ZipRecruiter

Log In

1

Archiving Assistant Jobs in Calgary, AB (NOW HIRING)

ALS

Laboratory Assistant

Calgary, AB · On-site

General laboratory clean-up and maintenance; * Assist in sample flow and archiving as well as data archiving; * Monitor controlled equipment; * Perform all required quality control procedures;

ALS

Laboratory Assistant

Calgary, AB · On-site

CA$20.74/hr

Clean and maintain glassware and lab ware; * Assist in sample flow and archiving as well as data archiving; * Monitor controlled equipment; * Perform all required quality control procedures;

Mount Royal University

Library Aide

Calgary, AB · On-site

CA$17/hr

The Library includes the Archives and Special Collections, and specialized and technology-enriched ... Students occasionally assist with small projects such as re-labelling of materials, pulling ...

Canadian Natural

Document Control Student

Calgary, AB · On-site

You will be responsible for the quality check, tracking, distribution, and archiving of engineering technical documentation through their lifecycle - from the design phase thru start-up to the ...

All JobsArchiving JobsArchiving Assistant JobsArchiving Assistant Jobs in Calgary, AB

Archiving Assistant information

What is an archiving assistant?

Archiving Assistants are professionals who support the management, organization, and preservation of records and documents within an organization or institution. Their duties typically include cataloging materials, maintaining accurate records, retrieving files upon request, and ensuring the proper storage and security of sensitive information. They may work in libraries, museums, government agencies, or corporate settings, helping to ensure that valuable documents and artifacts are accessible and well-preserved for future reference. Attention to detail and organizational skills are key to succeeding in this role.

What are the typical daily tasks and responsibilities of an archiving assistant?

As an Archiving Assistant, your daily tasks often include organizing, cataloging, and maintaining both physical and digital records. You may be responsible for retrieving documents upon request, ensuring proper storage conditions, and assisting with the digitization of archives. Collaboration with archivists, librarians, and other team members is common, especially when preparing materials for research or public access. Attention to detail and effective time management are crucial, as you often handle sensitive or historical materials that require careful handling.

What are the key skills and qualifications needed to thrive as an archiving assistant, and why are they important?

To thrive as an Archiving Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a relevant certificate or coursework. Familiarity with digital archiving software, cataloging systems, and databases is typically required. Effective communication, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for accurately preserving, retrieving, and maintaining important records, ensuring information is accessible and securely managed.

What is the difference between Archiving Assistant vs Records Clerk?

AspectArchiving AssistantRecords Clerk
CredentialsHigh school diploma; some roles may require familiarity with archiving softwareHigh school diploma; basic computer skills
Work EnvironmentLibraries, archives, museums, corporate records departmentsOffice settings, government agencies, healthcare facilities
Job ResponsibilitiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across various administrative sectors

While both roles involve handling records, an Archiving Assistant focuses on preserving and organizing archival materials, often in specialized environments like museums or libraries. A Records Clerk manages day-to-day document processing and retrieval in office settings. The roles differ mainly in scope and environment but share foundational skills in record management.

How to become an archiving assistant?

To become an archiving assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and attention-to-detail skills. Some positions may require familiarity with archival software or record management systems, and relevant experience or training in library science or information management can be beneficial.

What cities near Calgary, AB are hiring for Archiving Assistant jobs?

Cities near Calgary, AB with the most Archiving Assistant job openings:

Archiving Assistant jobs near you
Infographic showing various Archiving Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Summer Projects Completion Administrator

Equation Staffing Solutions Inc.

Calgary, AB • On-site

Contractor

Posted yesterday

New

Job description

Equation Staffing Solutions is proud to be the partner of choice for the City of Calgary’s temporary staffing needs. We are seeking an enthusiastic and detail-oriented Administrative Assistant to support an archival project. This opportunity offers the chance to contribute to an important initiative involving the organization, digitization, and preservation of archival materials.
 
This 3 month opportunity provides the opportunity to join an organization that values equity, diversity, inclusion, anti-racism, and reconciliation. The City of Calgary is committed to fostering a respectful, inclusive, and equitable workplace that reflects the diverse community it serves, and we welcome applicants who are passionate about contributing to these goals.
 
Responsibilities:
  • Complete the project, including digitization of photos, generation of social media content, and advertising availability of new content.
  • Research and identify archival materials available online, including using AI tools to assist with pre-existing analog finding aids.
  • Create and populate a SharePoint library for archival resources.
  • Organize, describe, and catalogue archival collections and materials.
  • Migrate content from shared drives into the SharePoint library.
  • Clean up and organize reference images from DbText and the network drive.
  • Continue the naming and organization of master images within the Archives SharePoint Resource Library.
  • Assist with ongoing archival research, digitization, and records organization projects.
 
Requirements:
  • 3+ years of experience in an archival setting.
  • Experience working with archival collections, including the arrangement, description, digitization, and cataloguing of archival materials.
  • Experience building and maintaining SharePoint libraries, with familiarity with archival research and resource organization.
  • Strong organizational skills and excellent attention to detail, particularly when managing and naming large volumes of digital files and archival materials.
  • Experience with digitization projects and organizing digital images and archival resources.
  • Strong research skills, including the ability to locate and assess archival information online.
  • Ability to work independently while managing multiple project priorities and deadlines.
  • Strong written communication skills and the ability to create clear and engaging content for social media and other communications.
  • Familiarity with AI tools and their application to archival research and finding aids is considered an asset.
  • Proficiency with Microsoft SharePoint and other digital file-management systems.
 
If you are an organized and detail-oriented professional with archival experience who enjoys supporting digitization and information management projects, we’d love to hear from you! Apply today!!

Apply