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Administration Associate Jobs in Augusta, ME (NOW HIRING)

Bates College

Commons Associate- On Call

Lewiston, ME

$16.50 - $22/hr

Commons Associate- On Call Apply now Job no: 493080 Work type: Staff Per Diem Location: Lewiston ... administration of its education policies and programs, or in the recruitment of its faculty and ...

Bates College

Commons Associate- On Call

Lewiston, ME · On-site

Commons Associate- On Call Job no: 493080 Work type: Staff Per Diem Location: Lewiston, ME ... administration of its education policies and programs, or in the recruitment of its faculty and ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Augusta, ME

Administration Associate information

See Augusta, ME salary details

$13

$20

$30

How much do administration associate jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for administration associate in Augusta, ME is $20.09, according to ZipRecruiter salary data. Most workers in this role earn between $16.68 and $20.72 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Augusta, ME?

The most popular types of Administration jobs in Augusta, ME are:

What cities near Augusta, ME are hiring for Administration Associate jobs?

Cities near Augusta, ME with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Augusta, ME as of July 2026, with employment types broken down into 72% Full Time, 26% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,796 per year, or $20.1 per hour.

Plan Administration Associate

Augusta, ME • On-site

Maine Public Employees Retirement System
Finance and Insurance • 51 - 200 employees
Learn more about Maine Public Employees Retirement Systemexternal

$25.76 - $35.60/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

New

Job description

Help Maine's public employees make the most of their retirement benefits.

MainePERS is seeking a Plan Administration Associate to support the administration of our Defined Benefit (DB), Deferred Compensation, and Defined Contribution (DC) Programs, including the PLD and MaineSTART Plans.

This is an opportunity for someone who enjoys researching, problem-solving, working with people, and ensuring the details are right. In this role, you'll serve as a resource to members, employers, and staff by answering questions, interpreting plan provisions, determining eligibility, and ensuring retirement plan transactions and documentation are accurate and compliant.

What You'll Do
  • Research and respond to member and employer inquiries regarding plan provisions, participation, eligibility, and distributions.
  • Determine eligibility for plan participation and distributions and process rollovers and other plan transactions.
  • Review and maintain plan documentation to ensure it is accurate, complete, compliant, and properly recorded.
  • Serve as a resource to staff, members, and employers by interpreting plan provisions and providing accurate information.
  • Maintain daily plan administration operations in the absence of the Plan Administrator.
  • Prepare documentation and materials for current and prospective PLD employers.
  • Coordinate employer and member meetings for the Plan Administrator, ensuring information and materials are prepared in advance.
  • Represent MainePERS at benefit fairs, conferences, and other outreach events.
  • Use system software and related tools to complete work accurately, efficiently, and within established timeframes.
What We're Looking For

The ideal candidate is someone who:

  • Enjoys helping people and solving problems.
  • Can research information, interpret policies and plan provisions, and apply them accurately.
  • Has strong attention to detail and takes pride in accurate, timely work.
  • Can manage multiple priorities and follow through on commitments.
  • Communicates clearly and professionally with members, employers, and colleagues.
  • Can work independently while knowing when to seek guidance on complex issues.
  • Is comfortable learning and using computer systems and administrative tools.
  • Represents MainePERS professionally when working with members, employers, and the public.
Why This Work Matters

The work you do directly impacts the retirement benefits of Maine's public employees. Whether you're helping a member understand their options, assisting an employer with plan administration, or ensuring a transaction is processed correctly, your work helps provide the accurate and dependable service our members count on.

If you're detail-oriented, enjoy helping others, and want meaningful work that makes a difference in people's financial futures, we encourage you to apply.

QUALIFICATIONS:

Minimum qualifications:

  • High school diploma or equivalent plus four (4) years of responsible, self-directed work experience that demonstrates excellent customer service, research, and analysis, computational, computer skills and the ability to work under limited supervision.
  • Proficient in MS Office suite
  • Ability to travel within the state; valid driver’s license and maintenance of a good driving record. 

Preferred qualifications: 

  • Post-secondary degree plus two (2) years related work experience.

Salary: Begins at $53,580 if annualized

Benefits: We offer an outstanding benefit package including: 

  • Work-Life Balance – 13 paid holidays, eligible to accrue 2+ weeks of vacation leave annually, 12 days of sick leave, and up to 4 days of personal leave days..
  • Health Insurance Coverage – MainePERS pays for 65%-90% of health insurance based on the employee’s annual salary and coverage level (dependent or employee)
  • Dental Insurance –100%employer for employees and their dependents
  • Vision Insurance – Employee paid
  • Retirement Plans, MainePERS Contribution to your Pension, Deferred Compensation, Wellness Reimbursement ($300), Flexible Spending Accounts, Public Service Student Loan Forgiveness, and  Parental leave

Monday through Friday, 7:30am to 4:00pm
40 worked hours per week/80 worked hours per 2-week pay period

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