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Administration Assistant Jobs in Portland, ME (NOW HIRING)

MSAD #6 - Bonny Eagle

Health Services Assistant

Buxton, ME

$16.75 - $21/hr

MSAD 6 is seeking a Health Services Assistant to join its nursing and instructional staff at Bonny ... and treatment administration, with registered nurse direction, education, and consultation ...

ConvenientMD

Medical Assistant (MA) - Urgent Care

Saco, ME · On-site

$18.50 - $23.75/hr

Medication Administration (prescription meds - NH & ME only): Administer medications under the ... Medical Assistant certification with at least one (1) year of experience or two (2) years of ...

ConvenientMD

Medical Assistant (MA) - Urgent Care

Saco, ME · On-site

$18.50 - $23.75/hr

Medication Administration (prescription meds - NH & ME only): Administer medications under the ... Medical Assistant certification with at least one (1) year of experience or two (2) years of ...

ConvenientMD

Medical Assistant (MA) - Urgent Care

Saco, ME · On-site

$18.50 - $23.75/hr

Medication Administration (prescription meds - NH & ME only): Administer medications under the ... Medical Assistant certification with at least one (1) year of experience or two (2) years of ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Portland, ME

Administration Assistant information

See Portland, ME salary details

$12

$21

$32

How much do administration assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for administration assistant in Portland, ME is $21.83, according to ZipRecruiter salary data. Most workers in this role earn between $17.98 and $24.18 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and ensure smooth daily operations within an office environment.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Portland, ME?

The most popular types of Administration jobs in Portland, ME are:

What cities near Portland, ME are hiring for Administration Assistant jobs?

Cities near Portland, ME with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Portland, ME as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,415 per year, or $21.8 per hour.

Per Diem/Substitute School Nurse or Nurse Assistant

Old Orchard Beach High School

Old Orchard Beach, ME • On-site

$175/day

Other

Re-posted 9 days ago

Job description

Substitute School Nurse Or Nurse Assistant

Located a ½ mile from the Atlantic Ocean and 15 minutes from Portland, RSU 23 is a 700 student, three-school district seeking a substitute school nurse or nurse assistant to join our team. Under the direction and supervision of the certificated school nurse, this position will assist the school nurse in meeting the comprehensive health needs of students in the educational environment. Responsibilities include performing basic first aid for sick or injured students, taking temperatures, checking vital signs, assisting with self-management of diabetes, immunization compliance review and data entry, clerical assistance, communication with parents and students as directed by RN's, communication regarding Covid protocols as directed by RN, administering medications (including emergency medications) and documentation of administration, assist with vision and hearing screenings and assist with special projects. The pay rate is $175.00 per day. Candidates are required to possess a current and valid EMT, CNA, MA, RN certification.

CERTIFICATION REQUIREMENTS: High school diploma and equivalent of 2 years of college. Experience working with adolescents and/or school age children Current and valid EMT, CNA, MA, or RN certification Maine Department of Education CHRC (Criminal History Record Check)

QUALIFICATIONS: CPR and first aid training Experience with data entry and/or Excel and Microsoft office Ability to be flexible and change based on needs of school and/or district Experience working with families, youth and/or children from diverse ethnic, socioeconomic and cultural communities Ability to lift object weighing 20 pounds Possess strong communication, organizational and interpersonal skills Demonstrates personal characteristics of punctuality, dependability, and ability to maintain confidentiality. Flexible in learning new concepts, cooperates with others, and adapts to a variety of assignments and conditions.

EQUAL OPPORTUNITY EMPLOYER: RSU 23 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

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