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Advertising Executive Assistant Jobs (NOW HIRING)

Synchrony Group

Executive Assistant

West Chester, PA · On-site

The Executive Assistant to the CEO at our high-growth advertising agency plays a critical role in supporting executive leadership, ensuring seamless day-to-day operations and driving organizational ...

University of Toledo

Executive Assistant, IACTL Department Org: Inst Am Cons Thought & Ldrship - 114470 Employee ... Advertised: Mar 03 2026 Eastern Standard Time Application close: Whatsapp Facebook LinkedIn Email ...

Manulife

Executive Assistant

Boston, MA

The Executive Assistant will utilize technical and business knowledge, company policies and ... The role being advertised is an existing vacancy. About Manulife and John Hancock Manulife ...

Hearst

Sales Account Associate

Fort Myers, FL

... Executive * Assist the development of sales proposals, advertising packages, and client presentations * Create supportive marketing materials for the sales department * Prepare proposals based on ...

Fox Service Company

Executive Assistant

Phoenix, AZ · On-site

$24.04 - $28.85/hr

These stations leverage viewer, distributor and advertiser demand for the FOX Network's national ... In this role, the Executive Assistant will provide daily executive and administrative support for ...

Fox

Executive Assistant

Phoenix, AZ · On-site

$24.04 - $28.85/hr

These stations leverage viewer, distributor and advertiser demand for the FOX Network's national ... In this role, the Executive Assistant will provide daily executive and administrative support for ...

Savvy Talent

Executive Assistant

New York, NY · On-site

$50 - $60K/hr

They started as three software engineers in San Francisco who recently moved to New York and started an advertising business. Our client is looking for a sharp, proactive Executive Assistant to ...

Akamai

Executive Assistant

Cambridge, MA · On-site +1

Executive Assistant United States (Remote) Do you love working with a highly motivated and ... the country advertised). This permanent workplace flexibility program is consistent and fair ...

AltaMed

Executive Assistant

Los Angeles, CA

$68K - $84K/yr

Job Overview The Executive Assistant is responsible for assisting and coordinating the workflow for ... Pet Care Insurance Job Advertisement & Application Compliance Statement AltaMed Health Services ...

Savvy Talent

Executive Assistant

New York, NY · On-site

$50 - $60K/hr

They started as three software engineers in San Francisco who recently moved to New York and started an advertising business. Our client is looking for a sharp, proactive Executive Assistant to ...

Pixalate

Senior Executive Assistant

Mclean, VA

Senior Executive Assistant Location: McLean, VA Employment Type: Full-Time Minimum Experience: 3 to ... advertising companies * Collaborative, data-driven culture that values bold ideas and fearless ...

Savvy Talent

Executive Assistant

Manhattan, NY

$50 - $60K/hr

They started as three software engineers in San Francisco who recently moved to New York and started an advertising business. Our client is looking for a sharp, proactive Executive Assistant to ...

Pixalate, Inc.

Senior Executive Assistant

Mclean, VA · On-site

Senior Executive Assistant Location: McLean, VA Employment Type: Full-Time Minimum Experience: 3 to ... advertising companies * Collaborative, data-driven culture that values bold ideas and fearless ...

Pixalate, Inc.

Senior Executive Assistant

Mclean, VA · On-site

Senior Executive Assistant Location: McLean, VA Employment Type: Full-Time Minimum Experience: 3 to ... advertising companies * Collaborative, data-driven culture that values bold ideas and fearless ...

Hearst

Sales Account Associate

Fort Myers, FL · On-site

... Executive * Assist the development of sales proposals, advertising packages, and client presentations * Create supportive marketing materials for the sales department * Prepare proposals based on ...

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Advertising Executive Assistant information

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$30K

$64.5K

$102.5K

How much do advertising executive assistant jobs pay per year?

As of Jun 10, 2026, the average yearly pay for advertising executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What are the top 3 skills of an executive assistant?

An advertising executive assistant needs strong organizational skills to manage schedules and tasks efficiently, excellent communication abilities for coordinating with teams and clients, and proficiency with office software and tools such as email, calendars, and document management systems. These skills help ensure smooth daily operations and effective support for executives.

What is the difference between Advertising Executive Assistant vs Marketing Coordinator?

AspectAdvertising Executive AssistantMarketing Coordinator
CredentialsHigh school diploma or equivalent; some roles prefer associate's or bachelor's degreeBachelor's degree in marketing, communications, or related field
Work EnvironmentOffice setting, supporting advertising executives in agencies or corporate marketing teamsOffice environment, coordinating marketing campaigns across various channels
Employer & Industry UsageAdvertising agencies, corporate marketing departmentsMarketing firms, corporate marketing teams, advertising agencies
Common Search & ComparisonOften compared for support roles in advertisingCompared for broader marketing support roles

The Advertising Executive Assistant primarily provides administrative support to advertising executives, focusing on scheduling, correspondence, and project coordination within advertising agencies or corporate settings. In contrast, a Marketing Coordinator handles broader marketing activities, including campaign planning and execution. While both roles require strong organizational skills, the Executive Assistant role is more administrative, whereas the Marketing Coordinator is more involved in strategic marketing tasks.

How does an Advertising Executive Assistant typically support campaign management and coordination within an ad agency?

An Advertising Executive Assistant plays a vital role in ensuring campaigns run smoothly by handling scheduling, coordinating meetings between creative teams and account executives, and tracking project timelines. They often assist with preparing presentations, managing client communications, and organizing campaign assets, which helps keep projects on track and within deadlines. This role requires strong multitasking and communication skills, as you'll frequently collaborate with various departments and adapt to shifting priorities in a fast-paced agency setting.

What are the key skills and qualifications needed to thrive as an Advertising Executive Assistant, and why are they important?

To thrive as an Advertising Executive Assistant, you need excellent organizational abilities, attention to detail, and a solid grasp of office administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with tools like Microsoft Office, Google Workspace, project management software, and experience with scheduling and travel coordination are typically required. Strong communication, discretion, and the ability to multitask under pressure are standout soft skills in this role. These competencies are crucial for ensuring seamless executive support, efficient workflow, and smooth coordination within fast-paced advertising environments.

What are Advertising Executive Assistants?

Advertising Executive Assistants are administrative professionals who support advertising executives and teams within an agency or company. Their responsibilities typically include managing schedules, coordinating meetings, preparing presentations, handling correspondence, and assisting with project management. They play a key role in ensuring that advertising campaigns and daily operations run smoothly by providing organizational and logistical support. Additionally, they may communicate with clients, vendors, and other departments to facilitate workflow. This position requires strong organizational, communication, and multitasking skills.
More about Advertising Executive Assistant jobs
What cities are hiring for Advertising Executive Assistant jobs? Cities with the most Advertising Executive Assistant job openings:
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What job categories do people searching Advertising Executive Assistant jobs look for? The top searched job categories for Advertising Executive Assistant jobs are:
Advertising Executive Assistant jobs near you
Infographic showing various Advertising Executive Assistant job openings in the United States as of June 2026, with employment types broken down into 77% Full Time, 21% Part Time, and 2% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.
Executive Assistant

Executive Assistant

Synchrony Group

West Chester, PA • On-site

Full-time

Medical, Retirement, PTO

Posted 18 days ago

Job description

Company Description
Be part of something great!
Synchrony Group is an independently owned network of companies, headquartered in West Chester, PA.
At Synchrony, we are dedicated to providing the highest quality products and services in the medical communications industry. Our vision is to create the highest value for our clients and the most opportunity for our team members, while working together to improve the lives of patients. Collectively, we are leaders in strategic planning, development, and execution of best-in-class programs that address medical needs, maximize strategic objectives, and make significant scientific and clinical contributions. Our passion and commitment to improving outcomes for our clients, healthcare professionals, and patients drives us to exceed expectations in everything we do.
Synchrony consists of integrated groups of medical-scientific, clinical, creative, commercial, and industry experts. Synchrony Healthcare Communications specializes in branded and disease state marketing/promotional campaigns and initiatives.Our teams reflect our commitment to excellence-we're smart, enthusiastic, and driven. We align the skills, experiences, and perspectives of diverse individuals to achieve unparalleled results in an environment of respect and mutual support. Above all, we are passionate about changing the world and improving the lives of patients.
Our success is built on the foundation of our team, and we're always striving to strengthen our foundation. More than just seeking out the best and brightest to join us, we also create a work environment in which employees are respected and encouraged to grow.
Are you looking to be part of something great? We'd like to meet you!
Job Description
The Executive Assistant to the CEO at our high-growth advertising agency plays a critical role in supporting executive leadership, ensuring seamless day-to-day operations and driving organizational effectiveness. This position serves as the primary point of contact for internal and external stakeholders on all matters involving the CEO and acts as a key liaison to senior leadership, facilitating communication, coordinating executive initiatives, and supporting external relations. The Executive Assistant must be highly resourceful and capable of managing projects independently from conception through completion, while operating effectively in a fast-paced environment. This role requires sound judgment, strong organizational skills, and the ability to handle a wide range of responsibilities and sensitive information with discretion.
Job Duties
  • Manage and coordinate the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements
  • Prepare and edit correspondence, communications, presentations, and other documents with a high degree of accuracy and effectiveness
  • Serve as a liaison between the CEO and internal/external stakeholders, maintaining positive relationships and clear communication
  • Assist with organizing agency events, meetings, and special projects as assigned
  • Handle sensitive information with the highest level of discretion and confidentiality
  • Organize and prioritize incoming requests, ensuring timely follow-up and completion of tasks
  • Coordinate travel arrangements, process expense reports, and manage organizational supplies or resources as needed
  • Support special projects and initiatives, often collaborating with cross-functional teams to achieve organizational goals
  • Conduct/attend daily morning meetings to prioritize calendar and inform/manage requested tasks and urgent deliverables
  • Keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately
  • Work with internal department staff and leadership across companies to communicate, manage, and prioritize requests and deliverables
  • Ensure the CEO's schedules are followed and respected; provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
  • Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature; make suggestions for course of action, referral, or response
  • Screen and return phone calls to clients and external partners; take messages and route correspondence as needed, ensuring prompt communication regarding urgent matters
  • Assist in addressing clients, external partner or entity, or staff requests
  • Various additional administrative tasks

Key Competencies
  • Professional behavior and confidence
  • Excellent organizational skills and attention to detail and timelines
  • High level of integrity, confidentiality, and accountability
  • Professional communication skills, including written and interpersonal
  • Ability to coordinate and execute multiple tasks in a fast-paced environment
  • Ability to acquire relevant information from a variety of sources and maintain accurate records
  • Proficiency in Microsoft (MS) Office applications (Outlook, Word, Excel, PowerPoint)
  • Ability to master various content management systems
  • Desire to meet professional goals and acquire new skills

Qualifications
Requirements
  • Bachelor's degree or equivalent experience preferred
  • Minimum of 3 years supporting a C-level executive, ideally in an advertising or creative industry
  • Exceptional written and verbal communication skills
  • Advanced proficiency in Microsoft Office Suite and calendar management tools
  • Demonstrated ability to work independently and collaboratively in a deadline-driven environment

Working Conditions
  • Full-time in-person position at the corporate headquarters during the core business hours of 9am ET and 5pm ET

Additional Information
Synchrony places high value on the well-being of its employees; therefore, Synchrony team members are eligible for a comprehensive array of benefits, including competitive salaries, generous paid time off, excellent health insurance, family leave, and a 401(k) plan with employer matching.
All your information will be kept confidential according to EEO guidelines.
EOE. Synchrony is not able to provide visa sponsorship for this role.

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