Effective Date: January 1, 2020
Last Updated: June 9, 2022
ZipRecruiter, Inc. (“ZipRecruiter”, “we”, or “us”) is committed to protecting the privacy and security of your personal information. This Job Applicant Privacy Notice (“Privacy Notice”) applies solely to candidates who reside in the United States, Canada, or Israel, and apply for an open position to work at ZipRecruiter (“you” or “applicant”). This Privacy Notice does not apply to job seekers that use www.ziprecruiter.com or any other ZipRecruiter website or application to search and/or apply for open positions with third-party companies.
This Privacy Notice describes how we collect and use your personal information during the application, recruitment, interview, and/or any on-boarding process prior to employment, when you choose to apply for an open position at ZipRecruiter. We will only use your personal information in accordance with this Privacy Notice.
DISCLAIMER: Providing you with this Privacy Notice is not an indication and does not guarantee that you will be interviewed for the position to which you applied or that you will be offered employment by ZipRecruiter.
For purposes of this Privacy Notice, “personal information” means any information about an identifiable individual or otherwise as defined in accordance with applicable privacy law. Personal information excludes anonymous or de-identified data that is not associated with a particular individual.
We may collect the following categories of personal information from you in connection with our recruiting activities:
We may receive certain information about you from third parties in connection with our review of your application and our recruiting activities. Third parties that provide us this information may include personal or professional references, recruiters, service providers (such as those that conduct background checks), and recruiting tools and services. Information we collect from them may include the types of information listed in Section 1.A, above.
ZipRecruiter may collect and use de-identified, anonymized, and/or aggregated information, which is not considered personal information. De-identified, anonymized, or aggregated data may be derived from your personal information, but is not considered personal information, since it does not directly or indirectly reveal your identity.
We will use your personal information in connection with carrying out our application, recruitment, and on-boarding process (as applicable), including to:
We may share your personal information with the following parties:
Recruiting is managed by ZipRecruiter, Inc., which is headquartered in the United States. The information that you provide as part of the application, recruitment, or on-boarding process will be transferred to the U.S. and/or to another country where we have a subsidiary or where we have engaged service providers.
As a result, your personal information may be subject to data protection and other laws that may differ from your country of residence. Your personal information may be disclosed in response to inquiries or requests from governmental or regulatory authorities in the countries in which we and/or our service providers operate.
We have implemented appropriate physical, technical, and organizational security measures designed to secure your personal information against accidental loss and unauthorized access, use, alteration, or disclosure. In addition, we limit access to personal information to those employees, agents, contractors, and other third parties that have a legitimate business need for such access.
If you are hired, your application information becomes part of your employment record, and we may use it in connection with your employment consistent with our employee privacy notice.
If you are not hired, we keep your application to allow you to obtain information about the recruitment process and to consider you for other job openings.
We are providing this additional information to comply with the California Consumer Privacy Act of 2018 (“CCPA”). This section applies solely to applicants who reside in the State of California. Any terms defined in the CCPA have the same meaning when used in this section of the Privacy Notice.
During the application, recruitment, interview, and/or any onboarding process prior to employment at ZipRecruiter, we collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with you. In particular, ZipRecruiter may collect the following categories of personal information from you as an applicant to an open position at ZipRecruiter, or may have collected the following categories of personal information from you if you applied to an open position at ZipRecruiter within the last twelve (12) months:
Examples of Specific Pieces of Personal Information We May Collect
||A real name (including name pronunciation), alias, nickname, signature, postal address, country of residence, email address, telephone number, date of birth, Social Security Number, driver’s license number or other government identification, passport number, username, social media profile, social media URL address, account name, unique personal identifiers, online identifier, Internet Protocol (IP) address, device IDs, and other similar identifiers.|
||Name, signature, Social Security Number, address, telephone number, physical characteristics or description, passport number, driver’s license or state identification card number, education, employment, and employment history. Some personal information included in this category may overlap with other categories.|
||Protected classification characteristics include your age, race, skin color, ancestry, ethnicity/national origin, citizenship, religion (includes religious dress and grooming practices), marital status, disability (including mental and physical), sex/gender (includes pregnancy, childbirth, breastfeeding and/ or related medical conditions), gender identity (including personal pronouns), gender expression, sexual orientation, marital status, and veteran or military status.|
||Login data and information relating to your interaction with our website or mobile application (if you submit your application via our website or mobile app).|
||Time zone setting and location.|
||Imagery of your face and voice recordings, such as recordings of you pronouncing your name or participating in an interview.|
||Professional or employment-related data, maintained as part of your application, recruitment, and/or onboarding process that includes, or may be present in, any of the following: a job application, resume, or cover letter; references; education; education level; languages; work experience; badges or skills; title and location of job to which you applied; desired salary or compensation information; or contact information.|
||Information about your educational background, such as education records, report cards, and transcripts that is not publicly available.|
||Profile reflecting your character, characteristics, reputation, preferences, predispositions, behavior, attitudes, or abilities.|
ZipRecruiter will not collect additional categories of personal information or use the personal information we collect for materially different, unrelated, or incompatible purposes, without providing appropriate notice to you.
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during the recruitment process.
You have the right to request access to and to correct the personal information that we hold about you or withdraw your consent to the use of your personal information under certain circumstances. To do so, please contact us at the email address below.
Any such communication must be in writing. We will provide you access to your personal information within the time period provided by applicable law, unless we are prohibited by law to do so. For example, we cannot provide you access if it violates the right to privacy of another person.
We may request specific information from you to help us confirm your identity and your right to access, and to provide you with the personal information that we hold about you or make your requested changes. If we cannot provide you with access to your personal information, we will inform you of the reasons why.
We will transfer and store the personal information we collect about you in the United States. This means that your personal information becomes subject to the laws of general application of the United States. See Section 4 above for additional information.
If you have any questions about this Privacy Notice or how we handle your personal information, please reach out to us at email@example.com. If you are a Canadian resident, you may also contact us at firstname.lastname@example.org.
We reserve the right to modify or update this Privacy Notice at any time. We will post a copy of any updated Privacy Notice on our website when we make any updates and/or provide appropriate notice to you.