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Virtual Library Assistant Jobs in Chicago, IL (NOW HIRING)

Newberry Library

Executive Assistant

Chicago, IL · On-site

... virtual participation, and taking minutes; * Serve as a point of contact for routine inquiries and ... THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER. For more information, please see the ...

Socket.dev

Executive Assistant

Chicago, IL · On-site

$60 - $85/hr

... virtual participation, and taking minutes; * Serve as a point of contact for routine inquiries and ... THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER. For more information, please see the ...

Thrive Pet Healthcare

Veterinary Assistant

Chicago, IL · On-site

$21 - $23/hr

Description Veterinary Assistant North Center Animal Hospital Chicago, IL Full-time Projected ... Our vast, diverse, and free library of continuing education courses - ThriveU * Live, virtual ...

Smg3rx

Training Coordinator

Schaumburg, IL · On-site

$59 - $73/hr

Reserve meeting rooms and coordinate virtual meeting logistics * Adjust schedules as needed based ... Maintain training repositories and documentation libraries * Assist with updates to training guides ...

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All JobsLibrary JobsVirtual Library Assistant JobsVirtual Library Assistant Jobs in Chicago, IL

Virtual Library Assistant information

See Chicago, IL salary details

$11

$25

$34

How much do virtual library assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for virtual library assistant in Chicago, IL is $25.13, according to ZipRecruiter salary data. Most workers in this role earn between $21.06 and $28.22 per hour, depending on experience, location, and employer.

What is a virtual library assistant?

A Virtual Library Assistant is a professional who helps library users access resources, answer reference questions, and navigate digital library systems remotely, typically via chat, email, or video call. They assist with catalog searches, digital borrowing, research support, and troubleshooting access to online databases and e-books. This role allows patrons to receive library services without visiting a physical library, making information and resources more accessible to a wider audience.

How does a virtual library assistant typically collaborate with librarians and library patrons in a remote setting?

As a Virtual Library Assistant, you will frequently interact with librarians, library staff, and patrons through digital platforms such as email, chat, and video conferencing. Your responsibilities may include assisting patrons with research requests, troubleshooting access to electronic resources, and supporting librarians in managing digital collections. Communication is key, as you’ll often coordinate with team members to resolve issues or develop new virtual services. Being proactive and responsive helps ensure seamless remote support and a positive experience for all users.

What are the key skills and qualifications needed to thrive as a virtual library assistant, and why are they important?

To thrive as a Virtual Library Assistant, you need a solid understanding of library science fundamentals, information organization, and customer service, often supported by coursework or experience in library settings. Familiarity with integrated library systems (ILS), digital cataloging tools, and online reference platforms is typically required. Strong communication, problem-solving, and digital literacy skills help you assist users remotely and manage multiple inquiries efficiently. These skills ensure users receive timely, accurate support and that digital resources are managed effectively in a virtual environment.

What is the difference between Virtual Library Assistant vs Library Clerk?

AspectVirtual Library AssistantLibrary Clerk
CredentialsHigh school diploma or equivalent; some roles may prefer library science courseworkHigh school diploma or equivalent
Work EnvironmentRemote, online platformsOn-site in libraries or public facilities
Employer & Industry UsageLibraries, educational institutions, online servicesPublic, academic, or special libraries
Common Search & ComparisonOften compared for customer service and administrative tasksCompared for in-person assistance and clerical duties

The Virtual Library Assistant typically works remotely, handling online customer inquiries, cataloging, and administrative tasks, while the Library Clerk works on-site, assisting patrons directly and managing physical library materials. Both roles support library operations but differ mainly in work environment and daily responsibilities.

What are popular job titles related to Virtual Library Assistant jobs in Chicago, IL?

For Virtual Library Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Virtual Library Assistant jobs in Chicago, IL look for?

The top searched job categories for Virtual Library Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Virtual Library Assistant jobs?

Cities near Chicago, IL with the most Virtual Library Assistant job openings:

Virtual Library Assistant jobs near you
Infographic showing various Virtual Library Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $52,278 per year, or $25.1 per hour.

Executive Assistant

Newberry Library

Chicago, IL • On-site

Other

Posted 10 days ago

Job description

TO APPLY: Interested candidates should attach a cover letter and resume/CV, both as PDF Documents, to their application in the Newberry Career Center. Applications sent without both a resume and cover letter will not be considered. To be considered for this role, applicants must be authorized to work in the United States without sponsorship. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable to apply for a job on this site as a result of your disability. You can request reasonable accommodations by email.
ABOUT THE NEWBERRY: The Newberry collection-some 1.6 million books, 600,000 maps, and 5 million manuscript pages-is a portal to more than six centuries of human history, from the Middle Ages to the present. We connect researchers and visitors with our collection in the Newberry's reading rooms, exhibition galleries, program spaces, classrooms, and online digital resources.
Since its founding in 1887, the Newberry has remained dedicated to deepening our collective understanding of ourselves and the world around us. As individuals engage with Newberry collections and staff, they discover stories that bridge the past and present and illuminate the human condition.
The Newberry's community of discovery is driven by a shared commitment to promoting research, inspiring learning, and using inquiry across the humanities as a tool to engage critically in a vibrant democratic society.
TITLE: Executive Assistant
DEPARTMENT: Finance and Administration
SUMMARY: The Executive Assistant provides administrative, operational, and project support to senior leadership to advance divisional priorities and ensure effective day-to-day operations. Reporting to the Vice President for Finance and Administration, with support responsibilities to designated Vice Presidents within the Newberry, this position coordinates schedules, meetings, communications, and administrative activities across multiple divisions. The Executive Assistant exercises professionalism, sound judgment, discretion, and initiative while supporting a broad range of responsibilities in a collaborative environment.
RESPONSIBILITIES:
  • Manage complex calendars, schedule meetings and events, coordinate room reservations, and resolve scheduling conflicts;
  • Coordinate logistics for meetings, committees, and special events, including agendas, materials, catering, room arrangements, virtual participation, and taking minutes;
  • Serve as a point of contact for routine inquiries and communications, interacting professionally and confidentially with staff, vendors, visitors, and other stakeholders;
  • Assist with the preparation, editing, and coordination of correspondence, reports, presentations, and other materials on behalf of divisional leadership;
  • Process invoices, reimbursements, credit card reconciliations, and other administrative transactions in accordance with Library policies and procedures;
  • Support operational activities including vendor coordination, insurance administration, contract processing, procurement of supplies and services, and maintenance of departmental records;
  • Assist with special projects and administrative initiatives by gathering information, organizing materials, and tracking project-related tasks;
  • Gather information, compile materials, perform basic research, and utilize spreadsheets, databases, and Library systems to support administrative and operational activities;
  • Support administrative activities related to collection loans, acquisitions reporting, and other Collections and Library Services initiatives as assigned;
  • Participate in cross-departmental committees and collaborative initiatives as assigned;
  • Perform other duties and special assignments as required to support the objectives of the Vice Presidents and the Library.
QUALIFICATIONS:
  • Bachelor's degree required;
  • 3-4 years of professional experience required, administrative experience preferred;
  • Strong writing and editing skills, as well as the ability to communicate verbally with internal and external stakeholders;
  • Demonstrated ability to exercise independent judgment, meet deadlines and manage several projects simultaneously;
  • Excellent organization skills with keen attention to detail;
  • Highest standards of professionalism, including tact, discretion, confidentiality, and excellent interpersonal skills for interacting with staff, trustees, and executives;
  • Strong computer skills; experience with Raiser's Edge or another CRM software preferred; experience with Microsoft Office/Outlook suite preferred;
  • Previous experience in a non-profit setting a plus.

SCHEDULE: This is a full-time, exempt position, working 35 hours per week. While normal working hours are generally from 9:00 AM-5:00 PM, Monday through Friday, incumbent will need to work outside these hours, as needed, to accomplish goals and may adjust schedule accordingly with supervisor's permission. Remote work may be available in accordance with Library policy; however, the position requires regular onsite presence to support the needs of the role and the department.
BENEFITS:For more information, please see the "What We Offer" section on the Newberry Careers page.
THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER.
For more information, please see the Newberry Careers page (https://www.newberry.org/careers).

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