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Manager Administration Jobs in Portland, ME (NOW HIRING)

University of New England

Leave Manager

Portland, ME · On-site

Leave Manager The Leave Manager oversees the administration of all employee leave programs - including FMLA, Maine FML, Maine Paid Family and Medical Leave (PFML), ADA accommodations, medical and ...

Bowdoin College

Procurement & Risk Manager

Brunswick, ME · On-site

$124K - $140K/yr

This role serves as a key advisor to the Senior Vice President for Finance and Administration ... Coordinate and conduct campus-wide risk management training sessions, guidelines, and procedures ...

BerryDunn

Procurement Manager

Portland, ME · On-site

However, The Procurement Manager provides functional leadership, guidance, and direction to employees across departments who are involved in purchasing, vendor management, contract administration ...

BerryDunn

Procurement Manager

Portland, ME · On-site

$120 - $140/hr

However, The Procurement Manager provides functional leadership, guidance, and direction to employees across departments who are involved in purchasing, vendor management, contract administration ...

BerryDunn

Procurement Manager

Portland, ME

However, The Procurement Manager provides functional leadership, guidance, and direction to employees across departments who are involved in purchasing, vendor management, contract administration ...

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All JobsAdministration JobsManager Administration JobsManager Administration Jobs in Portland, ME

Manager Administration information

See Portland, ME salary details

$31.2K

$82.3K

$140.7K

How much do manager administration jobs pay per year?

As of Aug 29, 2026, the average yearly pay for manager administration in Portland, ME is $82,296.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,300.00 and $100,300.00 per year, depending on experience, location, and employer.

What is an administration manager?

An administration manager is a middle-management officer who oversees the daily operations of a business or organization. As an administration manager, you perform numerous administrative and support duties for staff and management. Depending on the specifics of your job, your responsibilities may include hiring and training new employees, handling yearly budgets or cost-cutting measures, and maintaining the office by ordering supplies and ensuring equipment functions properly.

What are the roles and responsibilities of a Manager Administration?

A Manager Administration is responsible for overseeing the daily operations and administrative functions of an organization or department. Their duties typically include managing office supplies, coordinating facility maintenance, supervising administrative staff, implementing company policies, and ensuring efficient workflow. They also handle budgeting, record-keeping, and may be involved in HR-related tasks such as recruitment and training. The primary goal of a Manager Administration is to support smooth business operations and create a productive work environment.

What are the key skills and qualifications needed to thrive as a Manager Administration?

To thrive as a Manager Administration, you need strong organizational abilities, leadership skills, and a background in business administration or management, often supported by a relevant degree. Familiarity with office management software, budgeting systems, and HR tools is typically expected, and certifications like Certified Manager (CM) can be advantageous. Excellent communication, problem-solving, and decision-making skills help you manage teams and resolve workplace challenges effectively. These competencies ensure efficient operations, cohesive teams, and smooth administrative processes within an organization.

What are some common challenges faced by a Manager Administration and how can they be addressed?

Manager Administration professionals often encounter challenges such as balancing multiple priorities, handling unexpected operational issues, and ensuring effective communication across departments. To address these challenges, it's important to establish clear organizational systems, regularly review processes for efficiency, and foster strong relationships with both staff and leadership. Proactive problem-solving and adaptability are key, along with ongoing professional development to stay current with best practices in office management and administration.

What is the difference between Manager Administration vs Office Manager?

AspectManager AdministrationOffice Manager
Primary RoleOversees administrative functions, manages policies, and supports executive leadershipManages daily office operations, coordinates administrative staff, and ensures smooth office workflow
Required CredentialsBachelor’s degree in Business, Administration, or related field; experience in management rolesHigh school diploma or equivalent; experience in office administration preferred
Work EnvironmentCorporate offices, administrative departmentsOffice settings, administrative support areas
Employer & Industry UsageCommon in large organizations, corporations, government agenciesCommon in small to medium-sized businesses, nonprofits, and corporate offices

While both roles involve administrative tasks, Manager Administration typically has a broader strategic focus and oversees policies and procedures, whereas Office Managers focus on daily office operations and staff coordination. The choice depends on the scope of responsibilities and organizational size.

What does a manager administration do?

A manager of administration oversees organizational support functions such as office management, record keeping, and administrative staff. They coordinate workflows, implement policies, and ensure efficient operations, often using tools like MS Office and project management software. Strong leadership and organizational skills are essential for this role.
More about Manager Administration jobs

What are the most commonly searched types of Administration jobs in Portland, ME?

The most popular types of Administration jobs in Portland, ME are:

What cities near Portland, ME are hiring for Manager Administration jobs?

Cities near Portland, ME with the most Manager Administration job openings:

Manager Administration jobs near you
Infographic showing various Manager Administration job openings in Portland, ME as of August 2026, with employment types broken down into 85% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $82,296 per year, or $39.6 per hour.

Nursing/Administrative- Program Manager

Falmouth, ME

OceanView Management Company Inc.
See more jobs at OceanView Management Company Inc.external

Full-time

Posted 8 days ago

Job description

Description

 GENERAL DESCRIPTION OF RESPONSIBILITIES

"We deliver genuine Warmth, with a foundation of Wisdom, and a commitment to Wellness, resulting in an experience of "Wow." 

This position is responsible for directing and overseeing the daily functional operations and the fiscal wellness of OceanView's Legacy Memory Care, with the overall goal of maintaining the highest level of customer service, resident care and safety standards, and resident and employee satisfaction through collaboration with all departments. 

The Program Manager is responsible for development and implementation of person-centered programing designed around an individual's specific interests providing a high level of resident and family satisfaction.

Areas of responsibility for this position include Financial Oversight, Resident Care, Activities Programming, Human Resources, Staff Development, Marketing, Facilities Management and Administration. This position is a role model to staff and co-leaders, and consistently inspires behaviors that exemplify Company values and ensures that Exceptional Customer Service is provided to all internal and external customers.

Generally, the Program Manager works normal business hours and is expected to consistently meet the schedule coverage expectation of an 8:30-5:00 Monday-Friday schedule. Flexibility in schedule is necessary from time to time in order to meet the needs of the Company, residents and staff when occasional evening, night and weekend work is required.

Duties include and are not limited to:

Maintaining the highest possible standards for nursing practice and quality of care through coordination and collaboration with nursing staff.  Overseeing the development, assessment, evaluation, and implementation of individual resident care plans with participation of individual resident and/or family, while ensuring compliance with national, state and local regulatory requirements

Maximizing Legacy Memory Care's occupancy levels by participating in promotional marketing events, handling walk-ins and prospect appointments, and coordinating the evaluation of new residents with the Director of Assisted Living.

Preparing and analyzing adherence to annual Legacy Memory Care budget. Wisely balancing expenditures with potential for new income and growth; ensuring that departments function within budgetary limitations, and justifies budgetary variances; ensuring care levels are accurate to maximize revenue

Closely monitoring and contributing to the visual appeal and longevity of the physical plant (buildings) and surroundings and by working with all departments to manage facility maintenance. 

Communicating with the Director of Operations and the property owner in a positive, productive manner by providing factual thorough, timely and insightful information; understanding goals and objectives and playing a reliable and trustworthy role in achieving them

Looking at issues from a big picture perspective; to be able to see the larger needs, beyond those of one department or site, and putting the interests of the whole above self-interests

Taking on special projects eagerly as requested by owner and Director of Operations, compiling resources and collaborating with co-workers, in order to overcome challenges and meet objectives

Delegating to supervisors the administrative authority, responsibility and accountability necessary to perform their assigned duties

Overseeing coordination of the staff schedule for all shifts ensuring that each shift is adequately staffed (uses agency staff, if required); assisting direct care staff in prioritizing and managing workloads daily or in the event of staff shortage; providing direct care as required 

Assuring that the staff/department has the necessary tools/supplies in order to accomplish their tasks timely, and with excellence

Providing opportunity for, and encouraging leadership training that includes the administrative and supervisory principals essential to develop skills required for oversight of staff

Developing, implementing and maintaining an effective orientation program to orient new employees and overseeing continued training of staff to company policies and procedures, job position and duties, and regulatory compliance

Facilitating ongoing professional development for staff and self through timely in-service training classes, or attending outside education and training programs or conferences, and assures all state mandated trainings are conducted and completed by staff with accurate records kept

Coaching, counseling, praising staff accordingly along with other necessary performance related feedback such as disciplinary action

Conducting annual performance evaluations of direct reports collaborating with Resident Care Coordinator

Writing articles for the quarterly newsletter

Participating in recruitment of new employees; conducting interviews and facilitating hiring process following Human Resources protocol 

Covering charge/supervisorial positions as needed to ensure safe staffing levels

Other duties as assigned by supervisor or property owner 

Requirements

EXPERIENCE

Minimum of two years of experience in geriatrics dementia care and two years of management experience. Demonstrated knowledge of regulatory requirements of governing assisted living facilities. Excellent verbal and written communication skills are required as well as demonstrated exceptional organizational skills and the ability to manage multiple projects. Experience exercising good judgment in a variety of challenging circumstances is also required. 


EDUCATION

RN, or Bachelor of Science Degree, Bachelor of Arts Degree or Master's Degree in health-related field is required. 


CERTIFICATIONS AND LICENSES

Current Maine nursing license if an RN, or current CRMA certification required. Current CPR certification or willingness to become certified within one month of hire. Valid Maine driver's license.


PHYSICAL DEMANDS (in a usual workday) 90-95% of the time

Sit Total hours/day 6.0 Hours at one time 2.0

Stand Total hours/day 1.0 Hours at one time  .10

Walk Total hours/day 1.0 Hours at one time .10

NOTE: This position covers charge positions approximately 5-10% of the time and performs as the Program Manager 90-95% of the time.

Approximate percentages of time tasks are performed in carrying out the essential functions of this position:

5% of time bending/stooping

5%  of time squatting

1%  of time crawling

1%  of time climbing

2% of time reaching above shoulder level

5%  of time kneeling

75% of time hand/fingers used for repetitive motion

25% of time feet used for repetitive movements

5% of time hands/fingers used for fine manipulation

10% of time hands/fingers used for simple grasping

5%  of time hands/fingers used for pushing/pulling

10% of time hands/fingers used for firm grasping

50% of time head/neck in rotational movements

75% of time head/neck in static position

20%  of time head/neck in extension movements

2%  of time head/neck in flexing movements

Pounds employee is required to carry 20 lbs.

Usual distance carried 5 ft.

Pounds employee is required to lift 45 lbs.


PHYSICAL DEMANDS (in a usual workday) 5 to 10% of the time 

Sit Total hours/day 2.0 Hours at one time .5

Stand Total hours/day 6.0 Hours at one time  3.0

Walk Total hours/day 3.0 Hours at one time .15

Approximate percentages of time tasks are performed in carrying out the essential functions of this position:

10% of time bending/stooping

10%  of time squatting

5%  of time crawling

5%  of time climbing

5% of time reaching above shoulder level

5%  of time kneeling

25% of time hand/fingers used for repetitive motion

60% of time feet used for repetitive movements

40% of time hands/fingers used for fine manipulation

20% of time hands/fingers used for simple grasping

15%  of time hands/fingers used for pushing/pulling

20% of time hands/fingers used for firm grasping

50% of time head/neck in rotational movements

50% of time head/neck in static position

10%  of time head/neck in extension movements

5%  of time head/neck in flexing movements

Pounds employee is required to carry 25 lbs.

Usual distance carried 5 ft.

Pounds employee is required to lift 45 lbs.


PSYCHOLOGICAL DEMANDS (in a usual workday)

Must possess excellent organizational and time management skills in order to handle multiple and sometimes conflicting tasks. Must be able to work with minimal supervision regarding time management and have the ability to consistently make sound, ethical decisions in emergency situations. Demonstrated ability to make accurate assessments while establishing and maintaining effective working relationships within the organization.


This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with this part of the job. While this job description is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances dictate (such as emergencies, changes in personnel, workload, rush jobs, or technological developments).

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