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Administrative Associate Assistant Jobs (NOW HIRING)

Worcester Polytech

Administrative Associate

Worcester, MA · On-site

$21.25 - $25/hr

Administrative Assistant for (AED) Aerospace Engineering Department (60%) * Serve as a confidential administrative assistant to the AED head, associate department head, and 14 faculty members ...

Planet Honda

Administrative Associate

Tilton, NH · On-site

$17 - $21.25/hr

The Administrative Associate provides essential administrative and operational support to ensure ... Reconcile schedules and assist with basic accounting tasks * Support payroll processing ...

Planet Honda

Administrative Associate

Tilton, NH · On-site

$17 - $21.25/hr

The Administrative Associate provides essential administrative and operational support to ensure ... Reconcile schedules and assist with basic accounting tasks * Support payroll processing ...

Brown Edwards

Administrative Associate

Roanoke, VA · On-site

$20 - $25/hr

An Administrative Associate is responsible to Partners, Directors, and Office Administrators. An ... Arranges for repairs when equipment malfunctions. * Assist with coordinating meetings including ...

University of Arizona

DRC Administrative Associate

Tucson, AZ · On-site

$18.15 - $22.69/hr

... Assistant II) provides administrative support for the department and serves as part of the DRC team ... The Administrative Associate triages emerging situations and makes appropriate referrals, requiring ...

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Administrative Associate Assistant information

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How much do administrative associate assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for administrative associate assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Administrative Associate Assistant vs Administrative Coordinator?

AspectAdministrative Associate AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent; some roles may prefer associate or bachelor's degree
Work EnvironmentOffice settings, supporting administrative tasksOffice settings, often overseeing multiple projects or teams
Employer & Industry UsageCommon in various industries, including healthcare, education, and corporateUsed in corporate, nonprofit, and government sectors for team coordination
Search & Comparison IntentOften searched by those seeking entry-level administrative support rolesCompared for roles involving more coordination and project management

The main difference between an Administrative Associate Assistant and an Administrative Coordinator lies in scope and responsibilities. The Assistant typically handles basic administrative tasks, while the Coordinator manages more complex projects and team coordination. Both roles require similar credentials and are common in office environments across industries.

What does an administrative associate assistant do?

An administrative associate assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may coordinate meetings or communicate with clients to ensure smooth office operations.

What cities are hiring for Administrative Associate Assistant jobs?

Cities with the most Administrative Associate Assistant job openings:

What states have the most Administrative Associate Assistant jobs?

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What are popular job titles related to Administrative Associate Assistant jobs?

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Administrative Associate Assistant jobs near you
Infographic showing various Administrative Associate Assistant job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 68% Full Time, 28% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Associate

Worcester, MA • On-site

Worcester Polytechnic Institute
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about Worcester Polytechnic Instituteexternal

$21.25 - $25/hr

Full-time

Re-posted 11 days ago

Job description

JOB TITLE
Administrative Associate
LOCATION
Worcester
DEPARTMENT NAME
Aerospace Engineering
DIVISION NAME
Worcester Polytechnic Institute - WPI
JOB DESCRIPTION SUMMARY
WPI is seeking a shared Administrative Associate to provide administrative support to the Aerospace Engineering Department 3 days (60%) a week, including support for the department head, faculty, and staff, and additional support to the School of Engineering 2 days (40%) a week.
JOB DESCRIPTION
Administrative Assistant for (AED) Aerospace Engineering Department (60%)
  • Serve as a confidential administrative assistant to the AED head, associate department head, and 14 faculty members.
  • Assist with scheduling and organizing AED meetings and events, including those for departmental committees, search committees, seminars, and student groups. Arrange room reservations, distribute agendas and materials, and manage catering and AV support when necessary.
  • Assist AED faculty with a range of needs related to teaching, project advising, and research, including printing, copying, scanning, and reserving conference rooms.
  • Coordinate logistical and financial planning for AED visiting speakers, faculty candidates, and external collaborators, including travel and lodging arrangements. Manage all related reimbursements, expense reports, transportation expenses, and itinerary approvals in accordance with WPI Travel Policy.
  • Act as the main point of contact of AED for Facilities, IT, and custodial teams regarding department operations. Communicate maintenance priorities, coordinate responses to urgent issues, and handle work orders for repairs, key access, autodials, and safety fixes. Manage requests via SchoolDude until completed, oversee AED building operations, and report safety or compliance issues to Facilities or EHS. Help schedule inspections, keep safety records up to date, coordinate vendor visits for repairs, deliveries, and lab changes, and ensure adherence to WPI's purchasing and safety policies.
  • Coordinate renovation and equipment installation projects for AED by collaborating with Facilities, vendors, and WPI's project managers.
  • Support onboarding for new AED faculty, staff, and student employees. Provide departmental information, facilitate system access, and coordinate workspace setup.
  • Assist in summer and special AED programs delivered by the department or in coordination; manage setup, student participation, and coordination with faculty leads and external partners.
  • Support the AED's marketing and communications functions. Maintain department-wide distribution lists, contact directories, and committee memberships to ensure consistent communication and reporting. Use Drupal to update the department website, create slides, forward information to relevant groups, add event announcements, update directories, and produce flyers and one-page communications. Prepare and distribute announcements, reminders, and updates. Maintain a master event calendar and ensure events are publicized adequately across departmental platforms (digital screens, website, email).

Support the School of Engineering (40%)
  • Administrative support for the school of engineering, including marketing and communications needs such as creating and gathering material, inputting and overseeing social media, websites, and newsletters for the School of Engineering.
  • Work with Marketing and Communications Office and School of Engineering leadership, faculty, and staff to research, develop and post impactful activities and updates to social media, maintain School of Engineering websites, and contribute to newsletter for the School of Engineering
  • Seek and gather information for social media (e.g., Instagram, LinkedIn, Twitter, YouTube, TikTok, etc.), websites, and newsletters promoting and/or highlighting students, faculty and events pertaining to the School of Engineering
  • May be required to attend School events to take photos for social media, website, or newsletters
  • Create and develop posts with gathered information and photos using appropriate computer tools
  • Provide reception and customer service for School of Engineering by greeting students, visitors and faculty; handling routine contacts, answering questions using discretion and sensitivity; and assisting with events and other administrative tasks for the School of Engineering

Requirements:
• Associate's Degree required
• One to Two years of experience in a professional setting
• Proficient in Microsoft Office, Zoom, and various forms of social media
• Knowledge of Workday and Drupal helpful, but not required
• Excellent time management skills, ability to multitask and prioritize work
• Solid attention to detail and problem-solving abilities
• Strong organizational and planning skills
• Ability to collaborate with staff, faculty, and students across multiple departments and divisions within WPI
• Openness to learning new skills and programs
Compensation:
Hourly rate is $21.25 - $25.00 depending on related experience, expertise, and internal equity.
FLSA STATUS
United States of America (Non-Exempt)
WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.

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