ZipRecruiter

Log In

1

Administration Assistant Jobs in Portland, ME (NOW HIRING)

Spurwink Services

Assistant Controller

Scarborough, ME · On-site

Spurwink is looking for a hard-working Assistant Controller. This position contributes to the ... A minimum of three (3) years of experience in a field related to the administration of finances is ...

Workiva

Spring 2027 Intern - Marketing (MBA)

Auburn, ME · On-site +1

$35/hr

The Product Marketing - MBA Intern will collaborate with the Product Marketing team to define ... You will perform competitive analysis, assist with go-to-market launch strategies, and track ...

previous pagenext page

Showing results 21-40

All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Portland, ME

Administration Assistant information

See Portland, ME salary details

$12

$21

$31

How much do administration assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for administration assistant in Portland, ME is $21.53, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $23.85 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Portland, ME?

The most popular types of Administration jobs in Portland, ME are:

What cities near Portland, ME are hiring for Administration Assistant jobs?

Cities near Portland, ME with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Portland, ME as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,300 per year, or $21.3 per hour.

Medical Assistant (MA) - Urgent Care

ConvenientMD

Portland, ME • On-site

$18.25 - $23.25/hr

Full-time, Part-time, Per diem

Medical, Dental, Vision, Retirement

Re-posted 13 days ago

ConvenientMD rating

5.8

Company rating: 5.8 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

Job description

At ConvenientMD, we're on a mission to make good health more convenient for all - working to improve how patients and providers experience healthcare in New England. To support this belief, we're building a team of dedicated professionals who genuinely care about improving lives, are passionate about work that can make a difference, and are driven to learn from one another.
The Opportunity
As a Medical Assistant, you will play a crucial role in delivering high-quality patient care, assisting healthcare providers, and ensuring smooth clinic operations. This is an exciting opportunity to be part of a dynamic healthcare team dedicated to improving health outcomes and promoting wellness in our community.
If you're ready to take your career to the next level and make a meaningful impact, we invite you to apply for the Medical Assistant role and be a key player in our mission to provide exceptional healthcare services!
Your Impact
  • Patient Interaction: Engage with patients in a welcoming and professional manner, addressing inquiries and providing assistance and information regarding their medical conditions, treatment plans, and medications.
    • Explain prescribed medications, including dosage instructions and potential adverse reactions.
    • Offer guidance on lifestyle modifications, preventive healthcare measures, and follow-up care.
    • Address patient questions and concerns to ensure they have a clear understanding of their health status and treatment options.
  • Clinical Responsibilities: Support clinical operations and patient care.
    • Conduct preliminary evaluations to triage patients and determine the urgency of their medical needs.
    • Perform basic clinical procedures such as taking vital signs, obtaining medical histories, phlebotomy, and assisting with minor medical procedures.
    • Document patient information accurately, maintaining electronic health records (EHRs) in compliance with privacy regulations.
  • Medication Administration (prescription meds - NH & ME only): Administer medications under the supervision and direction of licensed healthcare providers, adhering to state regulations and guidelines for medication administration.
    • Ensure accurate medication preparation and administration techniques.
    • Understand medication dosages, routes of administration, and potential side effects.
  • Collaboration with Clinical Team: Work closely with other members of the clinical team to ensure seamless coordination of patient care.
    • Communicate effectively and efficiently with providers and other healthcare professionals to relay patient information and updates.
    • Collaborate with providers on discharge plans and may help with discharge.
    • Welcome and support the training of new team clinic team members.
Required Availability
  • Must be able to work 12-hour shifts in consecutive and or non-consecutive days:
    • For full-time: Must be able to work three (3) 12-hour shifts a week with at least four (4) shifts a month on a Saturday or Sunday.
    • For part-time: Must be able to work two (2) 12-hour shifts per week with at least two (2) shifts a month on a Saturday or Sunday.
    • For per diem: Must be able to work four (4) 12-hour shifts per month, ideally working one (1) shift each week.
  • Flexibility to work nights, weekends, holidays.
  • If needed, must be able to work at a minimum of three (3) other ConvenientMD locations within a one (1) hour travel distance from your primary clinic.
  • Required to travel for training shifts which may occur outside of your primary clinic within a one (1) hour commute.

Who You Are
  • Education: High school diploma or GED required.
  • Certification or demonstrated prior experience: Medical Assistant certification with at least one (1) year of experience or two (2) years of experience working as a Medical Assistant.
  • Basic Life Support (BLS) certification: American Heart Association or American Red Cross BLS certification. We do not accept CPR, ACLS certifications, or online only classes.
  • Compassionate, authentic, and patient focused: Supports patients through kindness; demonstrating understanding for others and contributing to the creating a community of belonging.
  • Proactive and confident communicator (written and verbal): Foreshadows and elevates concerns as they arise, unafraid of professional directness both with colleagues and patients.
  • Trustworthy: Ability to maintain confidentiality and handle all patient information in accordance with HIPAA regulations.
  • Effective communicator and cross collaborator: Ability to establish and maintain positive relationships with patients, team members, and stakeholders across the organization.
  • Excellent team player: Enjoys collaborating with others and being a part of a strong team dynamic.
  • Technically savvy: Proficient with Microsoft Office Suite or related software, experience with or ability to learn Experity as well as other business systems.
Bonus Qualifications
  • 1-2 years of patient triage experience in an urgent care or emergency department preferred.

#INDSME1
Why You'll Love Working With Us
  • Collaborative team environment that encourages professional growth
  • Urgent care services at no cost to our team members and their families
  • Extensive benefit offerings including health, dental, and vision coverage, company paid short-term disability, and optional pet insurance
  • 401k match after one year of service
  • Access to our primary care (depending on location)
  • Educational Alliance with Purdue University Global and reduced tuition rates for team members and their families
  • Employer rewards and access to discounts offered on services and products such as hotels, travel, entertainment, restaurants, and more

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants rarely meet every single job requirement, and we appreciate that many skills and backgrounds can make people successful in this role. We are committed to creating a strong sense of belonging for all team members, and our process is designed to prevent discrimination against applicants regardless of gender identity, sexual orientation, religion, ethnicity, age, disability status, or any other aspect which makes you unique. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

What ConvenientMD employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply