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Assistant Admin Jobs in Indiana (NOW HIRING)

Volkswagen

Loaner Admin

Indianapolis, IN · On-site

$18 - $20/hr

Loaner Fleet Administrator Department: Service Reports To: Service Manager Position Summary The ... Maintain accurate loaner logs, spreadsheets, and electronic records. * Assist with answering ...

Volkswagen

Loaner Admin

Indianapolis, IN · On-site

$18 - $20/hr

Loaner Fleet Administrator Department: Service Reports To: Service Manager Position Summary The ... Maintain accurate loaner logs, spreadsheets, and electronic records. * Assist with answering ...

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Assistant Admin information

See Indiana salary details

$11

$20

$29

How much do assistant admin jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for assistant admin in Indiana is $20.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.21 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Indiana?

The most popular types of Admin jobs in Indiana are:

What cities in Indiana are hiring for Assistant Admin jobs?

Cities in Indiana with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $41,648 per year, or $20 per hour.

Fiscal Admin. Assist.

Indianapolis, IN • On-site

Instant Serve LLC
Recruiting and Staffing Services • 11 - 50 employees
Learn more about Instant Serve LLCexternal

Contractor

Re-posted 22 days ago

Job description

Job Duties:

  • Process travel requests for approval.
  • Process all travel vouchers for reimbursement.
  • Serve as liaison between Department and IDOA Travel Section.
  • Stay current on all travel rules and regulations.
  • Advise Department employees on travel rules and regulations.
  • Prepare daily deposit.
  • Process all utility payments.
  • Complete and tabulate travel vouchers.
  • Enter travel into Encompass Financial system to reimburse Department personnel for travel.
  • Review all in-state and out-of-state travel requests for accuracy.
  • Process all registrations thru travel cards or Encompass Financial System.
  • Process emergency travel.
  • Process travel card monthly payment.
  • Make direct payments to motels/hotels for training and lodging.
  • Respond to inquiries from Department personnel regarding travel rules.
  • Troubleshoot with IDOA Travel to resolve any travel-related issues.
  • Assist Department employees in completing travel vouchers correctly.
  • Process all utility payments.
  • Book flights and hotels thru the travel agency website. 
  • Process checks thru the remote deposit system.
  • Enter accurate accounting entries into the Encompass AR module. 
  • Perform other duties as required.

Job Qualifications:

  • Must be a high school graduate or equivalent G.E.D.
  • Must be able to apply basic accounting and math skills.
  • Knowledge of bookkeeping and auditing.
  • Ability to acquire knowledge of Department functions and procedures.
  • Ability to deal with and solve problems.
  • Ability to calculate and accurately compile data.
  • Ability to work with computerized word processing, spreadsheets, databases and software.
  • Ability to operate and maintain office equipment to include copy machine, calculator, computers and transcribers.
  • Ability to maintain confidentiality.
  • Ability to work under pressure and successfully function in a stressful environment
  • Ability to interpret and apply rules, regulations and guidelines.
  • Must be able to access, input and retrieve information using a calculator and computer.
  • Ability to communicate effectively, both verbally and in writing.
  • Must be able to organize, file and retrieve information.
  • Must be able to proofread documents with accuracy.
  • Must be able to work with minimal supervision, prioritize work and meet deadlines.
 

InstantServe is Proud to be an EOE and will consider all applications without regard to race, genetic information, sex, age, color, religion, national origin, veteran status, disability, or any other characteristic protected by law.   Applicants with disabilities that require accommodation or assistance in a position please call 202-701-1667 or email  contact@iserveworld.com. This is a dedicated line designed exclusively to assist job seekers whose disability prevents them from being able to apply online. 

InstantServe logo

About InstantServe

Sourced by ZipRecruiter

InstantServe provides a one-stop solution to all Healthcare, IT/Non-IT Staffing needs. Established in 2016, InstantServe is a strong workforce of over 100+ go-getters with a demonstrated background in IT/Non-IT service. We are a nationally certified SBE from the Department of Administration (State of PA). As a proud Minority Woman Owned Small Business Enterprise (M/WBE), InstantServe boasts of a strong team of professionals who have extensive experience catering to several Federal, Public, Commercial, and Healthcare Clients which includes 26 States and 46 government agencies. InstantServe is a client-centric organization that offers cost-effective and reliable solutions. Client satisfaction is sacrosanct! Our team strives to provide the best staffing and IT solutions to take your business to the next level.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Wayne, PA, US

Year founded

2016

Social media

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