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Administration Assistant Jobs in Riverside, CA (NOW HIRING)

My Office Apps

Administration Assistant

Irvine, CA · On-site

$23 - $27/hr

... administration tasks Marketing Department Support * Create and edit marketing materials and branded presentations using Canva * Draft and schedule social media posts across platforms * Assist with ...

My Office Apps

Administration Assistant

Irvine, CA · On-site

$23 - $27/hr

... administration tasks Marketing Department Support * Create and edit marketing materials and branded presentations using Canva * Draft and schedule social media posts across platforms * Assist with ...

Vaco LLC

HR Assistant

Brea, CA

$38.70K - $49.50K/yr

... policy administration Assist with HR projects, employee programs, and internal events ... Qualifications 1-3 years of experience in an HR, administrative, or office support role Basic ...

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Administration Assistant information

See Riverside, CA salary details

$12

$21

$32

How much do administration assistant jobs pay per hour?

As of May 31, 2026, the average hourly pay for administration assistant in Riverside, CA is $21.95, according to ZipRecruiter salary data. Most workers in this role earn between $18.08 and $24.33 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Administration Assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges Administration Assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What are Administration Assistants?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Riverside, CA? The most popular types of Administration jobs in Riverside, CA are:
What cities near Riverside, CA are hiring for Administration Assistant jobs? Cities near Riverside, CA with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Riverside, CA as of May 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,662 per year, or $22 per hour.
Administration Assistant

Administration Assistant

My Office Apps

Irvine, CA • On-site

$23 - $27/hr

Full-time

Medical, Dental, Vision, PTO

Posted 22 days ago

Job description

We are seeking a dynamic and highly organized Administrative Assistant to join our team. In this vital role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient project execution. Your proactive approach, exceptional organizational skills, and ability to manage multiple priorities will help drive our organizational success. This position offers an exciting opportunity to be at the heart of our leadership team, facilitating communication, coordinating projects, and managing essential office functions with enthusiasm and professionalism.

Key Responsibilities

Executive Support

  • Provide direct administrative support to multiple executives, including calendar management, meeting coordination, and travel arrangements
  • Prepare executive-level reports, presentations, and correspondence
  • Manage incoming communications and prioritize responses appropriately
  • Maintain strict confidentiality of sensitive business information
  • Organize executive documents, files, and internal records

Sales Department Support

  • Assist in preparing sales presentations, proposals, and client documentation
  • Maintain CRM records and ensure data accuracy
  • Track sales metrics and generate performance reports
  • Coordinate client meetings, follow-ups, and documentation
  • Support contract preparation and sales administration tasks

Marketing Department Support

  • Create and edit marketing materials and branded presentations using Canva
  • Draft and schedule social media posts across platforms
  • Assist with campaign coordination and marketing reporting
  • Maintain organized digital marketing assets and content libraries
  • Support email communications and content updates

Administrative & Operational Support

  • Maintained and organized communications between clients, onboarding, and the support team
  • Help with the overall implementation process and documentation
  • Draft, edit, and proofread internal and external communications
  • Coordinate cross-department meetings and track action items
  • Light accounting- Invoicing and bills
  • Assist with research, reporting, and process documentation
  • Support special projects and company-wide initiatives

Qualifications

  • 3-5 years of proven experience in executive administrative support or office management roles with strong organizational skills.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience using Canva for presentations and marketing materials
  • Familiarity with social media platforms and content posting
  • Strong written and verbal communication skills
  • Exceptional attention to detail and organizational ability
  • High level of professionalism, discretion, and confidentiality
  • Self-motivated, dependable, and solutions-oriented
  • Familiarity with QuickBooks for bookkeeping tasks; experience with basic financial record keeping is a plus.
  • Ability to manage multiple projects simultaneously while maintaining attention to detail under tight deadlines.

Preferred Attributes

  • Experience supporting multiple executives
  • Exposure to sales or marketing operations
  • Strong reporting and data organization skills
  • Knowledge of QuickBooks and some understanding of accounting
  • Expert in Excel and all MS Suite
  • Familiar with AI tools
  • Ability to work independently while collaborating across teams

Benefits and amenities:

Our office location offers a variety of amenities to help you stay well and enjoy your workplace.

  • On-site Yoga Studio
  • Full-service Gym with Shower Facilities
  • Wellness Room
  • On-Site Café
  • Unwind and play a game of corn hole and enjoy the regulation-size Bocce ball court and putting green
  • Game Room & Lounge
  • EV charging station on site
  • Paid time off
  • Health Insurance
  • Dental/Vision

Company Description

My Office Apps Inc. (MOA) is a leading software provider based in Irvine, California. We specialize in designing and developing efficient and cost-effective cloud-based ERP software solutions. Our mission is to empower businesses with innovative tools that enhance productivity and streamline operations.