International

File Clerk - Charitable Sector

Irvine, CA · On-site

$32K - $40K/yr

This is an entry-level clerk/assistant position with an opportunity for professional growth in a ... Filing, faxing, copying, and mailing items as required * Maintain current and accurate information ...

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Assistant File Clerk information

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What do you do as an assistant file clerk?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office or records department. They may update filing systems, ensure documents are properly labeled, and assist with data entry using office software. Attention to detail and organizational skills are important for this role.

What does an assistant file clerk do?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office setting. They assist with data entry, record keeping, and ensuring documents are properly filed and accessible, often using filing systems and office software. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of File Clerk jobs in California?

The most popular types of File Clerk jobs in California are:

What cities in California are hiring for Assistant File Clerk jobs?

Cities in California with the most Assistant File Clerk job openings:

Assistant File Clerk jobs near you
Infographic showing various Assistant File Clerk job openings in California as of June 2026, with employment types broken down into 35% Full Time, 61% Part Time, and 4% Temporary. Highlights an 99% Physical, and 1% Remote job distribution.

File Clerk

The United Firm | La Liga Defensora, APC

San Jose, CA • On-site

$16 - $19/hr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 17 days ago

Job description

File Clerk

San Jose, CA

The United Firm | La Liga Defensora, APC in San Jose is looking for a File Clerk to assist the Criminal Defense Department. As a File Clerk, you will be assigned administrative and clerical tasks such as filing documents, retrieving files, distributing mail, making copies, scanning documents and generating new files for new contracts. This position reports to the assigned Criminal Defense Attorney.

Primary Responsibilities:

  • Work in a team environment to ensure the preparation of documents.
  • Organizing, distributing, or tracking documents according to departmental procedures
  • Provide mail to departments and individuals
  • Ensure filing, preparation, and scanning of documents and correspondence.
  • Keep detailed records of all incoming documents and file accordingly
  • Assist with all administrative tasks.

Required Qualifications:

  • Education: High School Diploma / GED (or higher)
  • 1+ years of experience using Microsoft Excel, edit, sort/filter and save spreadsheets (can maintain complex spreadsheets).
  • 1+ years of office experience
  • Bilingual (English/Spanish) required

Pay Range: $16-$19/hr

Pay range may be exceeded based on experience on a case-by-case basis.

Here at The United Firm | La Liga Defensora, APC we offer medical, dental, and vision insurance. We have a great compensation package including a 401(k) plan. Some perks include catered lunches, complimentary parking, paid time off, and more! Come be apart of our growing firm and its opportunities for your career development. You will learn and develop alongside a team of professionals who aim to excel in the legal industry.

The United Firm | La Liga Defensora, APC is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We're dedicated to providing an inclusive, open, and diverse work environment.

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