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Adminstrative Associate Jobs (NOW HIRING)

Sentara Healthcare

Administrative Associate

Harrisonburg, VA · On-site

$16.25 - $20.25/hr

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles ...

Sentara

Administrative Associate

Harrisonburg, VA

$10K/mo

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles ...

Tolleson Wealth Management

Administrative Associate

Dallas, TX · On-site

$17.25 - $21.50/hr

They are seeking an Administrative Associate to support the Business Operations department by assisting with various administrative tasks and facilitating communication across teams. Responsibilities ...

UAB

ADMINISTRATIVE ASSOCIATE

Tampa, FL · On-site

$18.35 - $29.80/hr

Administrative Associate The posting is intended to describe the general content and requirements of this position and is not intended to be an exhaustive statement of duties. Position SummaryUnder ...

Aston Carter

Administrative Associate

Manhattan, NY · On-site

$25 - $30/hr

Administrative Associate Join a dynamic architecture firm where organization supports creativity About the Role We're seeking a proactive, detail-oriented Administrative Associate to support ...

ACP Early Intervention

Administrative Associate

Bronx, NY · On-site

$20 - $21/hr

General Summary Administrative Associates are responsible for welcoming families and visitors to the center, providing support with day-to-day clerical tasks, and maintaining the security of the ...

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How much do adminstrative associate jobs pay per hour?

As of Jun 5, 2026, the average hourly pay for adminstrative associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

What are some common challenges Administrative Associates face when managing multiple priorities, and how are these typically addressed?

Administrative Associates often juggle various responsibilities such as scheduling, document management, and supporting team projects. A common challenge is balancing competing deadlines and requests from different departments or supervisors. To address this, effective time management, clear communication, and prioritization skills are essential. Many organizations provide tools and training to help Administrative Associates stay organized and manage workloads efficiently. Collaboration with team members and regular check-ins with supervisors also help ensure tasks are completed accurately and on time.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or relevant experience. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help individuals excel in this role. These skills are essential for efficiently managing daily operations, supporting team productivity, and ensuring smooth workflow in a business environment.

What are Administrative Associates?

Administrative Associates are professionals who provide vital support to organizations by handling a variety of clerical and administrative tasks. Their responsibilities often include managing schedules, coordinating meetings, preparing documents, maintaining records, and assisting with office operations. They play a key role in ensuring that daily business functions run smoothly and efficiently. Administrative Associates typically have strong organizational, communication, and multitasking skills, and they may work in a variety of industries or departments within an organization.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often in healthcare, education, or corporateOffice environments, supporting daily administrative tasks
Job ResponsibilitiesHandling complex scheduling, data entry, and coordinating projectsAnswering phones, filing, and basic administrative support
Common UsageUsed in organizations requiring more specialized or coordinated administrative supportMore general support roles in various offices

While both roles support administrative functions, an Administrative Associate typically handles more complex tasks and may require additional training or certifications. An Administrative Assistant provides essential support with routine tasks. The choice depends on the level of responsibility and specialization needed.

What cities are hiring for Adminstrative Associate jobs? Cities with the most Adminstrative Associate job openings:
What are the most commonly searched types of Adminstrative jobs? The most popular types of Adminstrative jobs are:
What states have the most Adminstrative Associate jobs? States with the most job openings for Adminstrative Associate jobs include:
Adminstrative Associate jobs near you
Administrative Associate

Administrative Associate

Commonwealth of Massachusetts

Charlestown, MA

$46K/yr

Full-time

Retirement

Posted 23 days ago

Job description

POSITION POSTING: Massachusetts Teachers' Retirement System
FUNCTIONAL TITLE: Administrative Associate - Contact Center
LOCATION: 500 Rutherford Ave., Charlestown, MA 02129-1628
STARTING SALARY: $46,800
DATE OF POSTING: Friday, May 13, 2026

The Massachusetts Teachers' Retirement System (MTRS) is the pension plan for the Commonwealth's public-school educators. The plan provides retirement, disability and survivor benefits to more than 71,000 recipients and maintains and services retirement accounts for over 102,000 active members.

Our mission is to ensure that members of the MTRS achieve and maintain a successful and secure retirement through responsible benefits administration, financial integrity and the provision of outstanding services.

GENERAL STATEMENT OF DUTIES:
Working under the general supervision of the Director and Assistant Director of Contact Center Services, the Administrative Associate will be responsible for performing a wide variety of operational support for the Contact Center and the agency.

Essential Duties and Responsibilities:

Log and track all files for scanning through the Tab Fusion file management system.
 Perform document preparation, scanning, indexing and validation on all agency documents as required.
 Accurately process all documents to the correct queue using the Kofax scanning system and generate reports as needed.
 Process certain member-submitted account maintenance forms in a timely and accurate manner, and pursuant to established workflows (e.g., beneficiary designation forms).
 Communicate professionally, both verbally and in writing, with members of the MTRS.
 Perform member reception duties, including answering and accurately directing incoming phone calls; greeting visitors in a friendly, courteous and professional manner; reviewing forms submitted in person for completeness; notifying staff members of appointment arrivals and package deliveries in a timely and courteous manner; and maintaining cleanliness of the reception area.
 Open, sort, date-stamp and accurately distribute all incoming mail; date-stamp and log all incoming checks in our Oracle database.
 Process all outgoing mail using Pitney Bowes mailing machine.
 Provide friendly, efficient and professional office support services.
 Work independently, as well as participate in decisions affecting the workflow and performance of the team.
 Fully participate in all group meetings, training programs and all unit and agency projects as needed.
Perform other duties as assigned by the Director and Assistant Director of Contact Center Services.

Required Education and Experience
High school diploma or equivalent, with associate's degree preferred.

 Necessary Knowledge, Skills and Abilities:

• Enthusiasm, a positive attitude, and the ability to maintain harmonious relationships with the membership, employers, members of the public and MTRS staff.
• Commitment to our mission and competent, compassionate and quality service always.
• Ability to communicate effectively and professionally with members and the public.
• Excellent written and verbal communication skills.
• Detail oriented with strong organizational abilities.
• General knowledge of services provided by the agency and reasonable knowledge of basic functions of the agency to better assist callers and walk-ins concerning direct deposit, tax withholding, downloadable forms and address change procedures.
• Ability to understand retirement laws and regulations.
• Ability to follow instructions and function both independently and as a member of a team.
• Must be flexible and able to handle a multitude of tasks.
• Proficiency with Microsoft Office, particularly with Word and Excel.
• Ability to work in the Charlestown office full time.
• Report to work at scheduled start time demonstrating punctuality and reliability.

EXPECTED HOURS OF WORK:
Hours of work are Monday through Friday, 9 AM to 5 PM (30-minute lunch), or 8:45 AM to 5 PM (45-minute lunch). While some MTRS positions allow hybrid telework arrangements based on operational need this specific position is not eligible for telework.

APPLICATION PROCESS:

Interested applicants must apply online through MassCareers at: https://massanf.taleo.net/careersection/ex/jobsearch.ftl?ftlcompclass=LoginComponent

Applicants are required to submit a cover letter and résumé to Robert Fabino, Chief Human Resources and Legal/Legislative Affairs Officer, within the MassCareers portal. The cover letter must address why the applicant’s background and training would make him or her a good fit for the position of Administrative Associate with the MTRS. (See MTRS website for background at www.mass.gov/mtrs) Applicants who do not submit a cover letter will not be considered. Selected applicants will be invited to take a skills assessment designed to evaluate their basic writing, math, and computer skills.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

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