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Administrative Fire Department Jobs (NOW HIRING)

City of Baytown

Administrative Assistant - Fire

Baytown, TX ยท On-site

$19.78 - $24.73/hr

Administrative Assistant - Fire Print ( Apply ๏ปฟ Administrative Assistant - Fire Salary $19.78 ... Questions Job Summary Be an essential part of the Baytown Fire Department team by providing the ...

City of Baytown

Administrative Assistant - Fire

Baytown, TX ยท On-site

$19.78 - $24.73/hr

Job Summary Be an essential part of the Baytown Fire Department team by providing the organization, communication, and administrative support that keeps our mission moving forward. This position is ...

City of Billings, MT

Fire Chief

Billings, MT ยท On-site

Under general administrative direction, to plan, direct, manage, and oversee the activities and operations of the Fire Department including fire prevention, fire suppression, and the communications ...

City of Billings

$138K - $184K/yr

Under general administrative direction, to plan, direct, manage, and oversee the activities and operations of the Fire Department including fire prevention, fire suppression, and the communications ...

City of Hollister

Fire Chief

Hollister, CA ยท On-site

$182K - $221K/yr

DEFINITION Under the administrative direction of the City Council plans, manages, oversees and directs the operations and services of the Fire Department which may include training/hazmat disaster ...

City of Hollister, CA

Fire Chief

Hollister, CA ยท On-site

$182K - $221K/yr

DEFINITION Under the administrative direction of the City Council plans, manages, oversees and directs the operations and services of the Fire Department which may include training/hazmat disaster ...

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Administrative Fire Department information

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How much do administrative fire department jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for administrative fire department in the United States is $20.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.

What is an administrative fire department professional?

Administrative Fire Department jobs refer to non-firefighting roles within a fire department that focus on supporting operational firefighters and managing the department's overall efficiency. These positions include roles such as administrative assistants, human resources specialists, finance officers, and records managers. Their duties typically involve handling paperwork, budgeting, payroll, scheduling, public communications, and ensuring compliance with regulations. Administrative staff are essential for the smooth operation of the fire department, enabling firefighters to focus on emergency response and public safety. Overall, administrative roles provide vital behind-the-scenes support that keeps fire departments running efficiently.

What are the typical responsibilities of an administrative fire department professional?

Administrative professionals in a fire department typically handle a variety of tasks, including managing records, coordinating schedules, processing payroll, assisting with budgeting, and ensuring compliance with department policies. They also often serve as a communication link between fire personnel and city officials, organize department meetings, and help prepare reports for internal and public use. This role requires strong organizational skills and the ability to adapt to fast-paced, sometimes high-pressure situations, especially during emergency response coordination.

What are the key skills and qualifications needed to thrive as an administrative fire department professional?

To thrive in an administrative role within a Fire Department, you need a solid background in office administration, record-keeping, and an understanding of fire service operations, often supported by a degree in public administration or a related field. Familiarity with fire department management software, scheduling systems, and proficiency in Microsoft Office Suite are essential. Strong organizational skills, attention to detail, and effective communication set candidates apart in this position. These skills ensure smooth departmental operations, accurate documentation, and effective coordination among personnel, which are critical for emergency preparedness and public safety.

What is the difference between Administrative Fire Department vs Fire Inspector?

AspectAdministrative Fire DepartmentFire Inspector
CredentialsFire science degree, certifications in fire administrationFire science degree, fire inspection certifications
Work EnvironmentOffice-based, administrative tasks, policy developmentOn-site inspections, building assessments, code enforcement
Employer & Industry UsageFire departments, municipal agenciesMunicipalities, private inspection firms

While both roles are vital in fire safety, the Administrative Fire Department focuses on managing fire department operations and policies, whereas the Fire Inspector conducts on-site inspections to enforce fire codes. The roles often overlap in credentials and industry but differ in daily tasks and work environment.

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What states have the most Administrative Fire Department jobs?

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Administrative Fire Department jobs near you
Infographic showing various Administrative Fire Department job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $43,075 per year, or $20.7 per hour.

Administrative Assistant III (Fire Department)

City of Salina, KS

Salina, KS โ€ข On-site

$39K - $41K/yr

Full-time

PTO

Posted 27 days ago

Job description

ADMINISTRATIVE ASSISTANT III
City of Salina, Kansas
Fire Department
The Administrative Assistant III in the Salina Fire Department plays an important role in supporting the people, projects, & daily operations that help keep the department organized, responsive, & prepared to serve the community. This position offers a strong foundation for learning new skills, expanding responsibilities, & building a stable, meaningful career with the City of Salina's Fire Department. For individuals seeking stable, purposeful employment with the City of Salina, this opportunity combines public service, leadership support, & community impact in a positive & rewarding workplace.
Career Advancement: Business Manager
On-the-Job Training: Fire Department staff provide practical on-the-job guidance to help this position learn the department's administrative functions, business operations, customer service practices, budget processes, & information coordination responsibilities. The position supports long-term career development. Training & daily collaboration help strengthen organizational, communication, fiscal, & leadership skills that can support continued growth within public service.
Duties:
โ€ข Works independently from & collaboratively with department personnel including Chiefs of Staff.
โ€ข Responsible for & knowledgeable about the planning, execution & evaluation of several projects, as well as clerical & organizational details of the office.
โ€ข Coordinates work schedule for & supervises office staff; maintains files & systems, & initiates & establishes improvement in methods & procedures; assists in meeting, travel, & special event preparation.
โ€ข Manages the purchasing process for capital items, prepares documents, & writes bid award recommendations; maintains departmental funds.
โ€ข Works with confidential information regarding personnel, operations & actions within the office.
โ€ข Manages databases; prepares reports as required; screens phone calls; furnishes information as requested; handles correspondence & coordinates mailings & other written materials.
โ€ข Supervises assigned administrative staff.
Education:
โ€ข High school diploma or G.E.D. with coursework in business.
โ€ข College degree in business management, economics or related field preferred.
Experience:
โ€ข Four (4) years of progressively responsible administrative support work.
โ€ข Two (2) years of supervisory experience is desirable.
Work Type:
โ€ข Light, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, and/or a negligible amount of force constantly to move objects.
โ€ข Sits about 75 percent of the time.
โ€ข Works inside in an office setting.
Equipment:
โ€ข Calculator, computer, copy machine, fax machine, folding machine, printer, postage meter, scanner, telephone, & 2-way radio.
Hours:
โ€ข Monday - Friday.
โ€ข 8:00 a.m. to 5:00 p.m.
Starting Pay DOQ EOE:
โ€ข $19.18-20.14/hr.
โ€ข $39,894-41,891/yr.
โ€ข Additional $1.50/hour paid for hours worked after 6:00 p.m. & before 6:00 a.m.
Paid Time Off:
โ€ข 48 hours of vacation available upon hire; additional 48 hours earned during the year (96 hours in first year).
โ€ข 96 hours of sick leave during first year.
Application Deadline:
โ€ข Until filled.
โ€ข To be considered, fully complete applications are required.
Equal Opportunity Employer/Drug-Free Workplace: We consider applicants for all jobs without regard to race, sex, sexual orientation, gender identity, religion, age, color, national origin, ancestry, disability, or familial status. Applicants requiring reasonable accommodations to the application and/or interview process should notify a representative of the Human Resources Department at 785-309-5710.
ADA Notice: For needed accommodations, please call 785-309-5745 Office or 785-309-5747 TDD Number between the hours of 8:00 a.m. & 5:00 p.m. Every effort will be made to accommodate known disabilities. For material or speech access, please call at least 5 working days prior to the event.
TH 08/20/2026
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