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Admin Office Jobs in Rochester, NY (NOW HIRING)

UK St Claire

Office Coordinator - OBGYN

Pavilion, NY

$17 - $22.75/hr

Ensures a professional and organized office environment. Essential Functions Responsible for ... Specialty Practice Admin Shift : Days (United States of America) Time Type: Full time Address : 245 ...

Highland Hospital

Dietetic Office Assistant

Rochester, NY · On-site

$18.89 - $24.54/hr

Highland Hospital is seeking a Diet Office Assistant that is available to work every other weekend., Shifts include 10:00-6:30p, 9:30-6:00p, and 8-4:30p. Additional hours may be available M-F to ...

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All JobsAdmin Office JobsAdmin Office Jobs in Rochester, NY

Admin Office information

See Rochester, NY salary details

$11

$21

$34

How much do admin office jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for admin office in Rochester, NY is $21.34, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.46 per hour, depending on experience, location, and employer.

What is an admin office job?

Admin Office jobs refer to roles that handle administrative tasks within an organization, such as managing schedules, organizing files, supporting communication, and handling basic office operations. These positions often include job titles like administrative assistant, office manager, receptionist, and executive assistant. People in these roles are essential for ensuring the smooth functioning of daily office activities and supporting other staff members. They often serve as the first point of contact for clients and visitors, manage correspondence, and may assist with basic bookkeeping or HR tasks.

What are some of the common challenges faced by admin office professionals, and how can they be effectively managed?

Admin Office professionals often juggle multiple responsibilities such as scheduling, document management, and supporting various teams. Common challenges include managing conflicting priorities, handling urgent requests, and adapting to rapidly changing tasks. Effective time management, clear communication, and strong organizational skills are essential for overcoming these challenges. Building good relationships with colleagues and proactively seeking feedback can also help streamline workflows and improve overall efficiency.

What are the key skills and qualifications needed to thrive as an admin office professional, and why are they important?

To thrive as an Administrative Office Professional, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, problem-solving, and multitasking skills help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and supporting both staff and management effectively.

What is the difference between Admin Office vs Receptionist?

AspectAdmin OfficeReceptionist
Required CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; customer service skills
Work EnvironmentOffice setting, administrative tasks, document managementFront desk, greeting visitors, phone handling
Employer & Industry UsageCommon in corporate, healthcare, education sectorsCommon in hospitality, corporate offices, clinics
Search & Comparison IntentAdministrative support, office managementCustomer service, front desk duties

While both roles are vital in office settings, Admin Office positions focus on broader administrative tasks like document management and office coordination, whereas Receptionists primarily handle front desk duties and customer interactions. Understanding these differences helps job seekers target the right roles based on their skills and career goals.

What does an admin office do?

An admin office manages administrative tasks such as scheduling, correspondence, record-keeping, and office organization. They often use tools like Microsoft Office and require strong organizational and communication skills to support daily operations.

Which admin office jobs pay the most?

Senior administrative roles such as Executive Assistants, Office Managers, and Administrative Directors tend to have the highest salaries in office administration, often exceeding $60,000 annually. These positions typically require advanced organizational skills, experience, and sometimes specialized certifications or software proficiency.

What are popular job titles related to Admin Office jobs in Rochester, NY?

For Admin Office jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Admin Office jobs in Rochester, NY look for?

The top searched job categories for Admin Office jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Admin Office jobs?

Cities near Rochester, NY with the most Admin Office job openings:

Admin Office jobs near you
Infographic showing various Admin Office job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, and 5% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $44,379 per year, or $21.3 per hour.

Admin I - Chili, NY - Day Services

Lifetime Assistance Incorporated

Rochester, NY • On-site

$18/hr

Full-time

Medical, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Lifetime Assistance rating

7.0

Company rating: 7.0 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

Job description

Lifetime Assistance – Admin I: Day Services
Make an Impact. Create Joy. Shape the Future.

At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job—it’s a chance to transform lives, including your own.

Position Overview:

Job Title: Admin I – Day Services
Location: Rochester, NY 14624
Department: Day Services
Reports To: Community Integration Coordinator (CIC)
Employment Type: Full-Time, Non-Exempt
Starting Wage: $18/hour
Schedule: Monday - Friday 7:30am-4:00PM

Why You Should Work for Lifetime Assistance?

  • No-Premium Health Insurance: Access comprehensive healthcare without added cost.
  • Education Support: Tuition assistance, scholarships — 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester — plus micro-credential stipends up to $750 and SUNY partnerships.
  • Paid Training & Coaching: Receive hands-on onboarding with a Success Coach, immersive learning, e-learning, and ongoing paid training.
  • Career Growth: Clear pathways to advancement, leadership training, and coaching support.
  • Work-Life Harmony: Generous paid time off and supportive scheduling.
  • Join a Caring Culture: Be part of a compassionate, mission-driven team that values every person — both those we support and our employees alike.

Your Core Responsibilities:
Administrative & Office Support

  • Prepare and distribute correspondence, reports, rosters, and program documentation.
  • Maintain organized filing systems and accurate program records.
  • Answer incoming calls and greet visitors in a professional and welcoming manner.
  • Sort and distribute incoming mail to appropriate program staff.
  • Monitor office supply inventory and notify leadership when equipment or materials need maintenance or replenishment.

Billing & Documentation Support

  • Receive and submit daily attendance records to the Business Office to support accurate and timely service billing.
  • Assign and distribute purchase orders for program sites.
  • Assist with maintaining and updating the purchase order tracking system.

Meeting & Administrative Coordination

  • Attend meetings as requested and record meeting minutes.
  • Distribute finalized meeting minutes and assist with follow-up administrative tasks.

Compliance & Program Support

  • Support the Community Integration Coordinator with program-related administrative tasks.
  • Maintain compliance with agency policies and regulatory requirements including OMR/DD, Medicaid, and HIPAA standards.
  • Represent the program professionally in all internal and external communications.

What You Bring:
Education & Experience

  • Minimum 2 years of secretarial or clerical experience required.
  • Associate’s degree in Secretarial Science or a related field preferred.
  • Proficiency in Microsoft Word, Excel, and Access required.

Communication & Interpersonal Skills

  • Ability to read and interpret written instructions and correspondence.
  • Strong written and verbal communication skills.
  • Comfortable interacting with staff, program participants, and visitors in both individual and small group settings.

Problem Solving & Organization

  • Ability to follow written, oral, and diagram-based instructions.
  • Strong organizational skills and attention to detail.
  • Ability to resolve routine administrative challenges using sound judgment.

Our Mission & Culture:

  • Mission-Driven Work: Empowering individuals to live with independence and purpose—here, your work truly matters.
  • Inclusive & Supportive: A workplace built on respect, dignity, and a shared vision of inclusion.
  • Community Impact: Join efforts that reflect Lifetime Assistance’s dedication to community partnerships and enhanced quality of life for all.


Are You Ready to Begin?

If you’re a compassionate leader ready to take the next step in your human services career, apply today and join us in building lives of independence—one person at a time.


Equal Opportunity Employer
Lifetime Assistance is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to inclusive hiring practices without regard to race, religion, gender, age, disability, or other protected characteristics.

“I am part of something bigger… Being a Lifetime Assistance employee means everything to me.”
— Kimberly C, Family Coordinator of Community Services, celebrating her 30th year with us

What Lifetime Assistance employees say

Pay

Benefits

Hours and flexibility

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Get the full story on Breakroom