Administrative Fire Department Jobs (NOW HIRING)

JOB SUMMARY Under regular directionof the Office Manager of Fire Servicesand in compliance with standard operating procedures and policies,performs a varietyofdiverse, complex, andconfidential administrative dutiesin ordertoensure effective and efficient division operations. ESSENTIAL JOB FUNCTIONS Provides administrative assistance to Assistant Chiefs and general fire staff; Performs receptionist duties, including welcoming visitors, providing direction and guidance to the public regarding City policy and/or departmental information to resolve issues or questions; Creates, composes, and edits complex spreadsheets; Performs data analysis and generates reports; Composes, prepares, types, copies, distributes, files, processes, mails, and/or transmits various forms, records, reports, notices, memos, correspondence, and other documents; Verify and submit invoices for payment toaccounts payable; Provide procurement support by receiving and processing supply requests, purchase orders and requisitions; Assists with the management of fire department records, including filing and maintain departmental files; inputs data, checks data for accuracy and completeness; AssistsAssistant Chief of Trainingin scheduling andcoordinating new hireorientationand pre-employmentfunctions at Fire Department; Assists with the schedulingand coordinationof fire inspections; Plans and coordinates departmental events,i.e.Fire Safety Prevention events, community outreach,etc. Serves as back-up toOffice Manager; and Performs other duties as assigned. MINIMUM REQUIREMENTS High School Diploma or equivalent. Threeyears administrative experience in an office setting, to includegenerating reports and working with spreadsheets and databases. Intermediate to advanced level knowledge in Word,Exceland Adobe Acrobat,required. Prior experience with HIPPA and privacy regulations, preferred. Valid South Carolina Drivers License. Experience in payroll, human resources, budget preparation and accounts payable preferred. KNOWLEDGE,SKILLS AND ABILITIES Ability to develop and maintain cooperative and professional relationships with employee and all levels of management to include representatives from other departments; Ability to appropriately handle confidential information; Use effective judgment in discussion and resolving customer (internal or external) related issues consistent with City and departmental policies and procedures; Ability to use computers and various software programs, to include Word, Excel,Adobe Acrobat,and PowerPoint. Abilityto type 45wpm. Ability to operateabusiness phone system and handle a multi-line phone. Ability to provide quality customer service to City personnel and thegeneral public. Ability to work independently, maintain good organizational skills and beverydetailed oriented. Ability to communicate effectively both orally and in writing. Ability to multi-task in a busy environment. Ability to problem-solve with workable solutions. Ability to work with little supervision. WORK ENVIRONMENT The work istypically performedindoors in an office environment, relatively free from unpleasant environment conditions or hazards. PHYSICAL DEMANDS Frequentlyrequiresfine dexterity,handling, vision, hearing and talking. Frequently requires standing, sitting, walking, and twisting. Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, crouching, stooping, climbing, and balancing. Sedentarystrength demands include exerting up to 10 pounds occasionally. MENTAL DEMANDS Frequently require performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work. Occasionally requires time pressures, frequent change of tasks, and irregular schedule/overtime. AMERICANS WITH DISABILITIES ACT COMPLIANCE The City of Goose Creekis an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation. DISCLAIMER The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The City reserves the right to revise this position description at any time.