This includes file opening, copying, filing, archive management, scanning and completing general ... The Administrative Assistant is accountable for establishing and maintaining an ongoing service ...
This includes file opening, copying, filing, archive management, scanning and completing general ... The Administrative Assistant is accountable for establishing and maintaining an ongoing service ...
Laboratory Assistant
Calgary, AB · On-site
CA$20.74/hr
General laboratory clean-up and maintenance; * Assist in sample flow and archiving as well as data archiving; * Monitor controlled equipment; * Perform all required quality control procedures;
Laboratory Assistant
Calgary, AB · On-site
CA$20.74/hr
General laboratory clean-up and maintenance; * Assist in sample flow and archiving as well as data archiving; * Monitor controlled equipment; * Perform all required quality control procedures;
Laboratory Assistant
Calgary, AB · On-site
CA$20.74/hr
Clean and maintain glassware and lab ware; * Assist in sample flow and archiving as well as data archiving; * Monitor controlled equipment; * Perform all required quality control procedures;
Laboratory Assistant
Calgary, AB · On-site
CA$20.74/hr
Clean and maintain glassware and lab ware; * Assist in sample flow and archiving as well as data archiving; * Monitor controlled equipment; * Perform all required quality control procedures;
Laboratory Assistant
Calgary, AB · On-site
CA$20.74/hr
Clean and maintain glassware and lab ware; * Assist in sample flow and archiving as well as data archiving; * Monitor controlled equipment; * Perform all required quality control procedures;
Laboratory Assistant
Calgary, AB · On-site
CA$20.74/hr
Clean and maintain glassware and lab ware; * Assist in sample flow and archiving as well as data archiving; * Monitor controlled equipment; * Perform all required quality control procedures;
Laboratory Assistant
Calgary, AB · On-site
CA$20.74/hr
Clean and maintain glassware and lab ware; * Assist in sample flow and archiving as well as data archiving; * Monitor controlled equipment; * Perform all required quality control procedures;
Laboratory Assistant
Calgary, AB · On-site
CA$20.74/hr
Clean and maintain glassware and lab ware; * Assist in sample flow and archiving as well as data archiving; * Monitor controlled equipment; * Perform all required quality control procedures;
Client Resources Assistant
Calgary, AB · On-site
... and archiving client files. * Maintain the resource area, ensuring job boards, labour marker ... assist with compiling labour market trends and marketing activities. * Prepare and distribute ...
Client Resources Assistant
Calgary, AB · On-site
... and archiving client files. * Maintain the resource area, ensuring job boards, labour marker ... assist with compiling labour market trends and marketing activities. * Prepare and distribute ...
Create, organize, maintain, and archive both electronic and hard-copy filing systems to ensure documents are secure, current, accessible, and compliant with records management standards. * Collect ...
Create, organize, maintain, and archive both electronic and hard-copy filing systems to ensure documents are secure, current, accessible, and compliant with records management standards. * Collect ...
Manage project documentation, organize drawing archives, and assist with technical data management. * Assist with operational tasks such as ordering parts, tracking Purchase Orders (POs), and ...
Manage project documentation, organize drawing archives, and assist with technical data management. * Assist with operational tasks such as ordering parts, tracking Purchase Orders (POs), and ...
Support general records filing and archiving. Accounts Payable * Process general and administrative ... Reconcile vendor statements and investigate payment discrepancies. * Assist with employee expense ...
Quick apply
Support general records filing and archiving. Accounts Payable * Process general and administrative ... Reconcile vendor statements and investigate payment discrepancies. * Assist with employee expense ...
Support general records filing and archiving. Accounts Payable * Process general and administrative ... Reconcile vendor statements and investigate payment discrepancies. * Assist with employee expense ...
Support general records filing and archiving. Accounts Payable * Process general and administrative ... Reconcile vendor statements and investigate payment discrepancies. * Assist with employee expense ...
Lock down and archiving of files and tax returns in a paperless data storage system (as required ... Provide assistance to other admin, staff team members as required * Assist with reception relief ...
Lock down and archiving of files and tax returns in a paperless data storage system (as required ... Provide assistance to other admin, staff team members as required * Assist with reception relief ...
Keeps an archive of all the relevant information pertaining to the products, policies, procedures ... Involved in special projects as required * Assist wholesaler in developing a strategic business ...
Keeps an archive of all the relevant information pertaining to the products, policies, procedures ... Involved in special projects as required * Assist wholesaler in developing a strategic business ...
Managing all digital and hard copy files, digital archives are preferred over hard copy. * Maintain the company lighting inventory at the company warehouse location and in the venue. * Assist in ...
Managing all digital and hard copy files, digital archives are preferred over hard copy. * Maintain the company lighting inventory at the company warehouse location and in the venue. * Assist in ...
Analyst, Cost Planning
Calgary, AB · On-site +1
CA$60K - CA$70K/yr
... * Assist and/or execute the development, compilation and/or finalization of cost estimates within designated time frames * Provide general project administration and main project filing and archiving ...
Analyst, Cost Planning
Calgary, AB · On-site +1
CA$60K - CA$70K/yr
... * Assist and/or execute the development, compilation and/or finalization of cost estimates within designated time frames * Provide general project administration and main project filing and archiving ...
Intake Coordinator (32443)
Calgary, AB · On-site
$23 - $26/hr
Inputs referral information into IME-Centric, adding case notes and archives emails in IME-Centric ... In the employment and insurance sector we assist in facilitating healthy employees and satisfied ...
Intake Coordinator (32443)
Calgary, AB · On-site
$23 - $26/hr
Inputs referral information into IME-Centric, adding case notes and archives emails in IME-Centric ... In the employment and insurance sector we assist in facilitating healthy employees and satisfied ...
Archiving Assistant information
How to become an archiving assistant?
To become an archiving assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and attention-to-detail skills. Some positions may require familiarity with record-keeping software or basic knowledge of archival practices, and relevant internships or coursework in library science or information management can be beneficial.
What is an archiving assistant?
Archiving Assistants are professionals who support the management, organization, and preservation of records and documents within an organization or institution. Their duties typically include cataloging materials, maintaining accurate records, retrieving files upon request, and ensuring the proper storage and security of sensitive information. They may work in libraries, museums, government agencies, or corporate settings, helping to ensure that valuable documents and artifacts are accessible and well-preserved for future reference. Attention to detail and organizational skills are key to succeeding in this role.
What are the typical daily tasks and responsibilities of an archiving assistant?
As an Archiving Assistant, your daily tasks often include organizing, cataloging, and maintaining both physical and digital records. You may be responsible for retrieving documents upon request, ensuring proper storage conditions, and assisting with the digitization of archives. Collaboration with archivists, librarians, and other team members is common, especially when preparing materials for research or public access. Attention to detail and effective time management are crucial, as you often handle sensitive or historical materials that require careful handling.
What is the difference between Archiving Assistant vs Records Clerk?
| Aspect | Archiving Assistant | Records Clerk |
|---|---|---|
| Credentials | High school diploma; some roles may require familiarity with archiving software | High school diploma; basic computer skills |
| Work Environment | Libraries, archives, museums, corporate records departments | Office settings, government agencies, healthcare facilities |
| Job Responsibilities | Organizing, cataloging, maintaining archival materials | Processing, filing, retrieving records and documents |
| Industry Usage | Common in archival and historical institutions | Widespread across various administrative sectors |
While both roles involve handling records, an Archiving Assistant focuses on preserving and organizing archival materials, often in specialized environments like museums or libraries. A Records Clerk manages day-to-day document processing and retrieval in office settings. The roles differ mainly in scope and environment but share foundational skills in record management.
What are the key skills and qualifications needed to thrive as an archiving assistant, and why are they important?
To thrive as an Archiving Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a relevant certificate or coursework. Familiarity with digital archiving software, cataloging systems, and databases is typically required. Effective communication, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for accurately preserving, retrieving, and maintaining important records, ensuring information is accessible and securely managed.
What cities near Calgary, AB are hiring for Archiving Assistant jobs? Cities near Calgary, AB with the most Archiving Assistant job openings:
Full-time
Re-posted 10 hours ago
Job description
We are BLG: Canada's Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.
We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com.
Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day.
The Administrative Assistant is accountable for establishing and maintaining an ongoing service-based relationship with the team. The successful candidate will be expected to work from the office Monday to Friday.
The key responsibilities of this role are:
Administration and File Management
- Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Office Services as applicable)
- Receive and process file management requests
- Create new files in the system and undertake all file closing procedures
- Open new file folders and label accordingly
- Work with the practice management system to log and record documents
- Undertake all file management (return or add documents) and file housekeeping procedures to ensure existing client files are constantly up to date
- Understand, identify and process all principle documents within files
- Process archive retrieval requests
- Maintain all filing and work areas in a tidy and orderly manner
- Assist with Know Your Client ("KYC") and conflict checking procedures in accordance with the firm's procedures
- Conduct searches as requested
- Keep a record of time spent on various administrative tasks for internal purposes
- Any other duties as requested by the business
Customer Service
- Address any Lawyer and/or Legal Support Services member inquiries in a prompt and efficient manner
- Communicate and liaise with requestor on file management issues
- Consistently and appropriately update the team on progress where appropriate
- Work with team to offer assistance wherever possible
Key Competencies
- Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM
- Post-Secondary diploma in Administration or Legal Assistant studies, an asset
- Ability to take initiative
- Flexible and enthusiastic self-starter
- Strong organization and multi-tasking skills
- Strong oral and written communication skills
- Excellent interpersonal skills
- Strong teamwork skills
- Ability to work under pressure and meet deadlines
- Sound knowledge of support services
- A desire to continuously improve skills
- A strong focus on ensuring the highest levels of client service standards are delivered and maintained
BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Metis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.
We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.