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Virtual Receptionist Jobs in Calgary, AB (NOW HIRING)

Charlesglen Toyota

Receptionist

Calgary, AB

- Sales Receptionist Reports to: Sales Managers We are Charlesglen Toyota, "Alberta's Celebration Destination". Charlesglen Toyota is an "Award Winning" Toyota Dealership: Google Reviews - #1 rated ...

AgeCare

Receptionist - AgeCare Dawson

Calgary, AB

The Receptionist performs a variety of accounting functions, clerical and receptionist duties associated with the daily operation of an effective business office. The receptionist assists in ...

EFW Radiology

Receptionist

Calgary, AB

Receptionist - Competition #2026-769 Position Status: Temporary, Full-time (1.0 FTE) EFW Radiology is currently seeking a Receptionist to join our team and contribute to our mission of providing ...

TLC Laser Eye Centres

Receptionist

Calgary, AB

RECEPTIONIST | TLC Calgary SW Working at TLC Laser Eye Centre (an affiliated entity of Vision Group) is to help improve people's eyesight. It is having the feeling of a mission accomplished and a job ...

TLC Laser Eye Centres

Receptionist

Calgary, AB

RECEPTIONIST | TLC Calgary SW Working atTLC Laser EyeCentre (an affiliated entity of Vision Group) is to help improve people's eyesight. It is having the feeling of a mission accomplished and a job ...

TLC Laser Eye Centres

Receptionist

Calgary, AB

RECEPTIONIST | TLC Calgary SW Working at TLC Laser Eye Centre (an affiliated entity of Vision Group) is to help improve people's eyesight. It is having the feeling of a mission accomplished and a job ...

AgeCare

Receptionist

Calgary, AB

Reporting to on-site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner, representative of ...

Revera, Inc.

Receptionist (Part-Time)

Calgary, AB · On-site

Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner. Key Responsibilities

BDO Canada

Receptionist

Calgary, AB

CA$34K - CA$56K/yr

Your Opportunity Our Calgary office is currently recruiting for a receptionist to join the Administration team. This role is a replacement position and will be responsible for the following ...

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Virtual Receptionist information

What is the difference between Virtual Receptionist vs Administrative Assistant?

AspectVirtual ReceptionistAdministrative Assistant
CredentialsBasic computer skills, customer service experienceOffice administration, organizational skills, sometimes certifications
Work EnvironmentRemote, often from homeOffice or remote, depending on employer
Employer & Industry UsageBusinesses needing remote call handlingOrganizations requiring general administrative support
Common Search & Comparison IntentCustomer service, call handling, virtual supportOffice tasks, scheduling, correspondence

The Virtual Receptionist primarily handles incoming calls, customer inquiries, and provides remote front-desk support, often working from home. In contrast, an Administrative Assistant performs broader office tasks such as scheduling, filing, and correspondence, usually in an office setting. While both roles require organizational skills, the Virtual Receptionist focuses on communication and customer service remotely, whereas the Administrative Assistant supports overall office operations.

What Does a Virtual Receptionist Do?

A virtual receptionist provides remote customer service and administrative support for a company or organization. As a virtual receptionist, you typically work from home or another setting outside of a traditional office. Your responsibilities include answering and forwarding calls or emails, assisting customers or clients, and scheduling appointments. Other duties may include using office management software or communication technology to arrange schedules or meetings for your employer and communicate with staff members. You may also perform other administrative tasks as needed.

What are the key skills and qualifications needed to thrive as a Virtual Receptionist, and why are they important?

To thrive as a Virtual Receptionist, you need excellent verbal and written communication, strong organizational skills, and a high school diploma or equivalent. Familiarity with phone systems, scheduling software, and customer relationship management (CRM) tools is commonly required. Outstanding customer service, multitasking, and time management abilities set top performers apart in this role. These skills ensure efficient client interactions, smooth office operations, and a positive company image when working remotely.

How does a virtual receptionist typically collaborate with different departments or team members within a company?

As a virtual receptionist, you often serve as the first point of contact for clients and customers, which requires close coordination with various departments such as sales, customer support, and operations. You may relay messages, schedule appointments, and provide essential updates to the relevant teams to ensure smooth communication and workflow. Effective use of shared tools like CRM systems, instant messaging platforms, and scheduling software is common in this role, helping to keep everyone informed and organized. Building strong communication habits and maintaining clear records are key to successfully collaborating across remote or distributed teams.

What are virtual receptionists?

Virtual receptionists are remote professionals who handle administrative and customer service tasks for businesses, such as answering phone calls, scheduling appointments, managing emails, and providing information to clients. They use digital tools and communication platforms to perform duties from a location outside the client’s office. This service helps businesses maintain a professional image, improve customer experience, and reduce overhead costs associated with hiring in-house staff. Virtual receptionists often support multiple clients and can offer services outside of regular business hours.
More about Virtual Receptionist jobs
What are the most commonly searched types of Receptionist jobs in Calgary, AB? The most popular types of Receptionist jobs in Calgary, AB are:
What are popular job titles related to Virtual Receptionist jobs in Calgary, AB? For Virtual Receptionist jobs in Calgary, AB, the most frequently searched job titles are:
What job categories do people searching Virtual Receptionist jobs in Calgary, AB look for? The top searched job categories for Virtual Receptionist jobs in Calgary, AB are:
Virtual Receptionist jobs near you
Infographic showing various Virtual Receptionist job openings in Calgary, AB as of July 2026, with employment types broken down into 45% Full Time, 44% Part Time, and 11% Contract. Highlights an 100% In-person job distribution.

Receptionist

Charlesglen Toyota

Calgary, AB

Part-time

Re-posted 14 days ago

Job description

Job Description – Sales Receptionist

Reports to: Sales Managers

We are Charlesglen Toyota, "Alberta's Celebration Destination". Charlesglen Toyota is an "Award Winning" Toyota Dealership: Google Reviews - #1 rated Toyota Dealership in Canada; Dealer Rater - # 1 rated Toyota Dealership in Alberta; Three Best Rated - # 1 Rated Dealership in Calgary; plus numerous other awards.

Description

As the greeter, when customers arrive at our Dealership, the receptionist becomes the face of the company and is an integral member of our team. The Receptionist has the responsibility of providing an unsurpassed level of customer care to each individual who walks through our doors or interacts with our team, through the switchboard. In addition to customer service, our Receptionist’s role encompasses other administrative duties as outlined below.

Working hours are:

Thursday 4 - 9 PM,

Saturday, 8 AM- 6 PM

Responsibilities

  • Convey a professional, friendly, respectful and welcoming tone to all clients who either phone or physically arrive at our Dealership. As the first contact for our customers, our Receptionist exemplifies our company philosophy of “Treating our Clients like Family”.
  • Ensure that every individual that enters the dealership is greeted with a smile and provided with a friendly transition, so their needs are addressed.
  • Maintain an overall knowledge of the dealership department functions and the team members responsible for each of them.
  • Build a professional, respectful and caring relationship with all staff members to optimize workplace enjoyment and productivity
  • Switchboard:- handle all incoming calls quickly and efficiently with an emphasis on:
  1. Minimizing the time clients are placed on hold
  2. Referring messages to the correct department in a prompt and professional manner
  • Assisting Sales Reps with information entered into our CRM Operating Program - PBS
  • Monitoring plates used on test drives by our Sales Reps
  • Monitoring the Sales Rep floor rotation spreadsheet
  • Assisting service customer vehicle pickups when service is closed
  • Assisting customers who come in to pick up their new vehicle
  • Any other responsibilities that are required by the Sales Management team

Qualifications

  • Individuals who exemplify Charlesglen's values: Teamwork. Integrity and Honest Communication
  • Ability to communicate and connect with customers electronically, by phone, email, text or in person
  • Exceptional phone skills: incoming calls, outgoing calls, cold calls
  • Proficient typing skills
  • Advanced computer / technology skills
  • Amazing customer service skills
  • Possess strong communication skills
  • Desire to continue learning for constant improvement
  • High School diploma or equivalent
  • Team Player