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Admin Receptionist Jobs in Minnesota (NOW HIRING)

WellHaven Pet Health

Veterinary Receptionist

Maple Grove, MN · On-site

$15.75 - $18.75/hr

Administer essential receptionist duties, including patient intake and discharge, while ensuring smooth transitions for every call-to-appointment process. * Facilitate client education and ...

WellHaven Pet Health

Veterinary Receptionist

Burnsville, MN · On-site

$15.50 - $18.50/hr

Administer essential receptionist duties, including patient intake and discharge, while ensuring smooth transitions for every call-to-appointment process. * Facilitate client education and ...

New

WellHaven Pet Health

Veterinary Receptionist

Coon Rapids, MN · On-site

$15.75 - $18.75/hr

Administer essential receptionist duties, including patient intake and discharge, while ensuring smooth transitions for every call-to-appointment process. * Facilitate client education and ...

Pacs

Receptionist

Evan, MN · On-site

$15.75 - $20.75/hr

... the Administrator. Maintain the confidentiality of all resident care information including ... Previous administrative or receptionist experience preferred. Language Skills Ability to read ...

Cassia

Receptionist/ Caregiver (HHA, PCA, CNA, TMA)

Saint Paul, MN · On-site

$17 - $20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Administer medications to residents as needed * Communicate any resident concerns with licensed ... Receptionist/ Caregiver Qualifications: * Med Passer experience preferred but not required * HHA ...

Sinceri Senior Living

Receptionist

Rogers, MN · On-site

$16.50 - $21.75/hr

Purpose Responsible for providing assistance to the Administrator, Office Manager, Director of Nursing and Activity Director, as well as answering phones and assisting residents, family members and ...

Sinceri Senior Living

Receptionist

Minneapolis, MN · On-site

$16.50 - $21.75/hr

Responsible for providing assistance to the Administrator, Office Manager, Director of Nursing and Activity Director, as well as answering phones and assisting residents, family members and potential ...

Lakeside Memory Care

Receptionist

Minneapolis, MN · On-site

$16.50 - $21.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Responsible for providing assistance to the Administrator, Office Manager, Director of Nursing and Activity Director, as well as answering phones and assisting residents, family members and potential ...

New

Wellstead Senior Living

Receptionist

Rogers, MN · On-site

$16 - $18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Responsible for providing assistance to the Administrator, Office Manager, Director of Nursing and Activity Director, as well as answering phones and assisting residents, family members and potential ...

Wellstead Senior Living

Receptionist

Rogers, MN · On-site

$16.50 - $21.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Responsible for providing assistance to the Administrator, Office Manager, Director of Nursing and Activity Director, as well as answering phones and assisting residents, family members and potential ...

Sinceri Senior Living

Receptionist

Eden Prairie, MN · On-site

$16 - $21.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Responsible for providing assistance to the Administrator, Office Manager, Director of Nursing and Activity Director, as well as answering phones and assisting residents, family members and potential ...

Prairie Heights Memory Care

Receptionist

Eden Prairie, MN · On-site

$16 - $18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Responsible for providing assistance to the Administrator, Office Manager, Director of Nursing and Activity Director, as well as answering phones and assisting residents, family members and potential ...

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Showing results 21-40

All JobsAdmin Receptionist JobsAdmin Receptionist Jobs in Minnesota

Admin Receptionist information

What are some common challenges faced by admin receptionists, and how can they be managed effectively?

Admin Receptionists often handle a high volume of inquiries, manage multiple tasks simultaneously, and serve as the first point of contact for visitors and staff. Balancing front desk duties with administrative responsibilities can be challenging, especially during peak times or when urgent requests arise. To manage these demands, strong organizational skills, effective time management, and clear communication are essential. Many receptionists find it helpful to prioritize tasks, use scheduling tools, and maintain a calm, professional demeanor to ensure smooth operations.

What are the key skills and qualifications needed to thrive as an admin receptionist?

To thrive as an Admin Receptionist, you need strong organizational skills, attention to detail, and proficiency in basic office administration, typically supported by a high school diploma or equivalent. Familiarity with office management software like Microsoft Office Suite, scheduling systems, and phone/email systems is usually required. Excellent interpersonal skills, a professional demeanor, and the ability to multitask help an Admin Receptionist stand out. These skills ensure smooth office operations, positive first impressions, and effective communication within the organization.

What is the difference between Admin Receptionist vs Office Assistant?

AspectAdmin ReceptionistOffice Assistant
Primary RoleGreeting visitors, answering calls, managing front deskSupporting office tasks, filing, data entry
CredentialsHigh school diploma, customer service skillsHigh school diploma, organizational skills
Work EnvironmentFront desk, reception areaOffice, various departments
Industry UsageCommon in corporate, healthcare, legalCommon in corporate, administrative support

While both roles support office operations, the Admin Receptionist primarily manages front desk duties and guest interactions, whereas the Office Assistant handles broader administrative tasks behind the scenes. The Admin Receptionist often serves as the first point of contact, making customer service skills essential, while the Office Assistant focuses on organizational support across departments.

Which admin receptionist job pays the most?

Admin receptionist roles in industries such as healthcare, legal, and corporate sectors tend to offer higher salaries, especially with experience or specialized skills like proficiency in office management software. Salaries can also increase with certifications, advanced administrative skills, and working in metropolitan or high-cost-of-living areas.

What is an admin receptionist?

Admin Receptionists are professionals who manage the front desk of an office or organization, serving as the first point of contact for visitors and callers. They handle tasks such as greeting guests, answering phone calls, scheduling appointments, and performing various administrative duties like filing, data entry, and maintaining office supplies. Their role is essential in ensuring smooth office operations and providing a welcoming environment for both staff and visitors.

What are popular job titles related to Admin Receptionist jobs in MN?

For Admin Receptionist jobs in MN, the most frequently searched job titles are:

Admin Receptionist jobs near you
Infographic showing various Admin Receptionist job openings in Minnesota as of August 2026, with employment types broken down into 76% Full Time, 17% Part Time, 1% Temporary, and 6% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution.

Veterinary Receptionist

WellHaven Pet Health

Maple Grove, MN • On-site

$15.75 - $18.75/hr

Full-time

Posted 12 days ago

Job description

WellHaven Pet Health is built on a foundation of "Well People, Well Pets, Well Practice, and Well Community" it's the heart of everything we do. With over 40 hospitals and growing, we are committed to supporting our teams with a positive culture, strong mentorship, and opportunities for growth. Our collaborative, team-centered approach ensures that both pets and people receive the care and support they deserve. Join us in shaping the future of veterinary medicine - Come Grow with Us!
Job Summary
As the first point of contact, the Receptionist plays a crucial role in setting a positive and caring tone for each client's experience. The primary responsibility of this position is to convert incoming calls into scheduled appointments, ensuring that every interaction is positive and welcoming and results in client engagement. This role requires a proactive approach to managing calls, educating clients, and fostering relationships encouraging repeat visits and client loyalty. Receptionists play a key role in driving our veterinary business forward by saying "YES" to pets and booking client appointments.
Key Responsibilities
Main Accountabilities:
  • The primary purpose of this role is to fill the client schedule each day. This is how we provide access to care.
  • Greet clients and patients positively, and in a friendly manner, ensuring every client feels welcome when they call or arrive.
  • Maximize client call conversion by effectively managing incoming phone calls, addressing client needs, and scheduling appointments to ensure optimal veterinary care for pets.
  • Convert > 20% of New Client incoming calls to scheduled appointments.
  • Promote the practice's Care Companion Plans and services during calls, educating clients and encouraging them to take advantage of preventive care options.
  • Perform weekly proactive reminder phone calls to clients that are coming due or overdue for services. The purpose of these outbound calls is to book the client for appointments, as outlined in the Client Reminder SOP. This is critical to supporting the WellHaven mission of delivering patient-centered care.
  • Administer essential receptionist duties, including patient intake and discharge, while ensuring smooth transitions for every call-to-appointment process.
  • Facilitate client education and utilization of client-facing online pharmacy.
  • Handle cashier duties, including reconciling the cash drawer daily and completing opening and closing processes with precision and efficiency.
  • Maintain accurate medical charts for all patients, ensure thorough documentation, and facilitate a smooth transition from phone calls to in-person care.
  • Work closely with the veterinary team to streamline patient flow and enhance the client's experience, converting inquiries into scheduled appointments.
  • Ensure the reception area remains clean and inviting, supporting an excellent first impression and facilitating smooth call-to-appointment transitions.

Customer Service Delivery:
  • Provide exceptional service by converting every client call into a booked appointment, demonstrating professionalism, attentiveness, and a strong knowledge of available services.
  • Exhibit strong communication and organizational skills to manage client calls effectively, providing accurate information and personalized service to increase appointment conversion rates.
  • Adapt to each client's unique needs, ensuring calls are handled with empathy and responsiveness, ultimately increasing client satisfaction and fostering long-term relationships.
  • Proactively resolve customer complaints, ensuring each client feels heard and valued, resulting in continued trust and repeat visits.

Other Responsibilities:
  • Adhere to OSHA standards and regulations as outlined in company policies to maintain a safe and compliant working environment.
  • Learn basic veterinary technical skills, such as animal restraint and lab duties, to enhance client service and support the smooth flow of calls and appointments.
  • Take on other responsibilities as assigned to contribute to overall team success and improve call-to-conversion efficiency.

Required Skills and Knowledge
Demonstrated ability to:
  • Convert incoming clients calls into scheduled appointments, utilizing effective communication, relationship-building, and problem-solving skills.
  • Multi-task in a fast-paced environment while maintaining accuracy, especially during busy call periods.
  • Remain calm and focused while addressing high call volumes and ensuring a positive experience for every caller.
  • Learn new computer software systems (PIMs, scheduling, etc.) and use them to streamline client calls and appointments.

Demonstrated experience with/knowledge of:
  • Handling dogs, cats, and exotic animals.
  • Typing 40+ wpm (keyboard).
  • Basic MS Office products (Word, Excel) and email systems.

Able to demonstrate:
  • A strong customer service focus with the ability to adapt to individual clients, creating a personalized experience that encourages appointment booking.
  • Excellent phone demeanor, displaying a professional, empathetic tone while converting calls into scheduled visits.
  • Effective communication skills to handle various client emotions and needs, ensuring each call is both productive and client-centered.

Education and Experience
  • High School Diploma or equivalent.
  • 1+ years of customer service experience, with a preference for front desk or call center experience in a fast-paced environment.
  • 1+ years of experience working with computers (typing, email, other software).
  • Veterinary experience a plus, but not required.

Work Location, Environment, and Physical Requirements
  • Reception position performed onsite at our hospital or offsite event locations. Remote work is not available.
  • Hospital environment includes pet-related sounds, smells, and space constraints.
  • Flexibility with schedules, including 10+ hour shifts, weekends, evenings, and holidays.
  • Ability to lift 25+ pounds and perform physical activities, such as standing, walking, and reaching.
  • May be exposed to pets that may bite or scratch, as well as biological hazards and medications.

Salary Range: $18 - $22
Equal Opportunity Employer - Commitment to Diversity
WellHaven is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We comply with all applicable federal, state, and local laws prohibiting discrimination and provide reasonable accommodation for qualified employees with disabilities.
For more information, please contact WellHaven HR at HR@wellhaven.com.
Pay Transparency Disclaimer
WellHaven Pet Health provides wage range information in accordance with applicable pay transparency laws. Third-party job boards and recruiting platforms may omit or misrepresent this information when reposting our job requisitions. WellHaven Pet Health is not responsible for any discrepancies in such postings. For the authoritative and most up-to-date wage range information for all positions and locations, please refer exclusively to our official careers page: https://wellhaven.com/join-the-team/.

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