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Archiving Assistant Jobs (NOW HIRING)

Spelman College

Assistant Archivist

Atlanta, GA · On-site

Position Title Assistant Archivist Position Summary Under the supervision of the College Archivist, the Assistant Archivist will oversee the planning and implementation of physical and digital ...

Spelman College

Assistant Archivist

Atlanta, GA · On-site

Position Title Assistant Archivist Position Summary Under the supervision of the College Archivist, the Assistant Archivist will oversee the planning and implementation of physical and digital ...

Pace University

Archives Assistant

Manhattan, NY

The Archives Assistant will assist the University Archivist with any work pertaining to organizing archival materials, re-boxing and re-shelving materials, scanning documents and photos, creating ...

Pace University

Archives Assistant

Manhattan, NY · On-site

Description The Archives Assistant will assist the University Archivist with any work pertaining to organizing archival materials, re-boxing and re-shelving materials, scanning documents and photos ...

Anadarko

Purchasing Administration Assistant

Houston, TX

$18.25 - $23.50/hr

Archiving. Assist Senior Materials Administrator with tasks as required. Assist Purchasing Co-ordinator with invoice anomalies. General The list of job duties is not exclusive or exhaustive and the ...

Whitman College

Archives Assistant

Walla Walla, WA · On-site

$22.18 - $24.79/hr

POSITION PURPOSE The Archives Assistant manages and supervises the Archives Reading Room, providing services to archives patrons which includes Whitman College students, faculty, staff, and alumni ...

Whitman College

Archives Assistant

Walla Walla, WA · On-site

$22.18 - $24.79/hr

POSITION PURPOSE The Archives Assistant manages and supervises the Archives Reading Room, providing services to archives patrons which includes Whitman College students, faculty, staff, and alumni ...

Whitman College

Archives Assistant

Walla Walla, WA

$22.18 - $24.79/hr

POSITION PURPOSE The Archives Assistant manages and supervises the Archives Reading Room, providing services to archives patrons which includes Whitman College students, faculty, staff, and alumni ...

Whitman College

Archives Assistant

Walla Walla, WA · On-site

POSITION PURPOSE The Archives Assistant manages and supervises the Archives Reading Room, providing services to archives patrons which includes Whitman College students, faculty, staff, and alumni ...

American

$18.40/hr

AU Archives & Special Collections is seeking applicants for an Archives Student Assistant who will work on assigned collections projects and tasks. Working under the supervision of the Associate ...

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Archiving Assistant information

See salary details

$29K

$48.4K

$69.5K

How much do archiving assistant jobs pay per year?

As of Aug 12, 2026, the average yearly pay for archiving assistant in the United States is $48,396.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $48,500.00 per year, depending on experience, location, and employer.

How to become an archiving assistant?

To become an archiving assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and attention-to-detail skills. Some positions may require familiarity with record-keeping software or basic knowledge of archival practices, and relevant internships or coursework in library science or information management can be beneficial.

What is an archiving assistant?

Archiving Assistants are professionals who support the management, organization, and preservation of records and documents within an organization or institution. Their duties typically include cataloging materials, maintaining accurate records, retrieving files upon request, and ensuring the proper storage and security of sensitive information. They may work in libraries, museums, government agencies, or corporate settings, helping to ensure that valuable documents and artifacts are accessible and well-preserved for future reference. Attention to detail and organizational skills are key to succeeding in this role.

What are the typical daily tasks and responsibilities of an archiving assistant?

As an Archiving Assistant, your daily tasks often include organizing, cataloging, and maintaining both physical and digital records. You may be responsible for retrieving documents upon request, ensuring proper storage conditions, and assisting with the digitization of archives. Collaboration with archivists, librarians, and other team members is common, especially when preparing materials for research or public access. Attention to detail and effective time management are crucial, as you often handle sensitive or historical materials that require careful handling.

What is the difference between Archiving Assistant vs Records Clerk?

AspectArchiving AssistantRecords Clerk
CredentialsHigh school diploma; some roles may require familiarity with archiving softwareHigh school diploma; basic computer skills
Work EnvironmentLibraries, archives, museums, corporate records departmentsOffice settings, government agencies, healthcare facilities
Job ResponsibilitiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across various administrative sectors

While both roles involve handling records, an Archiving Assistant focuses on preserving and organizing archival materials, often in specialized environments like museums or libraries. A Records Clerk manages day-to-day document processing and retrieval in office settings. The roles differ mainly in scope and environment but share foundational skills in record management.

What are the key skills and qualifications needed to thrive as an archiving assistant, and why are they important?

To thrive as an Archiving Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a relevant certificate or coursework. Familiarity with digital archiving software, cataloging systems, and databases is typically required. Effective communication, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for accurately preserving, retrieving, and maintaining important records, ensuring information is accessible and securely managed.
What cities are hiring for Archiving Assistant jobs? Cities with the most Archiving Assistant job openings:
What are the most commonly searched types of Archiving jobs? The most popular types of Archiving jobs are:
What states have the most Archiving Assistant jobs? States with the most job openings for Archiving Assistant jobs include:
Archiving Assistant jobs near you
Infographic showing various Archiving Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,396 per year, or $23.3 per hour.

Assistant Archivist

Spelman College

Atlanta, GA • On-site

Full-time

Posted 19 days ago

Job description

Position Information

Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship.
This position is contingent upon the availability of sufficient funding.

Position Title Assistant Archivist Position Summary
Under the supervision of the College Archivist, the Assistant Archivist will oversee the planning and implementation of physical and digital archival processing for the Spelman Archives, assist with reference requests, and help coordinate outreach activities such as instruction, programming, and exhibits.
Essential Duties and Responsibilities
  • Arrange material in alphabetical, chronological or subject order in accordance with a predetermined plan of arrangement
  • Perform routine preservation work, including identifying and photocopying unstable material; removing paper clips, staples, rubber bands, and other damaging materials
  • Prepare and input/type item-level inventory list of the physical contents of archival collections
  • Assist with the physical receipt, shelving and relocation of archival collections
  • Prepare transfer documentation for college departments and acknowledgement correspondence for donors to the Archives
  • Performs core archival processing and collection management functions including processing digital and physical archival collections and assists with other departmental needs and projects
  • Assist with data entry for physical and digital archival collections in ArchivesSpace
  • Assist in supervising undergraduate student workers in the Archives
  • Assist with responding to reference inquiries and working with patrons in the Archives Reading Room

Required Qualifications
  • A Master's degree in library or information science from an ALA-accredited program or a Master's degree in history or a related field from an accredited program
  • Graduate level coursework in archival management & theory
  • Demonstrated knowledge of archival theory and practice, including experience processing archival records
  • Knowledge of relevant standards for archival description including DACS, EAD and EAC-CPF
  • Excellent leadership and organizational skills and ability to plan, coordinate, and implement complex projects
  • Ability to work both independently and collaboratively with a variety of staff in a rapidly changing environment
  • Excellent written and oral communication skills
  • Knowledge of history and culture of the African Diaspora
  • Experience working with digital content management systems
Preferred Qualifications
Experience with research and reference services in an archives or manuscript repository
Experience working with born digital and digitized archival records
Experience working with ArchivesSpace
Certifications, Licenses, Restrictions
None
Physical Demands
Ability to lift boxes weighing up to 40 lbs.
Sitting, walking, assisting researchers in the reading room
Shift Days % Travel Required 1% - 25% Full Time/Part Time Full-time Work Location/Schedule: This position requires onsite work and is not eligible for remote work. FLSA Exempt Number of Vacancies 1 Anticipated Candidate Start Date Position End Date
Posting Detail Information
Posting Number SC0915P Posting Open Date 07/24/2026 Posting Closing Date Open Until Filled No Special Instructions to Applicants EEO Statement
Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.

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