Job Title: Call Center Associate (Medical)
Location: Shafter, CA
Employment Type: Full-Time/Temp Assignment with the potential to be hired on
Compensation: $21 as a temp, pay increase if hired on
Position OverviewLegacy Staffing is seeking a compassionate and customer-focused Call Center Associate on behalf of a healthcare client. This role serves as a key contact point for patients, assisting with appointment scheduling, answering inquiries, and supporting access to healthcare services. The ideal candidate thrives in a fast-paced environment, demonstrates excellent phone etiquette, and is committed to delivering high-quality patient service aligned with patient-centered care principles.
Key ResponsibilitiesPatient Communication & Scheduling- Answer incoming calls promptly and provide excellent customer service to all callers
- Schedule, confirm, and update patient appointments in accordance with established procedures
- Register patients accurately over the phone, ensuring all required information is collected
- Conduct outbound calls for appointment reminders, follow-ups, and new patient scheduling
- Assist patients with appointment needs and service inquiries
Patient Support & Coordination- Respond to patient questions, concerns, and complaints, routing issues to appropriate staff when necessary
- Promote available healthcare services by consulting with patients and identifying their needs
- Collaborate with internal departments to coordinate scheduling and ensure efficient patient flow
- Explain services, payment categories, and billing procedures clearly to patients
Administrative & System Support- Perform tasks within the Electronic Health Record (EHR) system
- Initiate medication refill requests as directed
- Maintain accurate documentation and patient records
- Follow all call center protocols and departmental procedures
- Attend required training programs related to healthcare services and programs
Compliance & Organizational Participation- Maintain strict HIPAA compliance and confidentiality of patient information
- Ensure compliance with all local, state, and federal regulations
- Participate in Quality Assurance / Quality Improvement (QA/QI) initiatives
- Learn and utilize Electronic Health Record (EHR) and related systems
- Support patient-centered care models and organizational values in all interactions
Qualifications, Education & Experience- High school diploma or GED required
- Minimum 1 year of experience in a medical call center or healthcare office setting preferred
- Experience handling patient calls, scheduling appointments, and addressing inquiries
- Medical Assistant certification is a plus but not required
- Bilingual English / Spanish preferred
- Familiarity with medical terminology and triage procedures preferred
- Experience with EHR systems is a plus
Skills & Competencies- Excellent verbal communication and telephone etiquette
- Strong customer service and interpersonal skills
- Ability to multitask and work efficiently in a high-volume call environment
- Compassionate and patient-centered approach, especially in challenging situations
- Strong organizational and problem-solving skills
- Ability to work independently and as part of a team
- Ability to engage respectfully with diverse patient populations
Reporting Relationship- Reports to Call Center or Operations Leadership