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Administration Assistant Jobs in Waterville, ME (NOW HIRING)

ConvenientMD

Medical Assistant (MA) - Urgent Care

Augusta, ME · On-site

$17.50 - $22.50/hr

Medication Administration (prescription meds - NH & ME only): Administer medications under the ... Medical Assistant certification with at least one (1) year of experience or two (2) years of ...

ConvenientMD

Medical Assistant (MA) - Urgent Care

Augusta, ME · On-site

$17.50 - $22.50/hr

Medication Administration (prescription meds - NH & ME only): Administer medications under the ... Medical Assistant certification with at least one (1) year of experience or two (2) years of ...

Kennebec Lumber Co

Administrative Assistant- ME

Solon, ME · On-site

$18 - $23/hr

This is a support position responsible for assisting Administration and Operations as well as working with all other departments to provide outstanding service. The Administrative Assistant will ...

Workiva

Spring 2027 Intern - Marketing (MBA)

Augusta, ME · On-site +1

$35/hr

The Product Marketing - MBA Intern will collaborate with the Product Marketing team to define ... You will perform competitive analysis, assist with go-to-market launch strategies, and track ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Waterville, ME

Administration Assistant information

See Waterville, ME salary details

$11

$21

$31

How much do administration assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for administration assistant in Waterville, ME is $21.00, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $23.27 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What cities near Waterville, ME are hiring for Administration Assistant jobs?

Cities near Waterville, ME with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Waterville, ME as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,687 per year, or $21 per hour.

Medical Support Assistant (Advanced)

Veterans Health Administration

Togus, ME • On-site

$53K - $77K/yr

Full-time

This job post has expired today. Applications are no longer accepted.

Veterans Health Administration rating

8.1

Company rating: 8.1 out of 10

Based on 1,006 frontline employees who took The Breakroom Quiz

67th of 898 rated healthcare providers

Job description


QualificationsBasic Requirements:
  • United States Citizenship: Be a citizen of the United States (U.S.)
  • Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C. § 7407(a)
  • Experience: No experience required
  • Education: High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education
  • Licensure/Certification/Registration
  • None Physical Requirements: See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements
  • See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements
  • English Language Proficiency: Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f)
  • Grandfathering Provision: All Medical Support Assistants (MSAs) employed in Veterans Health Administration (VHA) in this occupation on the effective date of this qualification standard (February 20, 2026) are considered to have met all qualification requirements for the title, series, and grade held, which are a part of the basic requirements of the occupation
  • For employees who do not meet all the basic requirements required in this standard, but who met the qualifications applicable to the position at the time they were appointed to it, the following provisions apply:(1) Such employees may be reassigned, promoted, or changed to a lower grade within the occupation.(2) Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed, on a temporary or permanent basis, until they fully meet the basic requirements of the standard.(3) If an employee who was converted to Title 38 hybrid status under this provision leaves the occupation, the employee loses protected status and must meet the full VA qualification standard requirements in effect at the time of reentry to the occupation
  • Grade Determinations: Medical Support Assistant (Advanced) GS-06: Experience: One (1) year of experience equivalent to the next lower grade level in Federal service (GS-05)
  • Experience includes: Clinic experience in a hospital or doctor's office setting to include scheduling a high volume of appointments annually
  • High level customer service skills as evidenced by daily interaction and communication with clinicians, patients, families and coworkers
  • Evidence of work in a clinic setting with multiple inputs (in person, telephone, instant message communications) that need timely and professional resolution
  • Evidence of specific computer scheduling programs or software utilized in a clinic or hospital
  • In addition to six months experience of clerical, office, customer service, or other administrative work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position
  • And Demonstrated Knowledge, Skills, and Abilities (KSA): In addition to the experience above, the candidate must demonstrate all of the following KSAs: Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g
  • medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met
  • Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations
  • Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers
  • This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns
  • Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care
  • Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc
  • Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians
  • Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.The full performance level of this vacancy is GS-06.The full performance level of this vacancy is GS-06
  • The full performance level of this vacancy is GS-06.

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About Veterans Health Administration

Sourced by ZipRecruiter

The Veterans Health Administration (VHA) is the largest integrated health care system in the United States, serving millions of Veterans each year. Located in Phoenix, AZ, and many other parts of the US, the VHA operates under the Department of Veteran Affairs, as suggested by their official website va.gov. The VHA is dedicated to providing the highest level of comprehensive care to its veterans. The organization offers a broad spectrum of medical, surgical, and rehabilitative care, including mental health services, research, and pharmacy benefits.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Phoenix, AZ, US

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