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Administrative Assistant Receptionist Jobs in Springfield, IL

Group Marketing Services

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Administrative Assistant

Lincoln, IL · On-site

$16 - $17/hr

Insurance Administrative Assistant / Customer Service Representative Group Marketing Services is seeking a detail-oriented individual to join our team. In this role, you'll support agents and clients ...

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Administrative Assistant

Springfield, IL · On-site

$16/hr

If so, we are looking for you to join our team as a Part-Time Administrative Assistant at Poplar Place in Springfield, IL! ESSENTIAL JOB FUNCTIONS: * Providing timely and professional responses to ...

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Administrative Assistant

Springfield, IL

$16 - $20/hr

If so, we are looking for you to join our team as a Part-Time Administrative Assistant at Poplar Place in Springfield, IL! ESSENTIAL JOB FUNCTIONS: * Providing timely and professional responses to ...

WESTCARE INC

Administrative Assistant (52063)

Lincoln, IL · On-site

$15.87 - $18.75/hr

Provide administrative/secretarial support to the assistant program director/supervising clinical counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts ...

WESTCARE INC

Administrative Assistant (52063)

Lincoln, IL · On-site

$15.87 - $18.75/hr

Provide administrative/secretarial support to the assistant program director/supervising clinical counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts ...

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Administrative Assistant Receptionist information

See Springfield, IL salary details

$11

$18

$24

How much do administrative assistant receptionist jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for administrative assistant receptionist in Springfield, IL is $18.01, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $19.76 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administrative assistant receptionist?

To thrive as an Administrative Assistant Receptionist, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent communication, professionalism, and multitasking abilities are standout soft skills for this position. These competencies ensure smooth office operations, positive interactions with clients and staff, and efficient handling of daily administrative tasks.

What are some common challenges administrative assistant receptionists face when managing multiple tasks simultaneously?

Administrative Assistant Receptionists often juggle a variety of responsibilities such as answering phones, greeting visitors, scheduling appointments, and handling correspondence. One common challenge is prioritizing tasks effectively, especially during busy periods when multiple requests come in at once. Staying organized, using scheduling tools, and maintaining clear communication with team members can help manage these challenges. Developing strong multitasking and time management skills is essential to ensure all duties are handled efficiently and professionally.

What are the top 3 skills of an administrative assistant receptionist?

The top three skills for an administrative assistant receptionist are strong communication skills, organizational ability, and proficiency with office software such as Microsoft Office. These skills enable effective handling of front-desk duties, scheduling, and correspondence, which are essential in this role.

What is an administrative assistant receptionist?

Administrative Assistant Receptionists are professionals who handle front desk responsibilities and provide administrative support within an organization. Their tasks often include greeting visitors, answering phone calls, managing schedules, processing mail, and maintaining office supplies. They play a key role in ensuring smooth communication and efficient daily operations in an office environment. Strong organizational, communication, and multitasking skills are essential for success in this role.

What is the difference between Administrative Assistant Receptionist vs Office Clerk?

AspectAdministrative Assistant ReceptionistOffice Clerk
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma or equivalent
Work EnvironmentFront desk, administrative offices, customer interactionClerical areas, filing, data entry
Employer & Industry UsageBusinesses, healthcare, legal officesVarious industries, including retail, government, corporate
Common Search & ComparisonOften compared for front desk and administrative support rolesCompared for clerical and data entry tasks

The main difference is that Administrative Assistant Receptionists handle front desk duties, customer interactions, and administrative support, while Office Clerks focus more on clerical tasks like filing, data entry, and document management. Both roles require similar credentials but serve different functions within an organization.

What are popular job titles related to Administrative Assistant Receptionist jobs in Springfield, IL? For Administrative Assistant Receptionist jobs in Springfield, IL, the most frequently searched job titles are:
What job categories do people searching Administrative Assistant Receptionist jobs in Springfield, IL look for? The top searched job categories for Administrative Assistant Receptionist jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Administrative Assistant Receptionist jobs? Cities near Springfield, IL with the most Administrative Assistant Receptionist job openings:
Administrative Assistant Receptionist jobs near you
Infographic showing various Administrative Assistant Receptionist job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 28% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,462 per year, or $18 per hour.

Administrative Assistant

Illinois House of Representatives

Springfield, IL • On-site

$50K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 15 days ago

Job description

As a senior-level assistant to the Special Assistant and Advisor for the Speaker, the Administrative Assistant will support critical administrative operations for the Office of the Speaker. This role will be responsible for assisting with scheduling, logistics, research, data management, and a variety of other duties as assigned. This role will also be heavily involved in organizing events and activities on behalf of the Office of the Speaker. This individual is expected to assist in executing the day-to-day operations of the Springfield Leadership Office.


Essential Functions:

  • Provide administrative secretarial support to the Special Assistant and Advisor;
  • Maintain and manage the Special Assistant and Advisor’s schedule;
  • Manage a regular list of meeting requests for the Special Assistant and Advisor to be reviewed and approved by the Chief of Staff;
  • Prepare travel documents and manage reimbursements;
  • Prepare briefings for meetings and events as requested;
  • Serve as the main point of contact for the Special Assistant and Advisor;
  • Filter all messages/meeting requests to Special Assistant and Advisor;
  • Handle confidential information;
  • Receive, screen, and route correspondence and telephone calls for the Special Assistant and Advisor;
  • Professionally greeting constituents and visitors;
  • Assist in managing and planning events;
  • Manage and regularly maintain large spreadsheets with highly detailed information;
  • Produce comprehensive data reports as requested;
  • Stay up-to-date and collect information on agency and department programs;
  • Develop and maintain Google Forms as requested, including the committee substitute letter request form.
  • Compile and accurately summarize many reports into one report;
  • Participate in continuous professional development;
  • Other duties as assigned.

Required Qualifications:

  • High school diploma required;
  • Some college or bachelor’s degree preferred;
  • 2 years prior experience in a receptionist or office assistant role;
  • 2 years prior experience with the Illinois General Assembly strongly preferred;
  • Very strong proficiency in Google Suite, Microsoft Word, and Excel; and
  • Excellent verbal and written communication skills.

Compensation and Benefits:

  • $50,000 annual salary;
  • Health, dental, vision, prescription, behavioral health, and life insurance; for details, visit State Insurance Program
  • Participation in State Employees’ Retirement System;
  • Optional participation in health savings account and deferred compensation programs; and
  • Competitive vacation, sick, and personal time.

Work Environment:

  • Work is performed primarily in the Illinois State Capitol Building Complex in Springfield, Illinois, which is open to the public. Security for the complex is provided by the Illinois Secretary of State Police.
  • The working environment can be noisy, and the building can be congested with constituents, lobbyists, tour groups, and demonstrators.
  • The person in this position needs to be able to remain in a stationary position for extended periods of time, as well as to move about inside the capitol building and grounds as necessary.
  • The person in this position may be required to move equipment and boxes weighing over 20 pounds.
  • The person in this position constantly operates a computer and other office productivity machinery.
  • The person in this position frequently communicates with staff, members, lobbyists, and members of the public, and must be able to exchange accurate information in these situations.
  • Leadership Assistants are expected to work session hours. Typical work hours are 8:30 am to 4:30 pm. Hours are subject to change. Occasional weekends may be required.


Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

 

The Office of the Speaker of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race, color, religion, gender, age, military discharge, national origin, ancestry, ethnicity, disability, sexual orientation, marital status, pregnancy, or any other characteristic protected by federal or state laws.