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Administration Associate Jobs in Portland, ME (NOW HIRING)

Intuitive

Endoluminal Territory Associate

Portland, ME · On-site +1

S. ION ® Endoluminal Territory Associate reports to the U.S. ION ® Endoluminal Program Manager ... Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be ...

benchmark

CRMA-Medication Technician

Yarmouth, ME · On-site

$20.50 - $21.75/hr

Documents supervision of self-administration in MAR. * Documents/ notifies RCD of administration of ... Associate Referral Bonus Program * Physical & Mental Health Wellness Programs * 401k Retirement ...

benchmark

CRMA-Medication Technician

Yarmouth, ME

$20.50 - $21.75/hr

Documents supervision of self-administration in MAR. * Documents/ notifies RCD of administration of ... Associate Referral Bonus Program * Physical & Mental Health Wellness Programs * 401k Retirement ...

Intuitive

Clinical Territory Associate

Portland, ME

Primary Function of Position The Clinical Territory Associate (CTA) is a 24+ month developmental ... Export Administration Regulations (15 CFR 743.13(b)), some roles at Intuitive Surgical may be ...

Intuitive

Clinical Territory Associate

Portland, ME · On-site +1

Primary Function of Position The Clinical Territory Associate (CTA) is a 24+ month developmental ... Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Portland, ME

Administration Associate information

See Portland, ME salary details

$13

$20

$31

How much do administration associate jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for administration associate in Portland, ME is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.21 and $21.39 per hour, depending on experience, location, and employer.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.
What are the most commonly searched types of Administration jobs in Portland, ME? The most popular types of Administration jobs in Portland, ME are:
What job categories do people searching Administration Associate jobs in Portland, ME look for? The top searched job categories for Administration Associate jobs in Portland, ME are:
What cities near Portland, ME are hiring for Administration Associate jobs? Cities near Portland, ME with the most Administration Associate job openings:
Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Portland, ME as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 29% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,191 per year, or $20.8 per hour.

ASSOCIATE DIRECTOR OF ATHLETICS & COLLEGE COMMUNICATIONS SUPPORT SPECIALIST

Southern Maine Community College

South Portland, ME • On-site

$58K - $75K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

STARTING SALARY RANGE: $58,041 - $75,695
DEPARTMENT: Athletics
REPORTS TO: Associate Dean of Athletics & Engagement
BENEFITS: 100% employer paid health, dental, and life insurance for employees (spouse/dependent coverage available), vision insurance, employer paid contributions to Maine Public Employees Retirement or TIAA-CREF (in lieu of social security), generous vacation/personal/sick time allowances, 13 paid holidays, professional development, and free tuition within the MCCS for employees, spouse and dependents. SMCC summary of benefits 2025.pdf
DESCRIPTION: The Assistant Director of Athletics will assist the administration of the day-to-day operations of the Athletics Program and support the Marketing and Communications office under the direction of the Associate Dean of Athletics and Engagement to include overseeing the department's sports information and media relations, assisting with managing athletic facilities, and supporting efforts of the colleges Marketing and Communication office with college wide promotional marketing.
This position:
Athletic Media Relations:
  • Coordinate the athletic department record keeping and reporting of team and individual statistics to the YSCC, USCAA and local media outlets.
  • Archive all record keeping and sports specifics statistics for historical use by the college.
  • Coordinate the department's press/media releases.
  • Maintain the athletic department website, social media accounts, streaming of athletic contests, team publications, and video content.
  • Work closely with the College Marketing and Communications staff to ensure proper athletics and college-wide branding/marketing initiatives are being met.

Intercollegiate Day to Day Operations:
  • Serve as a site supervisor during varsity athletic contests per YSCC standard operating procedures.
  • Schedule and train student workers to assist with sport-specific game management duties, and support the management of athletic facilities.
  • Assist with the administration and supervision of department and contract staff.
  • Coordinate with other athletic programs to ensure accuracy in scheduling and promotional initiatives.

Office of Marketing and Communications content creation and marketing support:
  • Assist the Office of Communications & Marketing with College-wide communications, marketing, social media, and storytelling initiatives by gathering, creating, editing, organizing, and delivering photo, video, graphic, social media, livestreaming, and other digital content for use across official College platforms.
  • This work may include event photography and videography, short-form video support, livestreaming support for select College events, basic graphic design, content archiving, and assistance with maintaining a regular posting schedule as assigned.

MINIMUM QUALIFICATIONS:
  • Bachelor's degree in Athletic Administration, Physical Education, Marketing, Communications Recreation or Management
  • Two (2) to four (4) years relevant experience

PREFERRED QUALIFICATIONS:
  • Master's degree in Athletic Administration, Physical Education, Marketing, Communications Recreation or Management

KNOWLEDGE/SKILLS/ABILITIES REQUIRED:
  • Experience with coaching or administering athletic programs at the college level
  • Experience with social media trends within the athletics and communication industry
  • Experience with graphical design programs within industry standards
  • Experience with compiling sports information (statistics)
  • Experience with website hosting and development

WHY WORK AT SMCC:
SMCC offers meaningful work in a mission-driven environment where employees are valued for their expertise, commitment, and care for students. SMCC employees benefit from a collegial workplace, opportunities for professional growth, and the chance to make a direct impact on student's lives and Maine's workforce.
ABOUT SMCC:
SMCC is Maine's largest community college and a member of the Maine Community College System. SMCC is dedicated to providing accessible, affordable, and high-quality education that prepares students for careers, transfer, and lifelong learning.
MISSION, VISION, & STRATEGIC ANCHORS:
SMCC is guided by a student-ready philosophy and a commitment to equity, access, and excellence. Our work is grounded in three strategic anchors:
  • Students - Supporting access, success, completion, and well-being
  • People - Investing in a supportive, inclusive, and engaged workforce
  • Community - Strengthening partnerships and responding to regional workforce and community needs

RECOVERY FRIENDLY WORKPLACE
SMCC is proud to be a Recovery Friendly Workplace. We are committed to fostering an inclusive, supportive environment that values the unique experience and contributions of individuals from all walks of life. At SMCC, we believe in empowering all members of our community to thrive and succeed in both their professional and personal journey
EMPLOYMENT ELIGIBILITY: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Currently, SMCC is unable to sponsor or assume sponsorship of an employment visa.
THINKING ABOUT APPLYING?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
SMCC is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive and non-discriminatory environment for all employees. We provide reasonable accommodation to qualified individuals with disabilities upon request. For more information, please contact 207-741-5568.
APPLICATION PROCESS: Review of applications will begin August 13, 2026 and will continue until the position is filled. Interested applicants should submit a cover letter, resume and a list of three professional references.
DESCRIPTION: The Assistant Director of Athletics will assist the administration of the day-to-day operations of the Athletics Program and support the Marketing and Communications office under the direction of the Associate Dean of Athletics and Engagement to include overseeing the department's sports information and media relations, assisting with managing athletic facilities, and supporting efforts of the colleges Marketing and Communication office with college wide promotional marketing.
This position:
Athletic Media Relations:
  • Coordinate the athletic department record keeping and reporting of team and individual statistics to the YSCC, USCAA and local media outlets.
  • Archive all record keeping and sports specifics statistics for historical use by the college.
  • Coordinate the department's press/media releases.
  • Maintain the athletic department website, social media accounts, streaming of athletic contests, team publications, and video content.
  • Work closely with the College Marketing and Communications staff to ensure proper athletics and college-wide branding/marketing initiatives are being met.

Intercollegiate Day to Day Operations:
  • Serve as a site supervisor during varsity athletic contests per YSCC standard operating procedures.
  • Schedule and train student workers to assist with sport-specific game management duties, and support the management of athletic facilities.
  • Assist with the administration and supervision of department and contract staff.
  • Coordinate with other athletic programs to ensure accuracy in scheduling and promotional initiatives.

Office of Marketing and Communications content creation and marketing support:
  • Assist the Office of Communications & Marketing with College-wide communications, marketing, social media, and storytelling initiatives by gathering, creating, editing, organizing, and delivering photo, video, graphic, social media, livestreaming, and other digital content for use across official College platforms.
  • This work may include event photography and videography, short-form video support, livestreaming support for select College events, basic graphic design, content archiving, and assistance with maintaining a regular posting schedule as assigned.

MINIMUM QUALIFICATIONS:
  • Bachelor's degree in Athletic Administration, Physical Education, Marketing, Communications Recreation or Management
  • Two (2) to four (4) years relevant experience

PREFERRED QUALIFICATIONS:
  • Master's degree in Athletic Administration, Physical Education, Marketing, Communications Recreation or Management

KNOWLEDGE/SKILLS/ABILITIES REQUIRED:
  • Experience with coaching or administering athletic programs at the college level
  • Experience with social media trends within the athletics and communication industry
  • Experience with graphical design programs within industry standards
  • Experience with compiling sports information (statistics)
  • Experience with website hosting and development

Apply