Adminstrative Associate Jobs in North Carolina (NOW HIRING)

Posting Details
Posting Details
Benefits of Working at UNCW
At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers.
Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life-creating a workplace where you can thrive both personally and professionally.
As a member of the Seahawk community, you'll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.
Recruitment Range
$18,473 - $20,250
Recruitment Range Details
The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate's education, relevant experience, internal equity alignment, and departmental budgetary parameters.
Vacancy Number
S02918
Position Title
Administrative Associate
Working Title
Administrative Associate
Competency Level
Journey
Home Department
Interdisciplinary Studies - 30340
Primary Purpose of Organizational Unit
The College of Humanities, Social Sciences, and the Arts (CHSSA) is one of UNCW's largest academic colleges, comprising approximately 240 faculty members and 53 staff members. The College includes fourteen academic departments and an interdisciplinary programs department:

1. Department of Anthropology
2. Department of Art and Art History
3. Department of Communication Studies
4. Department of Creative Writing
5. Department of English
6. Department of Film Studies
7. Department of History
8. Department of International Studies
9. Department of Music
10. Department of Philosophy and Religion
11. Department of Public and International Affairs
12. Department of Sociology and Criminology
13. Department of Theatre
14. Department of World Languages and Cultures
15. Interdisciplinary Studies Program(s)

The College of Humanities, Social Sciences, and the Arts is a vibrant academic environment that values discovery, innovation, and creativity. CHSSA offers limitless opportunities to engage in collaborative and interdisciplinary research and service and make a positive societal impact. Experiential learning empowers CHSSA students to make a difference in the community and enhance the world, preparing them for a wide range of careers.
College
College of Humanities, Social Sciences, and The Arts - 321 College
College/School Information
University Information
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.
The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
The primary purpose of the Administrative Associate is to provide administrative support to the Interdisciplinary Studies (IDS) Program(s) within the College of Humanities, Social Sciences, and the Arts.
The Administrative Associate is responsible for the following IDS Program(s) duties:

• Provides general office support, receptionist for IDS and assists the department chair as needed.
• Processes purchases, requisitions, and independent contractors.
• Enters assignments for faculty load, compensation, and graduate student pay actions.
• Manages the departmental budget and prepares summary data reports.
• Processes travel arrangements and requests.
• Assists in tracking faculty research and grants.
• Maintains keys, building access, confidential records, files, and databases, including equipment, computer, and surplus tracking.
• Processes space reservations and building maintenance requests.
• Assists with various office matters, including room scheduling, answering telephones and welcoming visitors, directing students to department resources, copying and preparing class materials, including coordination of book orders.
• Inputs the department course schedule(s) into Banner.
• Coordinates departmental events.
• May oversee department social media and assists with interdepartmental communications.
• Assists the Program Director with other duties as assigned.

Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Preferred education, professional skills and experience

• Knowledge of the regulations and policies of the department, College of Humanities, Social Sciences and the Arts, University of North Carolina, and the State of North Carolina, which are applicable to the work.
• Knowledge of Banner financial and student information systems.
• Specific knowledge of the formats involved in the preparation of documents necessary for the department's teaching and service mission.
• Experience in a University and/or office environment.

Required Certifications or licensure
N/A
FTE
.50 FTE (20 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday
Work Hours
Part-Time schedule TBD | Between 8:00 am - 5:00 pm
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Position Number
8475
Job Posting Date
09/04/2026
Posting Close Date
09/21/2026
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date.
Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/40739