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Archiving Assistant Jobs in Washington (NOW HIRING)

Library Systems & Services LLC

Archivist

Beltsville, MD · On-site

$60K - $72K/yr

The Archivist will assist in the arrangement, description, preservation, and access of archival materials documenting the history of agriculture, agricultural science, and related federal programs.

Library Systems & Services LLC

Archivist

Beltsville, MD · On-site

$60K - $72K/yr

The Archivist will assist in the arrangement, description, preservation, and access of archival materials documenting the history of agriculture, agricultural science, and related federal programs.

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Archiving Assistant information

What are Archiving Assistants?

Archiving Assistants are professionals who support the management, organization, and preservation of records and documents within an organization or institution. Their duties typically include cataloging materials, maintaining accurate records, retrieving files upon request, and ensuring the proper storage and security of sensitive information. They may work in libraries, museums, government agencies, or corporate settings, helping to ensure that valuable documents and artifacts are accessible and well-preserved for future reference. Attention to detail and organizational skills are key to succeeding in this role.

What are some typical daily tasks and responsibilities of an Archiving Assistant?

As an Archiving Assistant, your daily tasks often include organizing, cataloging, and maintaining both physical and digital records. You may be responsible for retrieving documents upon request, ensuring proper storage conditions, and assisting with the digitization of archives. Collaboration with archivists, librarians, and other team members is common, especially when preparing materials for research or public access. Attention to detail and effective time management are crucial, as you often handle sensitive or historical materials that require careful handling.

What is the difference between Archiving Assistant vs Records Clerk?

AspectArchiving AssistantRecords Clerk
CredentialsHigh school diploma; some roles may require familiarity with archiving softwareHigh school diploma; basic computer skills
Work EnvironmentLibraries, archives, museums, corporate records departmentsOffice settings, government agencies, healthcare facilities
Job ResponsibilitiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across various administrative sectors

While both roles involve handling records, an Archiving Assistant focuses on preserving and organizing archival materials, often in specialized environments like museums or libraries. A Records Clerk manages day-to-day document processing and retrieval in office settings. The roles differ mainly in scope and environment but share foundational skills in record management.

What are the key skills and qualifications needed to thrive as an Archiving Assistant, and why are they important?

To thrive as an Archiving Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a relevant certificate or coursework. Familiarity with digital archiving software, cataloging systems, and databases is typically required. Effective communication, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for accurately preserving, retrieving, and maintaining important records, ensuring information is accessible and securely managed.
What are the most commonly searched types of Archiving jobs in Washington? The most popular types of Archiving jobs in Washington are:
What cities in Washington are hiring for Archiving Assistant jobs? Cities in Washington with the most Archiving Assistant job openings:
Archiving Assistant jobs near you
Infographic showing various Archiving Assistant job openings in Washington as of July 2026, with employment types broken down into 6% Locum Tenens, 2% As Needed, 74% Full Time, 12% Part Time, 5% Contract, and 1% Summer. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.
Records Management Specialist I with Security Clearance

Records Management Specialist I with Security Clearance

People, Technology and Processes LLC

Arlington, VA • On-site

Other

Posted 28 days ago

Job description

Position title : Records Management Specialist I Location : Arlington, Virginia Clearance required : SECRET Responsibilities include (but are not limited to): * FOIA Program Management: Assist with the FOIA request lifecycle, including coordinating with requesters, searching for records, working with Counsel on redactions, and preparing response letters. * Privacy Act (PA) Program Support: Assist with the PA Program by processing requests, supporting the development of SORNs and PIAs, and assisting with the quarterly Privacy Spot Check. * Guidance, Documentation & Web Support: Assist with the development and maintenance of a FOIA/PA desk guide, communicate procedural changes, and assist with maintaining the online FOIA reading room. * Records Management Program & File Plan Support: Assist with the ONR Records Management (RM) Program by helping ONR Codes develop RM File Plans and reviewing records for correct SSICs. * Records Disposition & Archiving: Assist the ONR RM with the appraisal, disposition, and transfer of official records to Federal Records Centers (FRCs) or NARA, including the preparation and packing of record boxes. * Records Search & Digitization: Assist with searching for requested records and scanning documents as needed. Qualifications * At least two (2) years of Records Management experience. * In lieu of the desired experience, an associate's degree and at least one (1) year of recent Records Management experience is required.

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