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Administrative Assistant Administrator Jobs (NOW HIRING)

Absolut Care of Gasport

Assistant Administrator

Gasport, NY · On-site

$55K - $60K/yr

Assistant Administrator Job Summary: We are a well established skilled nursing home located in the ... As a valued member of our administrative team, you will play a vital role in ensuring the smooth ...

Ohana Pacific Health

Administrative Assistant

Hilo, HI · On-site

$18.25 - $24.75/hr

We are looking for friendly and compassionate Administrative Assistant, who will assist our Assistant Administrator with secretarial support duties. Other duties include: * Monitoring and answering ...

Wellpointe

Assistant Administrator

Fresno, CA

Position Summary The Assistant Administrator serves as a central administrative and care coordination resource supporting resident services across multiple assisted living homes. This role combines ...

Ellicott Center

Assistant Administrator

Buffalo, NY · On-site

$60K - $75K/yr

Assistant Administrator Ellicott Center - Buffalo, NY Ellicott Center is seeking a highly motivated ... Support administrative and operational functions * Perform other duties as assigned Qualifications

St. Patrick's Manor

Assistant Administrator

Framingham, MA · On-site

$85K - $110K/yr

Assistant Administrator - Licensed Nursing Home Administrator Come join us at St. Patrick's Manor ... In cooperation with the CEO/Administrator, participate in selection and review of administrative ...

Phaxis

Administrative Assistant

Manhattan, NY · On-site

$19.75 - $26.75/hr

Administrative Assistant * Admin * Answer, screen and transfer phone calls Act as the liaison between managers, tenants and owners Meet Your Recruiter Lydia Weinberg

Wellpointe

Assistant Administrator

Fresno, CA · On-site

$70K/yr

Position Summary The Assistant Administrator serves as a central administrative and care coordination resource supporting resident services across multiple assisted living homes. This role combines ...

Integrated Resources

ADMINISTRATIVE ASSISTANT

Immaculata, PA · On-site

$17.25 - $23.25/hr

Administrative Assistant Admin Assistant for Sr. Director of Human Resources Supports general business operations by providing various administrative support activities as a generalist or in a ...

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Administrative Assistant Administrator information

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How much do administrative assistant administrator jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for administrative assistant administrator in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an administrative assistant administrator?

Administrative Assistant Administrators are professionals responsible for managing office tasks and supporting the day-to-day operations of an organization. They handle administrative duties such as scheduling appointments, organizing files, preparing reports, and communicating with staff and clients. Their role ensures that the office runs efficiently and that executives or managers receive the necessary support to focus on higher-level responsibilities.

How do administrative assistant administrators typically manage competing priorities and deadlines in a fast-paced office environment?

Administrative Assistant Administrators often juggle multiple tasks, such as scheduling meetings, preparing reports, and handling correspondence, all while responding to urgent requests. To manage these competing priorities, they rely on strong organizational skills, effective time management, and clear communication with team members and supervisors. Utilizing digital tools like calendars, task management software, and email filters also helps them stay on track. Proactively setting expectations and regularly checking in with colleagues ensures that critical deadlines are met without sacrificing quality.

What is the difference between Administrative Assistant Administrator vs Administrative Coordinator?

AspectAdministrative Assistant AdministratorAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certificationsHigh school diploma; some roles may prefer certifications or associate degree
Work EnvironmentOffice settings, supporting managers or departmentsOffice or administrative settings, coordinating projects and schedules
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsUsed across similar sectors, often with a focus on project coordination
Search & Comparison IntentPeople comparing administrative support roles with managerial or executive positionsIndividuals seeking roles involving coordination and project management

The Administrative Assistant Administrator and Administrative Coordinator roles share similarities in supporting office functions. However, the Administrative Assistant Administrator typically focuses on general administrative support, while the Administrative Coordinator often handles project coordination and scheduling. Both roles are vital in office environments across various industries, with the main difference being the scope of responsibilities.

What are the top 3 skills of an administrative assistant administrator?

The top skills for an administrative assistant administrator include strong organizational and time management abilities to handle multiple tasks efficiently, excellent communication skills for interacting with staff and clients, and proficiency in office software such as Microsoft Office or Google Workspace. Attention to detail and problem-solving skills are also essential for managing schedules, documents, and administrative processes.

What cities are hiring for Administrative Assistant Administrator jobs?

Cities with the most Administrative Assistant Administrator job openings:

What states have the most Administrative Assistant Administrator jobs?

States with the most job openings for Administrative Assistant Administrator jobs include:

What are popular job titles related to Administrative Assistant Administrator jobs?

For Administrative Assistant Administrator jobs, the most frequently searched job titles are:

Infographic showing various Administrative Assistant Administrator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Executive Administrative Assistant

Wyomissing, PA • On-site

Eye Consultants of Pennsylvania
Outpatient Health Care • 51 - 200 employees
Learn more about Eye Consultants of Pennsylvaniaexternal

$20 - $23/hr

Full-time

Re-posted 29 days ago

Eye Consultants Of Pennsylvania rating

7.7

Company rating: 7.7 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

An Executive Administrative Assistant provides high-level administrative and clerical support to the Administrator and the Assistant Administrator of the practice. The Executive Administrative Assistant duties can include managing schedules, preparing documents, coordinating travel, and handling communications. They play a vital role in ensuring the efficient operation of an executive's office and supporting their overall productivity.
Essential Functions
Essential Functions
Administrative
· Answer and direct all incoming phone calls for Administration.
· Schedule (including updating calendars) and confirm meetings as requested by Administrator and Assistant Administrator
· Maintain the board room calendars and update meeting notification signs as often as necessary.
· Compose and distribute interoffice memos, e-mails and other correspondence for Administrator and Assistant Administrator.
· Develop for final approval the annual schedule of dates for corporate meetings including but not limited to: ECOP Board, PEESC Board, ECOP EC, Dept Head, OD Board Meetings, LASIK and Marketing Committee Meetings.
· Attend meetings when directed and assist with meeting logistics as required.
· Assist with received patient complaints and provide to Assistant Administrator, or Administrator in their absence.
· Provide daily support as needed in resolving questions, concerns from physicians, vendors and staff.
· Maintain paper and digital files for ECOP, Administrator and Assistant Administrator.
· Update forms as requested by staff.
Credentialing
· Under the direction of the Assistant Administrator, perform credentialing steps needed to add a new doctor to the practice.
· Complete physician, practice, credentialing when required for new and renewal re-credentialing with insurance carriers.
Materials, Marketing and Events
· Verify stock of all marketing materials including but not limited to brochures, business cards, pens, etc as well as printed practice documents.
· Coordinate participation at health fairs, expos, etc. as assigned.
· Assist coordinator with duties associated with the Annual Optometric Education Program (OEP).
· Assist HR Manager with coordination of “morale booster days” at all of the offices. Assist HR Manager with office related “party” activities such as showers, retirement luncheons, etc.
Required Work Experience
3 to 5 years
Experience: Minimum of 5 years' experience (or related duties) as an administrative assistant. High level of working knowledge of Microsoft Office products. Experience with Adobe software preferred. Ability to use calendar managing software.
Education Required: Training in a vocational school, related on the job training and/or an associate’s degree in a relevant field.
Physical Demands and Work Environment
· Organized and has a high level of attention to details
· Proficient Administrative skills
· Problem Solving Skills- Actively looking for assist as needed and being an active listener.
· Communication Skills-Written and Verbal-
o Knowledge of the structure and content of the English language including spelling, grammar.
o Customer/Patient and Inter-Personal Skills-Knowledge of principles and processes for providing excellent patient/customer service and having good inter-personal skills when relating to others.
o Communicating with others to convey information effectively.
Skills:
Attention To Detail, Communication Skills, Customer Service, Data Entry, Hipaa Compliance, Interpersonal Skills, Medical Terminology, Problem-solving, Organizational Skills, Time Management, Calendar Management, Administrative Support, Meeting Coordination, Multitasking Abilities, Prioritization Skills, Document Management, Confidentiality Practices, Report Preparation, Expense Reporting, Travel Arrangements, Team Collaboration

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