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Administrative Fire Department Jobs (NOW HIRING)

Town of Windsor CT

Fire Department Administrator

Windsor, CT · On-site

$75K - $83K/yr

... the administrative ability to manage the purchasing and data systems of the fire department, we ... invite you to apply. We are looking for a motivated, team-oriented partner who takes pride in high ...

Town of Windsor CT

Fire Department Administrator

Windsor, CT · On-site

$75K - $83K/yr

... the administrative ability to manage the purchasing and data systems of the fire department, we ... invite you to apply. We are looking for a motivated, team-oriented partner who takes pride in high ...

City of Ontario

Administrative Intern - Fire

Ontario, CA · On-site

$21.18 - $26.45/hr

The Ontario Fire Department is currently seeking an Administrative Intern in the Emergency Management Division and will support the department's emergency management programs including the Community ...

City of Ontario

Administrative Intern - Fire

Ontario, CA

$32K - $38K/yr

The Ontario Fire Department is currently seeking an Administrative Intern in the Emergency Management Division and will support the department's emergency management programs including the Community ...

City of Ontario, CA

Administrative Intern - Fire

Ontario, CA · On-site

$21.18 - $26.45/hr

The Ontario Fire Department is currently seeking an Administrative Intern in the Emergency Management Division and will support the department's emergency management programs including the Community ...

City of Rocklin, CA

Fire Chief

Rocklin, CA · On-site

$188K - $256K/yr

The FY 26/27 General Fund budget for the Rocklin Fire Department is $17.2 million. THE POSITION Under administrative direction from the City Manager, the Fire Chief plans, directs, manages, and ...

City of Hollister, CA

Fire Chief

Hollister, CA · On-site

$182K - $221K/yr

DEFINITION Under the administrative direction of the City Council plans, manages, oversees and directs the operations and services of the Fire Department which may include training/hazmat disaster ...

City of Hollister

Fire Chief

Hollister, CA

$182K - $221K/yr

DEFINITION Under the administrative direction of the City Council plans, manages, oversees and directs the operations and services of the Fire Department which may include training/hazmat disaster ...

City of Rocklin (CA)

Fire Chief

Rocklin, CA · On-site

$188K - $256K/yr

The FY 26/27 General Fund budget for the Rocklin Fire Department is $17.2 million THE POSITION Under administrative direction from the City Manager, the Fire Chief plans, directs, manages, and ...

Sarasota County Government

Fire Chief

Arbutus, MD · On-site

... Administrative Code, the Florida Fire Prevention Code. Oversees ISO Public Protection Classification. Fiscal Stewardship Exercises purchasing/budgetary control for all Fire Department operations ...

City of Chico, CA

Deputy Chief - Fire

Chico, CA · On-site

$196K/yr

To assist the Fire Chief to direct, plan, supervise, and coordinate the operational, administrative, training and personnel activities of a Fire Department Division; perform the role of Battalion ...

City of Chico

Deputy Chief - Fire

Chico, CA

$196K/yr

To assist the Fire Chief to direct, plan, supervise, and coordinate the operational, administrative, training and personnel activities of a Fire Department Division; perform the role of Battalion ...

City of Onalaska

Fire Chief

Onalaska, WI · On-site

$114K - $149K/yr

This position holds the highest-level management position within the Fire Department and is ... other administrative tasks. Participates on the City of Onalaska Plan Review Team to assure ...

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How much do administrative fire department jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for administrative fire department in the United States is $20.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.

What is an administrative fire department professional?

Administrative Fire Department jobs refer to non-firefighting roles within a fire department that focus on supporting operational firefighters and managing the department's overall efficiency. These positions include roles such as administrative assistants, human resources specialists, finance officers, and records managers. Their duties typically involve handling paperwork, budgeting, payroll, scheduling, public communications, and ensuring compliance with regulations. Administrative staff are essential for the smooth operation of the fire department, enabling firefighters to focus on emergency response and public safety. Overall, administrative roles provide vital behind-the-scenes support that keeps fire departments running efficiently.

What is the difference between Administrative Fire Department vs Fire Inspector?

AspectAdministrative Fire DepartmentFire Inspector
CredentialsFire science degree, certifications in fire administrationFire science degree, fire inspection certifications
Work EnvironmentOffice-based, administrative tasks, policy developmentOn-site inspections, building assessments, code enforcement
Employer & Industry UsageFire departments, municipal agenciesMunicipalities, private inspection firms

While both roles are vital in fire safety, the Administrative Fire Department focuses on managing fire department operations and policies, whereas the Fire Inspector conducts on-site inspections to enforce fire codes. The roles often overlap in credentials and industry but differ in daily tasks and work environment.

What are the key skills and qualifications needed to thrive as an administrative fire department professional?

To thrive in an administrative role within a Fire Department, you need a solid background in office administration, record-keeping, and an understanding of fire service operations, often supported by a degree in public administration or a related field. Familiarity with fire department management software, scheduling systems, and proficiency in Microsoft Office Suite are essential. Strong organizational skills, attention to detail, and effective communication set candidates apart in this position. These skills ensure smooth departmental operations, accurate documentation, and effective coordination among personnel, which are critical for emergency preparedness and public safety.

What are the typical responsibilities of an administrative fire department professional?

Administrative professionals in a fire department typically handle a variety of tasks, including managing records, coordinating schedules, processing payroll, assisting with budgeting, and ensuring compliance with department policies. They also often serve as a communication link between fire personnel and city officials, organize department meetings, and help prepare reports for internal and public use. This role requires strong organizational skills and the ability to adapt to fast-paced, sometimes high-pressure situations, especially during emergency response coordination.
More about Administrative Fire Department jobs
What cities are hiring for Administrative Fire Department jobs? Cities with the most Administrative Fire Department job openings:
What states have the most Administrative Fire Department jobs? States with the most job openings for Administrative Fire Department jobs include:
What job categories do people searching Administrative Fire Department jobs look for? The top searched job categories for Administrative Fire Department jobs are:
Administrative Fire Department jobs near you
Infographic showing various Administrative Fire Department job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $43,075 per year, or $20.7 per hour.

Fire Department Administrator

Town of Windsor CT

Windsor, CT

$75K - $83K/yr

Other

Medical, Dental, Life, Retirement, PTO

Posted 19 days ago

Job description

The Town of Windsor, CT is seeking a collaborative and experienced professional to join our management staff as the Fire Department Administrator of the Volunteer Fire Department. This full-time position is a fantastic opportunity for someone who is passionate about emergency services, specifically the fire service. If you are someone who enjoys working with a wide variety of volunteer firefighters, seeing tangible results from your work and the administrative ability to manage the purchasing and data systems of the fire department, we invite you to apply. We are looking for a motivated, team-oriented partner who takes pride in high-quality outcomes and cares about community service. We cannot wait to meet you!

The Position:

As a Fire Department Administrator,

This position reports to the Town Manager and works in partnership to assist the Volunteer Fire Chief and staff from the Fire Department and the Fire Marshals office.

Key responsibilities include:

  • Managing the data needs of the fire department, including NERIS reports, firefighter attendance, annual physicals, inventories, etc.
  • Purchasing the needs of the fire department on a weekly, monthly and yearly basis
  • Preparing RFPs, conducting pre-bid meetings, and evaluating vendor proposals
  • Assisting with capital planning and identifying facility/equipment needs and future improvement projects
  • Preparing the annual budget and monitoring expenditures during the year. With the Fire Chief, attends budget workshops and presents as required. Assists Chief in budget decisions during the year
  • Working with the Fire Chief and their staff; including attending staff meetings, creating ad hoc reports as requested, recommending solutions as needed
  • Managing the maintenance of five firehouses with the assistance of the towns Building Maintenance staff
  • Supporting the Fire Department, as needed, during large incidents
  • Liaison with EMS management on their building needs for the Fire/EMS headquarters
  • Participating on the Towns Extended Leadership Team (ELT)

Our Ideal Candidate Will:

  • Be team-oriented with strong organizational and problem-solving skills
  • Communicate clearly and professionally with a wide variety of stakeholders
  • Be knowledgeable about emergency services
  • Work collaboratively with volunteers and internal departments
  • Stay on top of evolving technologies related to report writing, inventory management and the fire service
  • Be knowledgeable and skilled in the use of MS Office applications (Excel, Word, Outlook), and the Internet

Minimum Qualifications:

Education and Experience:

  • Bachelors degree in management or Public Administration OR
  • Associates degree in a related field and five (5) years of relevant experience; OR
  • Any equivalent combination of education and experience.

Special Requirements:

  • Valid drivers license or ability to obtain one. A Q endorsement or CDL license is preferred.
  • Successful completion of the Towns background and drug screening (including screening for marijuana).

Salary and Benefits:

The expected hiring range for this position is $75,000 to $83,000, with starting salary depending on qualifications. Town employees enjoy a comprehensive benefits package including:

  • Medical, dental, and life insurance
  • Defined contribution retirement plan
  • Short- and long-term disability insurance
  • Tuition reimbursement
  • Paid holidays, vacation, and sick leave
  • Opportunities for professional development

To Apply:

Complete an on-line application at https://www.windsorct.gov/718/Career-Opportunities and attach a resume and cover letter by August 3, 2026 at 5:00 p.m. The Town of Windsor is an Equal Opportunity Employer and values diversity at all levels of the workforce. EOE/AA.

Apply