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Adminstrative Associate Jobs (NOW HIRING)

Avispa

Administrative Associate

Stanford, CA · On-site

$20.50 - $25.50/hr

Administrative Associate A leading university is seeking an Administrative Associate to support research administration by managing procurement, financial reporting, travel coordination ...

Avispa Technology

Administrative Associate

Stanford, CA · On-site

$40/hr

Administrative Associate 1501784 * Hourly pay: $40/hr * Worksite: Leading university (Stanford, CA 94305 - Onsite) * W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program ...

Avispa Technology

Administrative Associate

Stanford, CA · On-site

$40/hr

Administrative Associate 1501784 * Hourly pay: $40/hr * Worksite: Leading university (Stanford, CA 94305 - Onsite) * W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program ...

INA Solution Inc

Administrative Associate

Palo Alto, CA · On-site

$20.50 - $25.50/hr

Administrative Associate 3 Location: Palo Alto, CA (Onsite) Schedule: Part-Time (20 hours/week, Monday-Friday, 8:00 AM-12:00 PM) Duration: 6 Months (Potential for extension/convert to full-time) Job ...

Sentara Healthcare

Administrative Associate

Norfolk, VA · On-site

$15 - $18.75/hr

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles ...

Canisius University

Administrative Associate

Buffalo, NY · On-site

$17/hr

Administrative Associate Location: Arthur O. Eve Higher Education Opportunity Program (HEOP) Schedule: M-F, business hours (modified full-time schedule) Pay: $17.00 per hour Position Type: Modified ...

North Carolina

Administrative Associate

Stonewall, NC · On-site

$31K - $51K/yr

COO - OPS - Institutions Operations Administrative Associate II (S) Salary Range: $31,200 - $51,249 The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 ...

Canisius University

Administrative Associate

Buffalo, NY · On-site

$17/hr

Administrative Associate Location: Arthur O. Eve Higher Education Opportunity Program (HEOP) Schedule: M-F, business hours (modified full-time schedule) Pay: $17.00 per hour Position Type: Modified ...

Sentara

Administrative Associate

Norfolk, VA · On-site

$17 - $21.25/hr

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles ...

Sentara

Administrative Associate

Newtown, VA

$16.25 - $20.25/hr

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles ...

Sentara

Administrative Associate

Newtown, VA · On-site

$10K/mo

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles ...

University of Arizona

Administrative Associate

Tucson, AZ · On-site

$16.50 - $20.50/hr

Administrative Associate Posting Number req26466 Department A Center Department Website Link Location Tucson Campus Address Tucson, AZ USA Position Highlights The A Center, a unit within the Division ...

Veterans Sourcing Group

Be Seen First

Administrative Associate

Madison Square, NY · On-site

$24 - $26/hr

Administrative Associate Location: Hybrid - Mon/Fri Remote, Tues/Wed/Thurs Onsite at 51 Madison, Studio Location (2nd Basement) Duration: 4+ Months (Possible extension) Hours: 9am - 5pm, 37.5 hours ...

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How much do adminstrative associate jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for adminstrative associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

What are some common challenges Administrative Associates face when managing multiple priorities, and how are these typically addressed?

Administrative Associates often juggle various responsibilities such as scheduling, document management, and supporting team projects. A common challenge is balancing competing deadlines and requests from different departments or supervisors. To address this, effective time management, clear communication, and prioritization skills are essential. Many organizations provide tools and training to help Administrative Associates stay organized and manage workloads efficiently. Collaboration with team members and regular check-ins with supervisors also help ensure tasks are completed accurately and on time.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or relevant experience. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help individuals excel in this role. These skills are essential for efficiently managing daily operations, supporting team productivity, and ensuring smooth workflow in a business environment.

What are Administrative Associates?

Administrative Associates are professionals who provide vital support to organizations by handling a variety of clerical and administrative tasks. Their responsibilities often include managing schedules, coordinating meetings, preparing documents, maintaining records, and assisting with office operations. They play a key role in ensuring that daily business functions run smoothly and efficiently. Administrative Associates typically have strong organizational, communication, and multitasking skills, and they may work in a variety of industries or departments within an organization.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often in healthcare, education, or corporateOffice environments, supporting daily administrative tasks
Job ResponsibilitiesHandling complex scheduling, data entry, and coordinating projectsAnswering phones, filing, and basic administrative support
Common UsageUsed in organizations requiring more specialized or coordinated administrative supportMore general support roles in various offices

While both roles support administrative functions, an Administrative Associate typically handles more complex tasks and may require additional training or certifications. An Administrative Assistant provides essential support with routine tasks. The choice depends on the level of responsibility and specialization needed.

What cities are hiring for Adminstrative Associate jobs? Cities with the most Adminstrative Associate job openings:
What are the most commonly searched types of Adminstrative jobs? The most popular types of Adminstrative jobs are:
What states have the most Adminstrative Associate jobs? States with the most job openings for Adminstrative Associate jobs include:
Adminstrative Associate jobs near you
Administrative Associate

Administrative Associate

Avispa

Stanford, CA • On-site

$20.50 - $25.50/hr

Other

Posted 13 days ago

Job description

Administrative Associate

A leading university is seeking an Administrative Associate to support research administration by managing procurement, financial reporting, travel coordination, reimbursements, vendor relationships, and operational activities.

Administrative Associate Responsibilities:

  • Prepare, process, and track purchase orders, manage procurement activities, and ensure compliance with purchasing policies and procedures using the OBI (Oracle Business Intelligence) system.
  • Coordinate travel arrangements, process reimbursements for the Principal Investigator and research team, manage expense documentation, and support financial reporting in accordance with university policies.
  • Coordinate vendor relationships by arranging services, resolving procurement issues, and maintaining effective communication to support research operations.
  • Manage operational support activities, including scheduling and reserving classrooms or meeting spaces for students, maintaining research-related records, and supporting administrative functions.
  • Update website content as needed and collaborate with faculty, researchers, vendors, and university stakeholders to ensure efficient communication and successful project support.

Administrative Associate Qualifications:

  • Bachelor's degree.
  • 3+ years of experience supporting research, academic, or administrative operations in a university or similar environment.
  • Extensive experience using OBI (Oracle Business Intelligence) for financial reporting, procurement, and operational support.
  • Thorough knowledge of university procurement, purchasing, reimbursement, travel, and financial policies and procedures, with experience managing purchase orders, vendor coordination, and expense processing.

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