Archiving Assistant Jobs (NOW HIRING)

Summary of Responsibilities:

The IAIA Assistant Archivist reports to the IAIA Archivist and assists in the management of the day-to-day activities of the archives and the RCCNA. The assistant archivist is primarily responsible for processing, description, and preservation of analog and born digital materials transferred to the IAIA Archives by IAIA departments. The Assistant Archivist assists in collection development, including selection and acquisition decisions; and oversees occasional student workers, interns, apprentices, and volunteers; and participate in public programming and social media efforts. This position is full time and exempt.

Essential Position Functions

· Responsible for inventory, selection, arrangement, description, and cataloging tasks in the IAIA Archives.

· Assist the IAIA Archivist with planning, policy development, and implementation as well as the oversight of day-to-day operations in the Archives.

· Provide training for work-study and interns.

· Oversee the identification, transfer, preservation, and description of bon-digital records.

· Collaborate in the digitization of archival materials including manuscripts, photographs, and audio-visual materials

· Perform in-depth research to establish and verify historical facts; prepare written articles, reports, in-house guides, finding aids, and other publications; locate materials for exhibition.

· Deliver presentations and workshops, prepare formal correspondence, and provide occasional reports.

· Provide reference assistant to visiting researchers, students, staff, faculty, and alumni.

· Other duties as assigned.

Education, Knowledge, and Skills

Required:

· Bachelors of Arts in museum studies, history, Native American Studies or a comparable degree with coursework demonstrating and ability to understand cultural and historical topics and support the research of undergraduate through doctoral level students

· Experience:

o 2+ years of previous experience working in Archives, digitization, libraries, museums, public history, records management and research

· Demonstrated understanding of the principles that dictate archival appraisal, preservation, arrangement, and description

· Demonstrated knowledge of national standards, vocabularies, and best practices including DACS, EAD, MARC, RDA, LCSH, and AAT.

· Superior interpersonal, communication and writing skills

· Demonstrated commitment to diversity, inclusivity, and equity.

· Strong problem-solving and project management skills, with an ability to be receptive to changing priorities and to manage multiple work processes and projects simultaneously.

· Ability to maintain a high level of detail and accuracy in management and completion of tasks.

· Ability to work effectivity in a timely manner on a wide variety of projects concurrently, with concern for the tasks assigned and the goals of the archives.

Preferred:

· Graduate degree in library science or related field, with an emphasis in archives, museum studies, and or preservation, AND/OR

· Graduate degree in history with an emphasis in archives, museums, or public history.

· Experience:

* 2+ years of previous experience working in Archives, digitization, libraries, museums, public history, records management and research, AND/OR

* 2+ years of previous experience working in a public service position in an academic, public history, or research setting, AND/OR

* 2+ years of proven successful management experience working on projects with part-time staff, student employees, or volunteers.

· Strong commitment to public service, particularly to working with Indigenous communities, researchers, scholars, and elders.

· Experience in the acquisition of archival collections, including working with vendors, collectors, and/or donors.

· Knowledge of intellectual property and rights management issues related to archival materials.

· Experience managing digitization projects and born-digital archival content

· Knowledge of legacy audio and moving image media.

· Experience working with oral histories.

Working Conditions:

· Work schedule will be set in agreement with the Archivist.

· Ability to sit for extended periods of times, utilizing a computer workstation.

· Must be able to effectively use all the office equipment listed and not listed in the job description.

· Ability to read and interpret basic to complex data/information/guidelines/ procedures, etc. related administrative support to a large and demanding academic staff.

· Must be able to carry and/or maneuver items weighing up to 30 pounds.

· Ensure the security and confidentially of confidential/sensitive related data/information.

· Management has the right to revise this job description at any time, with or without notice.

· This job description does not list all the duties of the job.

· The job description is not a contract for employment.

· Incumbent may be asked by supervisor/manager to perform other duties.

Please apply via IAIA website: https://iaia.edu/about/employment/ Please upload cover letter and resume