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Assistant Archivist Jobs in Florida (NOW HIRING)

CNA

Legal Secretary

Fort Lauderdale, FL · On-site

$41K - $57K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... legal archives. * Schedules and coordinates attorney and case load calendars. Reporting ...

CNA

Legal Secretary

Plantation, FL · On-site

$43K - $59K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... legal archives. * Schedules and coordinates attorney and case load calendars. Reporting ...

Cna

Legal Secretary

Plantation, FL · Hybrid

$43K - $59K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... legal archives. * Schedules and coordinates attorney and case load calendars. Reporting ...

CNA

Legal Secretary

Plantation, FL · On-site

$43K - $59K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... legal archives. * Schedules and coordinates attorney and case load calendars. Reporting ...

Lilly Co

Administrative Assistant

Doral, FL · Hybrid

$16.75 - $22.50/hr

Physical archives as well as electronic archives of all reports Confidentiality a must Qualifications Technical Capacity Personal Effectiveness/Credibility Thoroughness Collaboration Skills ...

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All JobsArchivist JobsAssistant Archivist JobsAssistant Archivist Jobs in Florida

Assistant Archivist information

See Florida salary details

$21.3K

$54.4K

$88.9K

How much do assistant archivist jobs pay per year?

As of Aug 11, 2026, the average yearly pay for assistant archivist in Florida is $54,389.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,700.00 and $62,400.00 per year, depending on experience, location, and employer.

What kinds of materials and formats does an assistant archivist typically handle, and how are they prioritized?

As an Assistant Archivist, you'll encounter a wide variety of materials, including paper documents, photographs, audiovisual recordings, digital files, and sometimes artifacts. Prioritizing their processing often depends on factors like the physical condition of items, their research value, and institutional priorities set by senior archivists. You'll collaborate with colleagues to assess new acquisitions, respond to researcher requests, and follow best practices for organizing and preserving collections. Staying organized and adaptable is key, as you may need to shift focus quickly based on project deadlines or urgent preservation needs.

What are the key skills and qualifications needed to thrive as an assistant archivist, and why are they important?

To thrive as an Assistant Archivist, you need a background in archival science, library science, or a related field, along with experience in organizing and preserving records. Familiarity with archival management software, digitization tools, and metadata standards like DACS is typically required. Strong attention to detail, organizational skills, and effective communication help in maintaining accurate records and supporting research requests. These skills ensure that historical materials are preserved, accessible, and properly managed for institutional and public use.

What is an assistant archivist?

Assistant archivists are professionals who support archivists in managing, preserving, and providing access to historical records and documents. Their duties often include organizing archival materials, cataloging collections, assisting researchers, and helping with the digitization of records. They play a crucial role in ensuring that valuable information is preserved for future generations and is accessible to the public or specific organizations.

What is the difference between Assistant Archivist vs Archivist?

AspectAssistant ArchivistArchivist
CredentialsBachelor's degree in history, library science, or related field; some certifications preferredBachelor's or master's degree; professional certification often required
Work EnvironmentSupporting roles in archives, museums, or libraries; supervised settingManaging collections, making decisions, overseeing staff
ResponsibilitiesAssisting with cataloging, organizing, and digitizing collectionsAppraising, acquiring, and managing archival materials independently

The Assistant Archivist typically supports archival operations under supervision, focusing on organization and digitization. The Archivist holds more responsibility, managing collections and making independent decisions. Both roles require similar educational backgrounds, but the Archivist position demands more experience and certification.

What are the most commonly searched types of Archivist jobs in Florida? The most popular types of Archivist jobs in Florida are:
What are popular job titles related to Assistant Archivist jobs in Florida? For Assistant Archivist jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Assistant Archivist jobs in Florida look for? The top searched job categories for Assistant Archivist jobs in Florida are:
What cities in Florida are hiring for Assistant Archivist jobs? Cities in Florida with the most Assistant Archivist job openings:
Assistant Archivist jobs near you
Infographic showing various Assistant Archivist job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $54,389 per year, or $26.1 per hour.

Administrative Assistant II

University of Florida

Gainesville, FL • On-site

$18 - $21/hr

Full-time

Re-posted 13 days ago

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

382nd of 617 rated colleges and universities

Job description

Administrative Assistant II
Job no: 540856
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:56010100 - NH-DIRECTOR'S OFFICE-ADMIN
Classification Title:
Administrative Assistant II
Classification Minimum Requirements:
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Job Description:
Executive Support and Meeting Coordination:
Coordinate complex calendars for Executive Committee (EC) members, including scheduling meetings, prioritizing requests, and ensuring alignment with institutional priorities. Prepare and distribute meeting materials, maintain agendas, track action items, and serve as scribe for select meetings. Coordinate logistics for meetings (rooms, virtual platforms, technology needs) and ensure timely communication with participants.
Travel & Financial Processing Support:
Coordinate all aspects of EC travel using UF GO, including booking airfare, lodging, and itineraries in accordance with university policies. Prepare and submit travel authorizations and reimbursements in a timely manner. Assist with PCard transactions, expense reconciliation, invoice processing, and documentation to ensure compliance with UF financial guidelines. Serve as a liaison with fiscal staff as needed.
Administrative Operations Support:
Listserv maintenance and DO/Operations emergency contact lists, manage conference room calendars, organize, and archive Director's Office records in accordance with university policies. Work with the DO Assistant to the Director to coordinate document filing systems (digital and physical), support records retention and purging processes, and ensure accessibility of key materials for leadership use.
Events & All-Staff Coordination:
Assist with the planning and execution of Director's Office-supported events, including logistics coordination, scheduling, communications, materials preparation, and on-site support. Support coordination of recurring events such as monthly all-staff meetings, including agenda preparation, communications, and follow-up.
Research & Special Projects:
Support special projects by gathering, researching, and synthesizing information from a variety of sources (e.g., institutional data, archives, external organizations). Prepare summaries, reports, presentations, and briefing materials to support decision-making and communications.
Expected Salary:
$18.00 - $21.00 per hour; commensurate with education and experience.
Required Qualifications:
High school diploma or equivalent and four years of progressively responsible administrative support experience.
Valid driver's license.
Preferred:
  • Bachelor's degree or equivalent combination of education and experience.
  • Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), including managing complex calendars and document creation.
  • General computer proficiency, including Adobe Suite, Word, Excel, Zoom.
  • Strong organizational skills, attention to detail, ability to manage multiple priorities.
  • Excellent written and verbal communication skills, ability to multitask, sound judgement, and a strong work ethic.
  • Ability to create professional presentations and reports.
  • Ability to work independently while contributing effectively as part of a team.
  • Ability to conduct business with confidentiality, discretion, and professionalism

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 06 Aug 2026 Eastern Daylight Time
Applications close: 21 Aug 2026 Eastern Daylight Time
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About University of Florida

Sourced by ZipRecruiter

The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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