Agency Program Coordinator Jobs in Spring, TX (NOW HIRING)

Education: An Associate degree in a related field is required; a Bachelor’s degree is preferred.

Related Experience: Minimum of two years of experience as a Program Coordinator, or an equivalent combination of education and professional experience. Background in classroom teaching or education coordination is highly desirable.

• Coordinate daily operations of the DOL YouthBuild grant to ensure services are delivered in compliance with grant requirements, timelines, approved budget parameters, and program goals.
• Support implementation of all core YouthBuild program elements, including recruitment, eligibility and enrollment, Mental Toughness/orientation, GED and academic support, occupational skills training, leadership development, supportive services, workbased learning, placement, and followup services.
• Coordinate participant flow across multiple cohorts and training tracks, including construction and construction plus/healthcarephlebotomy pathways.
• Work closely with instructors, coaches, and support staff to monitor attendance, retention, measurable skill gains, credential progress, barriers to participation, and successful completion of program milestones.
• Assist with development and execution of outreach and recruitment strategies targeting eligible opportunity youth ages 1624 in the designated Harris County service area.
• Review participant documentation and coordinate enrollment processes to ensure eligibility, completeness of files, and compliance with DOL YouthBuild and agency requirements.
• Support leadership development activities and help create opportunities for youth voice, civic engagement, teamwork, and personal growth consistent with the YouthBuild model.
• Work under and closely with the Director and/or Assistant Director for the designated program area but will also interface broadly across a wide spectrum of organization staff at all levels as well as external stakeholders. This may include current and former clients, current and potential community and employer partners, general public, etc.
• Develop and schedule program work and determine priorities in accordance with grant/contract specifications and funding limitations.
• Confer with and advise staff, program participants, and others to provide technical advice and assistance, problemsolving, answers to questions, and policy/grant/contract interpretation. Refers to appropriate subject matter expert when unable to respond.
• Coordinate activities of the program and specific grant/contract with interrelated activities of other program areas and grants/contracts, departments, or staff to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications.
• Prepare periodic reports, executive summaries, statements, records, etc. on program activities, progress, status, or other variables for management upon request.
• Review applications or other program documents independently or in conjunction with supervisor to determine eligibility, acceptance, etc. or make decision pertaining to the program.
• Recruit program participants utilizing the most appropriate promotional or marketing methods.
• Interact and liaise with program participants, employer and community partners, and other external stakeholders in facilitating program objectives.
• Perform program specific duties in compliance with the policies and procedures governing the program and ensure that it is operating at maximum capacity and efficiency.
• Analyze the program and followup to verify quality and to ensure activities and services achieve stated objectives and outcomes. Revise program goals and objectives to meet the changing needs of program participants.
• Participate in solicitation of funding requests from outside sponsors.
• Create presentations, summaries, and other helpful materials to ensure better communication and companywide understanding of the program.
• Manage deadlines and progress across the team to ensure deliverables are met on time and within budget.
• Collect and analyze feedback from program participants to gauge satisfaction and success.
• Maintain accurate and complete records as required. Maintain quality and timely data entry per grant specifications.
• Actively participate in regular staff meetings and staff trainings and accept the responsibility for aiding the development of positive team relationships.
• Provide support, as needed, to other core programs, including crosstraining in other service areas. Assist with special projects and other tasks deemed necessary to achieve overall goals and to operate a successful program.
• Other duties as assigned.
QUALIFICATIONS:
• Experience coordinating workforce, youth development, education, training, or grantfunded programs, preferably serving opportunity youth or young adults with barriers to employment.
• Knowledge of or ability to learn the YouthBuild program model, DOL grant requirements, performance expectations, and participant documentation standards.
• Experience with and knowledge of budgeting, bookkeeping, and reporting.
• Must be technically savvy with demonstrated proficiency in Microsoft Office.
• Exceptional verbal and written communication skills.
• Excellent timemanagement and organizational skills with a keen focus on attention to details.
• Demonstrated ability to work with diverse and multidisciplinary teams.
• Extensive knowledge of the specific program.
• Demonstrated ability to be wellorganized and to delegate work where appropriate.
• Must consistently demonstrate strong leadership and interpersonal skills.
• Natural talent for formulating and implementing innovative ideas for promoting the program.
• Good business acumen with excellent networking and public speaking skills.
• Ability to work independently but within a strategic framework.
• Must be able to handle information in a confidential manner.
• Proactive thinker who identifies issues and proposes solutions.
• Valid driver license some travel required.