Ai Executive Assistant Jobs in Boca Raton, FL (NOW HIRING)

Purpose of the Position

The Sales Assistant plays a critical role in supporting UNCS's sales organization by assisting Account Managers with customer service, opportunity management, reporting, CRM maintenance, and sales operations. This position helps ensure our sales team remains focused on serving customers, closing business, and driving revenue growth.

This role is designed as an entry point into Account Management and offers a clear career path for high performers who are eager to learn the business, build customer relationships, and grow within the organization.

Key Relationships

• Reports directly to: Matthew Levine, Senior Vice President of Sales
• Supports: Eight Account Managers
• Collaborates with: Purchasing, Finance, Logistics, Marketing, and Executive Leadership

Major Duties & Responsibilities

• Support eight Account Managers with daily customer and sales activities
• Manage sales opportunities and customer pipelines
• Maintain accurate customer records, contacts, notes, and opportunity tracking
• Generate reports focused on sales activity, customer opportunities, and revenue growth
• Assist Account Managers with customer communications and follow-up
• Prepare customer presentations, sales materials, and product information
• Coordinate samples, product requests, and customer inquiries
• Attend sales meetings, take notes, and track action items
• Assist with customer meetings and trade show preparation
• Work closely with Purchasing, Logistics, and Finance to support customer needs
• Utilize AI tools and emerging technologies to improve productivity, reporting, research, customer communication, and content creation
• Identify process improvements and leverage technology to increase team efficiency
• Maintain organized customer files, sales records, and supporting documentation

What We're Looking For

We are looking for someone who is ambitious, organized, technologically savvy, and excited to build a long-term career in sales and account management.

The Ideal Candidate:

• Is highly tech-savvy and enjoys learning new software, systems, and technologies
• Has experience with or a strong willingness to learn:
  • Excel, PowerPoint, and Word
  • Sugar CRM or similar CRM platforms
  • Canva
  • AI tools such as ChatGPT, Copilot, Claude, Gemini, and other productivity platforms
  • Social media platforms
• Understands how technology and AI can improve productivity and business results
• Is highly organized and detail-oriented
• Can manage multiple projects, deadlines, and priorities simultaneously
• Has excellent written and verbal communication skills
• Is comfortable communicating with customers, suppliers, and internal teams
• Takes initiative, follows through, and solves problems proactively
• Thrives in a fast-paced, collaborative, team-oriented environment
• Enjoys retail, consumer products, shopping, and understanding market trends
• Is comfortable attending customer meetings, trade shows, and industry events when needed
• Demonstrates professionalism, accountability, and a strong work ethic
• Is excited to learn the business from the ground up and develop into an Account Manager

Preferred Qualifications

• Experience in sales support, customer service, account coordination, or administrative support
• Experience working with CRM systems and sales reporting
• Consumer products, wholesale, retail, distribution, or CPG experience is a plus
• College degree preferred but not required; demonstrated initiative and curiosity, technology proficiency, business curiosity, and strong communication skills are more important than formal education

Performance Expectations

• Demonstrate dependable and timely attendance
• Provide exceptional support to Account Managers and customers
• Maintain accuracy in reports, CRM data, communications, and documentation
• Effectively manage multiple projects and deadlines
• Foster strong relationships with customers and coworkers
• Adapt quickly to changing priorities and business needs
• Demonstrate professionalism and sound judgment in all interactions
• Contribute positively to UNCS's culture and continued growth

Career Growth Opportunity

This role serves as the foundation for a career in sales and account management at UNCS.

Potential Career Progression:

Sales Assistant → Junior Account Manager → Account Manager

Top performers will gain hands-on experience with customer relationships, retailer programs, sales strategy, opportunity management, and revenue growth initiatives, preparing them for advancement into increasingly customer-facing sales roles.

United National Consumer Suppliers (UNCS) is a $25M B2B closeout and liquidation distributor headquartered in Fort Lauderdale, Florida. Founded in 2002 and federally certified as a minority-owned business, we move branded consumer products through one of the most active closeout networks in North America — serving discount retailers, e-commerce buyers, and international wholesalers across the U.S., Mexico, and Latin America.

Our team runs a fast, data-driven operation built on three platforms: SugarCRM for deals and shipments, DIVA for product and customer intelligence, and Echo Global Logistics for freight brokering. The Supply Chain Coordinator is the entry point into our operations function and the engine room of the freight desk.