We are looking for a personable and organized Facilities Coordinator 5 to support daily workplace operations in Lakewood, Colorado. This is a Contract position focused on creating a smooth office experience through front desk support, vendor coordination, supply management, and timely administrative follow-through. The role works closely with site contacts, service providers, and internal partners to help maintain a safe, welcoming, and well-run environment. Success in this position requires strong communication, comfort with basic technology, and the ability to manage multiple priorities with a service-oriented approach.
Responsibilities:
โข Welcome employees, guests, and service providers at the front desk while maintaining a detail-oriented and friendly on-site presence.
โข Coordinate day-to-day facility activities by working with vendors, building contacts, landlords, and service partners to keep operations running efficiently.
โข Track contractor performance and help ensure maintenance, cleaning, and other on-site services meet expected quality and timing standards.
โข Order and replenish workplace supplies, food, and other office essentials, including coordinating deliveries through common online tools when needed.
โข Create, update, and process purchase orders and related records with accuracy to support timely financial administration.
โข Assist with expense tracking, monthly accrual support, reporting, and other finance-related administrative tasks tied to site operations.
โข Perform routine walkthroughs, inspections, and workplace checks to help uphold safety practices, building procedures, and general site readiness.
โข Support incident escalation, business continuity activities, and property risk management efforts by following established workplace protocols.
โข Prepare regular operational updates, KPI-related information, and ad hoc reports or project support requested by management.โข Strong verbal and written communication skills with a detail-oriented, customer-focused approach.
โข Ability to work independently while also collaborating effectively with coworkers, vendors, and stakeholders.
โข Comfortable using Microsoft Word, Excel, Outlook, and Google Workspace tools for daily coordination and reporting.
โข Capable of staying organized, handling competing priorities, and maintaining accuracy in a fast-paced office setting.
โข Experience in reception, hospitality, property support, office coordination, or similar service-oriented work is helpful.
โข Familiarity with vendor coordination, supply ordering, purchase order handling, or basic finance support is preferred.
โข Self-directed, dependable, and adaptable, with a positive attitude and confidence in responding to day-to-day site needs.
โข Clean driving record and related education in a relevant field are preferred.