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Administrative Assistant Receptionist Jobs in Springfield, IL

Vision Care Associates

Optical Receptionist

Springfield, IL · On-site

$15.50 - $20.50/hr

The Optical Receptionist is the usually the first interaction a patient or guest has with the ... Be observant at all times to offer assist as needed and to prevent potential shoplifting * Perform ...

Catholic Charities

Receptionist

Springfield, IL · On-site

$15.50 - $20.50/hr

Provide clerical, administrative, and data entry support to the Administrative Services Coordinator ... Previous receptionist, administrative, customer service, or social services experience preferred.

Arcadia Care

Receptionist

Lincoln, IL · On-site

$15.25 - $20.25/hr

Receptionist SUMMARY: The incumbent will provide exception customer service by answering inquiries ... Performs general administrative tasks such as word processing and data entry. * Maintains security ...

Scott & Scott Law

Be Seen First

Receptionist in Law Firm

Springfield, IL · On-site

$42K - $45K/yr

Springfield Law Firm looking for receptionist. Duties include answering the phone, processing mail, copying and scanning documents, E-mail communications to staff members and clients. Managing office ...

WellNow Urgent Care

Receptionist

Lincoln, IL · On-site

$18/hr

WellNow Urgent Care takes pride in creating an environment filled with meaningful work and opportunities by investing in our colleagues. We offer competitive salaries and a comprehensive benefits ...

Well Now Urgent Care

Receptionist

Lincoln, IL · On-site

$18/hr

WellNow Urgent Care takes pride in creating an environment filled with meaningful work and opportunities by investing in our colleagues. We offer competitive salaries and a comprehensive benefits ...

WellNow Urgent Care

Receptionist

Lincoln, IL · On-site

$18/hr

WellNow Urgent Care takes pride in creating an environment filled with meaningful work and opportunities by investing in our colleagues. We offer competitive salaries and a comprehensive benefits ...

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All JobsAdministrative Receptionist JobsAdministrative Assistant Receptionist JobsAdministrative Assistant Receptionist Jobs in Springfield, IL

Administrative Assistant Receptionist information

See Springfield, IL salary details

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How much do administrative assistant receptionist jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for administrative assistant receptionist in Springfield, IL is $18.01, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $19.76 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administrative assistant receptionist?

To thrive as an Administrative Assistant Receptionist, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent communication, professionalism, and multitasking abilities are standout soft skills for this position. These competencies ensure smooth office operations, positive interactions with clients and staff, and efficient handling of daily administrative tasks.

What are some common challenges administrative assistant receptionists face when managing multiple tasks simultaneously?

Administrative Assistant Receptionists often juggle a variety of responsibilities such as answering phones, greeting visitors, scheduling appointments, and handling correspondence. One common challenge is prioritizing tasks effectively, especially during busy periods when multiple requests come in at once. Staying organized, using scheduling tools, and maintaining clear communication with team members can help manage these challenges. Developing strong multitasking and time management skills is essential to ensure all duties are handled efficiently and professionally.

What are the top 3 skills of an administrative assistant receptionist?

The top three skills for an administrative assistant receptionist are strong communication skills, organizational ability, and proficiency with office software such as Microsoft Office. These skills enable effective handling of front-desk duties, scheduling, and correspondence, which are essential in this role.

What is an administrative assistant receptionist?

Administrative Assistant Receptionists are professionals who handle front desk responsibilities and provide administrative support within an organization. Their tasks often include greeting visitors, answering phone calls, managing schedules, processing mail, and maintaining office supplies. They play a key role in ensuring smooth communication and efficient daily operations in an office environment. Strong organizational, communication, and multitasking skills are essential for success in this role.

What is the difference between Administrative Assistant Receptionist vs Office Clerk?

AspectAdministrative Assistant ReceptionistOffice Clerk
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma or equivalent
Work EnvironmentFront desk, administrative offices, customer interactionClerical areas, filing, data entry
Employer & Industry UsageBusinesses, healthcare, legal officesVarious industries, including retail, government, corporate
Common Search & ComparisonOften compared for front desk and administrative support rolesCompared for clerical and data entry tasks

The main difference is that Administrative Assistant Receptionists handle front desk duties, customer interactions, and administrative support, while Office Clerks focus more on clerical tasks like filing, data entry, and document management. Both roles require similar credentials but serve different functions within an organization.

What are popular job titles related to Administrative Assistant Receptionist jobs in Springfield, IL? For Administrative Assistant Receptionist jobs in Springfield, IL, the most frequently searched job titles are:
What job categories do people searching Administrative Assistant Receptionist jobs in Springfield, IL look for? The top searched job categories for Administrative Assistant Receptionist jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Administrative Assistant Receptionist jobs? Cities near Springfield, IL with the most Administrative Assistant Receptionist job openings:
Administrative Assistant Receptionist jobs near you
Infographic showing various Administrative Assistant Receptionist job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 28% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,462 per year, or $18 per hour.

Optical Receptionist

Vision Care Associates

Springfield, IL • On-site

$15.50 - $20.50/hr

Other

Posted 8 days ago

Job description

Apply Now
Why You'll Love This Job
The key functional responsibility of the Optical Receptionist is to manage the first impression of the practice for all patients and guests. The Optical Receptionist is the usually the first interaction a patient or guest has with the practice, displaying the brand value and reputation is of highest importance.
The Optical Receptionist is responsible for welcoming all new and existing patients and guests to the optical showroom. This may occur via front desk reception, telephone, email, etc.
The Optical Receptionist will check-in and check-out patients.
Responsibilities
Job Responsibilities:

  • Greet patients in a friendly fashion in person or by phone conversation
  • Direct patients to sign in at the reception counter
  • Coordinate phone inquiries and direct accordingly
  • Gather patient information that is not currently in the EHR (i.e. insurance cards)
  • Communicate with Patient to update about pending orders and/or direct to optician
  • Receive the doctor "handoff" and gather information needed to relay to the optician
  • File VSP patient's daily insurance orders on Eye-finity
  • Record all patient jobs going out to the labs to ensure tracking back up, in the event any materials get lost in process
  • Coordinate outgoing shipments via courier and FedEx, UPS....
  • Breakdown charts daily and distributes forms to appropriate departments
  • Enter all medical service charges in patient's ledger with accurate date and insurance ER coding
  • Accept all types of payments including cash, check, and credit cards
  • Be observant at all times to offer assist as needed and to prevent potential shoplifting
  • Perform other duties as required

Skills & Qualifications
Competencies:
Frequent Interaction with Others
Must demonstrate the ability to manage multiple interruptions on a continual basis, always maintaining friendly interactions with team members, patients and guests of the practice.
Customer Orientation
The Optical Receptionist should be patient focused and displays a desire work within the practice's brand values to deliver exceptional customer service.
Team Player
Exhibits the ability to work well within the team environment, supporting all members of the team in delivering on the patient experience.
Brand Championship
As the first point of contact, the Optical Receptionist must consistently display behaviors that champion the brand value proposition of the practice.
Detail Orientation
Must have the ability to maintain a high level of detail orientation despite frequent interruptions. Accuracy and diligence with regard to patient records, scheduling and file maintenance is required.
Pace of the Environment
Must be able to work at a fast pace.Effectively handling multiple tasks at one time, focusing on patient flow and experience.
Supervision
Under supervision of the Optical Manager. Must be able to complete duties without close supervision.
Confidentiality
Will be exposed to confidential information disclosure of which would be contrary to the best interest of the organization and professional ethics.
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Type: Full Time (Hourly)

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