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Administrative Associate information

See Indiana salary details

$12

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$29

How much do administrative associate jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for administrative associate in Indiana is $19.31, according to ZipRecruiter salary data. Most workers in this role earn between $16.01 and $19.90 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are the most commonly searched types of Administrative jobs in Indiana?

The most popular types of Administrative jobs in Indiana are:

What cities in Indiana are hiring for Administrative Associate jobs?

Cities in Indiana with the most Administrative Associate job openings:

Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,170 per year, or $19.3 per hour.

Senior Administrative Associate

University of Southern Indiana

Evansville, IN

$16.02/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 11 days ago

University Of Southern Indiana rating

7.5

Company rating: 7.5 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

290th of 627 rated colleges and universities

Job description

Senior Administrative Associate

Apply now Job no: 494297
Work type: Office / Clerical Staff
Location: Evansville
Categories: Finance and Administration

Title: Senior Administrative Associate

Division: Finance and Administration

Department: Finance and Administration

FLSA Status: Non-Exempt

Salary Range: Grade 7: $16.02/hour

Position Summary

The Senior Administrative Associate serves as a senior-level partner to the Vice President for Finance and Administration and the Assistant Vice President for Finance and Administration. This position provides advance administrative, operational, and analytical support to division leadership and plays a critical role in ensuring the effective coordination of executive activities, financial operations, and strategic initiatives.
The role requires a high degree of independence, sound judgment, discretion, and confidentiality. The Senior Administrative Associate routinely represents Finance and Administration in coordinating activities across the University and with external stakeholders, supports executive decision-making, and ensures administrative processes align with institutional priorities, policies, and regulatory requirements.

Duties/Responsibilities 

Executive Leadership Support
Provide direct, high level administrative support to the Vice President for Finance and
Administration, with functional guidance from the Assistant Vice President for Finance and
Administration.
Manage complex executive calendars; independently prioritize requests; schedule and
coordinate meetings; prepare agendas; and ensure timely preparation and follow up of
meeting materials.
Draft, edit, and format executive correspondence, reports, presentations, and official
University documents with a high degree of accuracy and professionalism.
Serve as a primary point of contact for the Office of Finance and Administration, exercising
independent judgment in responding to routine inquiries and determining appropriate
escalation when necessary.
Financial and Operational Oversight
Assist with divisional budget planning, monitoring, and analysis, including tracking
expenditures, reviewing transactions, identifying trends or discrepancies, and preparing
routine financial and budget reports for executive leadership.
Coordinate procurement activities, travel arrangements, reimbursements, and contract
documentation in compliance with University policies, state regulations, and established
timelines.
Monitor accounts, encumbrances, and invoices to ensure fiscal accuracy, timely approvals,
and proper documentation.
Strategic Coordination and Compliance
Support divisional strategic initiatives, audits, and special projects by gathering and
analyzing data, preparing materials, coordinating timelines, and tracking deliverables.
Assist with records retention, compliance reporting, and audit preparation in accordance
with University policies and regulatory requirements.
Maintain organized electronic and physical filing systems for sensitive financial, personnel,
and administrative records, ensuring confidentiality and accessibility.
Institutional Liaison and Communication
Act as a liaison between the Division of Finance and Administration and other University
departments, senior leadership, governing bodies, and external partners.
Coordinate divisional communications, announcements, and documentation to ensure
clarity, consistency, accuracy, and timeliness.
Foster positive, professional working relationships with faculty, staff, administrators, and
external stakeholders while representing divisional leadership.
Additional Responsibilities
Maintain divisional organizational charts, contact lists, and key administrative
documentation.
Coordinate or support meetings, events, and engagements involving external agencies,
boards, or committees as assigned.
Perform other duties as assigned in support of the Division of Finance and Administration
and the University's mission.

Required Knowledge and SkillsHigh school diploma or GED required.

Five (5) years of progressively responsible administrative or executive support experience, preferably supporting senior leadership in a complex organizational environment.

Demonstrated proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and other administrative or financial systems.

Strong interpersonal, written, and verbal communication skills, including the ability to prepare, edit, and proofread professional level documents.

Proven ability to exercise independent judgment, prioritize competing demands, and handle highly confidential and sensitive information with discretion.

Willingness to become a Notary Public if not currently licensed.

Preferred Knowledge and Skills

Associate or bachelor's degree in business administration, accounting, finance, or a related field.
Experience supporting vice presidential or cabinet level leadership in higher education or the public sector.
Background in budgeting, accounting, financial reporting, or audit support.
Familiarity with University enterprise, financial, or ERP systems.

Functional Requirements

Ability to remain in a stationary position for extended periods while performing administrative and analytical duties.
Ability to use computers and computer systems (hardware and software) to set up functions, enter data, create documents and spreadsheets, and process information. Ability to retrieve information from written and from computer-generated reports.
Occasional physical access to other workstations, other departments and meeting rooms as required for coordination, events, meetings and training purposes.
Requires sustained concentration, organization, and problem solving skills to manage multiple priorities and deadlines.
Ability to maintain a consistently professional demeanor and effective communication while supporting executive leadership and working under time sensitive or high pressure conditions

Regular Work Hours/Travel Requirements

Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.
Occasional overtime or schedule flexibility may be required to support executive meetings, deadlines, or special projects.
 

About USI          

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

  • Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
  • Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
  • Full tuition fee waiver for employees/75% for spouses and dependent children.
  • Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

 

 
Application Process
 
Click "Apply Now!" near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include:
 
Resume
 

Search Committee Chair:

If you have questions about the open position, please contact Jeffrey Sickman, search committee chair, at jsickman@usi.edu.

Best Consideration Date:

For best consideration, please submit materials by July 28, 2026.

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI typically will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the Associate Director of Human Resources, Constance Hermann, at cjhermann1@usi.edu or (812) 461-5363. Contacting the Associate Director of Human Resources is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Advertised: 21 Jul 2026 Central Daylight Time
Applications close:

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