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Academic Administrator Jobs (NOW HIRING)

Boston University

Academic Administrator, Chemistry

Boston, MA · On-site

$55K - $69K/yr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

The Academic Administrator oversees the administration of all aspects of the Graduate Programs in the Chemistry Department, including B.A./M.A., M.A., and Ph.D. programs. Reporting to the Director of ...

Boston University

Academic Administrator, Chemistry

Boston, MA · On-site

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

The Academic Administrator oversees the administration of all aspects of the Graduate Programs in the Chemistry Department, including B.A./M.A., M.A., and Ph.D. programs. Reporting to the Director of ...

University of Rochester

$21.78 - $30.53/hr

This position serves as an Academic Administrator for several courses and requirements within the medical school. These courses include: Human Structure & Function (HSF), Pharmacology, Pharmacology ...

NorthEastern

Academic Program Administrator

Boston, MA

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Operating with a high degree of independence, the Academic Program Administrator serves as the primary manager for the college's curriculum management system (Courseleaf) and Transfer Credit System ...

University of Rochester

$21.78 - $30.53/hr

This position serves as an Academic Administrator for several courses and requirements within the medical school. These courses include: Mind, Brain, Behavior (MBB), Disease Processes & Therapeutics:

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How much do academic administrator jobs pay per year?

As of Aug 14, 2026, the average yearly pay for academic administrator in the United States is $69,977.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,000.00 and $96,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an academic administrator?

To thrive as an Academic Administrator, you typically need a background in education administration or a related field, often supported by a master's degree and experience in academic settings. Familiarity with educational management software, student information systems, and compliance regulations is essential. Strong leadership, organizational, and interpersonal skills help you manage staff, resolve conflicts, and communicate effectively with diverse stakeholders. These competencies ensure efficient institution operations, regulatory compliance, and a positive educational environment.

What does an academic administrator do?

An academic administrator develops and coordinates academic and student programs at a college or university. In this career, you typically work on university affairs outside the realm of the academic faculty; this includes long-term planning, fundraising, maintaining student records, and providing student services. Your duties involve making curriculum choices, liaising with academic affairs, and working with student affairs. Responsibilities can vary between universities and may include recruitment, scholarships, and student affairs. You may also supervise faculty, oversee their research, and ensure they follow university policies and procedures. Some academic administrators also manage counseling, housing, residential life, and related social programming.

What is the difference between Academic Administrator vs Academic Coordinator?

AspectAcademic AdministratorAcademic Coordinator
Required CredentialsBachelor’s degree; often advanced degrees in education or administrationBachelor’s degree; relevant experience in education or administration
Work EnvironmentEducational institutions, administrative officesSchools, colleges, or universities, often involved in program support
Employer & Industry UsageUniversities, colleges, educational organizationsSchools, academic departments, program offices
Common Search & ComparisonYesYes

Academic Administrators typically oversee broader institutional functions, policy implementation, and strategic planning, while Academic Coordinators focus on supporting specific programs, scheduling, and day-to-day academic activities. Both roles require relevant education and experience but differ in scope and responsibilities within educational settings.

What is an academic administrator?

Academic Administrators are professionals who manage and oversee the operations of educational institutions, such as schools, colleges, or universities. Their responsibilities often include developing academic policies, coordinating programs, managing budgets, and ensuring compliance with regulations. They work closely with faculty, staff, and students to support the institution's educational mission. Academic Administrators play a crucial role in strategic planning and the smooth running of academic affairs.

What are some typical challenges faced by academic administrators in managing faculty and student needs simultaneously?

Academic Administrators often juggle the diverse needs of both faculty and students, which can create unique challenges. Balancing faculty requests for resources and support while addressing student concerns about scheduling, academic policies, or campus services requires strong communication and organizational skills. Administrators must also mediate conflicts, ensure compliance with institutional policies, and adapt to rapidly changing educational technologies. Successfully managing these responsibilities often involves collaborating closely with various departments and maintaining open, transparent communication channels.
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Academic Administrator jobs near you
Infographic showing various Academic Administrator job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 59% Full Time, 36% Part Time, 1% Temporary, and 2% Contract. Highlights an 75% Physical, 2% Hybrid, and 23% Remote job distribution, with an average salary of $69,977 per year, or $33.6 per hour.

Academic Administrator VI

University of California, Los Angeles

Los Angeles, CA • On-site

Other

Re-posted 8 days ago

UCLA rating

8.0

Company rating: 8.0 out of 10

Based on 76 frontline employees who took The Breakroom Quiz

188th of 618 rated colleges and universities

Job description

Position description
Job Title: Administrative Director, Shared Instrumentation Cores
Payroll title: Academic Administrator VI
Appointment: 100%
Effective date: 11/1/2026
UCLA's Department of Chemistry and Biochemistry invites applications for a position in the Academic Administrator Series to serve as the Administrative Director of the Shared Instrumentation Cores. The incumbent will serve as the principal administrative leader for the Department of Chemistry and Biochemistry's shared research instrumentation infrastructure including the Molecular Instrumentation Center (MIC), the Biochemistry Instrumentation Facility (BIF), and other shared instrumentation.
The Administrative Director provides strategic, financial, personnel, and programmatic leadership for these campus-wide core facilities while maintaining the scientific expertise necessary to provide informed oversight of advanced instrumentation operations at least in one core areas of the facilities. The role works in close partnership with faculty leadership, facility scientific directors, instrumentation committees, and departmental administration to ensure that
shared instrumentation resources are sustainable, compliant, accessible, and aligned with the Department's research and instructional mission.
Key Duties:
  • Serve as principal administrative leader for the Department's Shared Instrumentation Cores, including MIC, BIF, and other shared instrumentation facilities housed by the Chemistry and Biochemistry department.
  • Develop, implement, and deliver comprehensive training programs for students, postdoctoral researchers, staff, and faculty users, including onboarding, advanced instrument use, safety protocols, and best-practice workflows to support independent and effective operation of facility equipment.
  • Serve as the primary technical liaison between the shared facility core area and its ser community, actively engaging with faculty and researchers to understand research needs, advise on experimental design and instrument capabilities, and ensure that facility resources are aligned with state-of-the-art research directions.
  • Coordinate and oversee interactions with external vendors and service providers, including instrument installations, maintenance contracts, service visits, upgrades, and evaluations of new technologies, in collaboration with departmental leadership and campus partners.
  • Provide responsive technical support and troubleshooting for users, fostering a collaborative, inclusive, and service-oriented environment that supports a diverse research community.
  • Establish and maintain standard operating procedures, documentation, and usage policies that promote equitable access, modern software solutions, data integrity, and efficient use of shared resources as guided by campus IT policies.
  • Oversee all administrative, financial, and personnel operations of shared instrumentation facilities, ensuring sustainable, compliant, and efficient core operations.
  • Provide scientifically informed administrative oversight of advanced research instrumentation in collaboration with MIC's Scientific Director, relevant faculty committees, and Department Leadership on strategic planning, instrumentation priorities, funding opportunities, and future acquisitions
  • Oversee all personnel management of staff engineers, technical directors, post-docs and student worker positions in the shared instrumentation cores including hiring, supervision, performance management, professional development, and workforce planning in collaboration with departmental leadership and HR.
  • Oversee financial management of shared instrumentation cores including budgets, grants, recharge revenue, departmental and gift funds, forecasting, reconciliation, and financial reporting in partnership with departmental leadership and the Business Office.
  • Work collaboratively with the relevant department committees, Department Chair, and Vice Chairs on governance, operations, strategic goals, resource management, outreach, and programmatic growth.
  • Serve as Instructor of Record for instrumentation related courses and supervise Teaching Assistants, Graduate Student Researchers, and instructional support personnel.
  • Support grant proposal development and reporting related to shared instrumentation in collaboration with faculty and scientific leadership.
  • Serve as a liaison with other campus shared facilities on developing a common strategic vision and prioritization of resource allocation.
  • Ensure compliance with all applicable UCLA, UC, state, and federal regulatory and safety requirements.

    • Qualifications:
  • A PhD in Chemistry, Biochemistry, or closely related STEM field.
  • Demonstrated experience in managing complex research or academic operations within a university or comparable research environment.
  • Demonstrated ability to lead multidisciplinary teams and manage personnel.
  • Strong financial, organizational, and strategic planning skills.
  • Experience with shared instrumentation facilities, core laboratories, and grant funded instrumentation.
  • Excellent interpersonal, written, and verbal communication skills, with the ability to work effectively with faculty, staff, students, and external stakeholders

    • Qualifications
    Basic qualifications
    A PhD in Chemistry, Biochemistry, or closely related STEM field.
    Application Requirements
    Document requirements
    • Curriculum Vitae - Your most recently updated C.V.
    • Cover Letter
    • Statement of Research (Optional)
    • Reference check authorization release form - Complete and upload the reference check authorization release form
    • UCLA Mission Statement - As the nation's premier public research university, UC's mission is the creation, dissemination, preservation and application of knowledge for the betterment of our global society. We have a particular responsibility to the people of California which we express in the excellence of the education we provide, the impact of the research we do, the comprehensive, life-saving medical services we provide, and the public service mission we are devoted to. The University of California promotes the social mobility of its students, equips them with the tools and experience that furthers their ambitions, and regards their accomplishments across the life span as evidence of the profoundly positive impact of higher education.
      The UCLA campus has expressed these goals in its strategic plan as follows:
      Deepen our engagement with Los Angeles
      Expand our reach as a global university
      Enhance our research and creative activities
      Elevate how we teach
      Become a more effective institution
      Prompt for candidates for recruitment:
      Reflecting on your personal and professional experiences, highlight your past contributions and future commitments to advancing UCLA's mission as embodied in the 2023-28 strategic plan. These accomplishments and ambitions may be discussed in the context of describing your teaching, scholarship, and service
    • Statement of Teaching (Optional)

    Reference requirements
    • 3-5 letters of reference required

    N/A
    Apply link: https://recruit.apo.ucla.edu/JPF11153
    Help contact: marlag@ucla.edu
    About UCLA
    As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
    The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
    As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.
    • "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
    • UC Sexual Violence and Sexual Harassment Policy
    • UC Anti-Discrimination Policy for Employees, Students and Third Parties
    • APM - 035: Affirmative Action and Nondiscrimination in Employment

    Job location
    Los Angeles, CA

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