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Virtual Event Planner Jobs in Kentucky (NOW HIRING)

CALIBRE Systems

KY · On-site

$53K - $65K/yr

The Marketing Specialist/Strategic Planner supports outreach, communications, and event planning ... virtual hiring events, and career days. * Develop or support flyers, marketing materials, news ...

Med Center Health

Community Dietitian

Bowling Green, KY · On-site

Assists with program planning and delivery for community events, initiatives, and wellness programs ... virtual events as well as social media and other marketing campaigns. * Develops and promotes ...

Med Center Health

Community Dietitian

Bowling Green, KY · On-site

Assists with program planning and delivery for community events, initiatives, and wellness programs ... virtual events as well as social media and other marketing campaigns. * Develops and promotes ...

The National Academies of Sciences, Engineering, and Medicine

$23.04 - $28.79/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintains email and distribution lists. 2. Event Planning and Management : Coordinates and executes logistical arrangements for internal and external meetings and workshops in both virtual and in ...

The National Academies of Sciences, Engineering, and Medicine

$23.97 - $29.96/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintains email and distribution lists. 2. Event Planning and Management : Coordinates and executes logistical arrangements for internal and external meetings and workshops in both virtual and in ...

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All JobsEvent Planner JobsVirtual Event Planner JobsVirtual Event Planner Jobs in Kentucky

Virtual Event Planner information

See Kentucky salary details

$11

$26

$37

How much do virtual event planner jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for virtual event planner in Kentucky is $26.45, according to ZipRecruiter salary data. Most workers in this role earn between $20.87 and $30.67 per hour, depending on experience, location, and employer.

What is the difference between Virtual Event Planner vs Event Coordinator?

AspectVirtual Event PlannerEvent Coordinator
CredentialsOften requires event planning certifications or relevant experienceMay have similar certifications but less specialized
Work EnvironmentPrimarily remote, online platforms, digital toolsOn-site or hybrid event locations, in-person coordination
Industry UsageUsed across corporate, social, and nonprofit sectors for virtual eventsUsed for both in-person and virtual events, often in the same industries
Search & Comparison IntentHigh overlap in skills and job functions, often compared by job seekers

While both roles involve planning and coordinating events, Virtual Event Planners focus on online and remote event execution, utilizing digital tools and platforms. Event Coordinators often handle in-person events but may also work on hybrid or virtual events. The main difference lies in the work environment and the specific skills required for virtual versus in-person event management.

What does a virtual event planner do?

As a virtual event planner, your duties focus on helping clients plan meetings, events, or celebrations. This is a remote position in which your responsibilities depend on the type of events you plan and the needs of each client. You provide an initial online consultation with clients to determine their needs and budget. You then design the party, wedding, meeting, or celebration, and coordinate with vendors to provide services. You also handle schedule planning. Some virtual event planners work online but go to the venue during the event, while others work solely online.

What are some common challenges virtual event planners face when coordinating online events, and how can they be addressed?

Virtual Event Planners often encounter challenges such as technical difficulties, attendee engagement, and coordinating with remote teams. To address these, it’s important to have contingency plans for tech issues, ensure all platforms are tested in advance, and use interactive tools (like polls or breakout rooms) to boost engagement. Regular communication with clients, speakers, and vendors is crucial for smooth collaboration, and staying organized with project management software can help keep everyone aligned. Being proactive and adaptable is key to overcoming these challenges and delivering successful virtual events.

Can you be a remote virtual event planner?

Yes, virtual event planners can work remotely, coordinating online events such as webinars, conferences, and meetings. They often use digital tools like event management software, video conferencing platforms, and project management apps to plan and execute events from any location.

What are the key skills and qualifications needed to thrive as a virtual event planner, and why are they important?

To thrive as a Virtual Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a background in hospitality, marketing, or communications. Familiarity with virtual event platforms (such as Zoom, Hopin, or Webex), project management tools, and certification in event planning (like CMP or CSEP) is highly valuable. Excellent communication, problem-solving abilities, and adaptability help you manage client needs and troubleshoot issues in real time. These skills ensure seamless event execution, high attendee engagement, and client satisfaction in a dynamic virtual environment.

How much do virtual event planners make?

Virtual event planners typically earn between $40,000 and $70,000 annually, depending on experience, location, and the complexity of events managed. Experienced planners with certifications and strong technical skills can earn higher salaries, especially when working for larger organizations or as freelancers. Compensation may also include bonuses or project-based fees for specific events.

What does a virtual event planner do?

A Virtual Event Planner is responsible for organizing, coordinating, and managing online events such as webinars, conferences, workshops, and meetings. They handle tasks such as selecting digital platforms, managing event registration, coordinating speakers, creating event schedules, and ensuring smooth technical execution. Virtual Event Planners also oversee attendee engagement and troubleshoot any issues that arise during the event to provide a seamless experience for all participants.
More about Virtual Event Planner jobs

What are the most commonly searched types of Event Planner jobs in Kentucky?

The most popular types of Event Planner jobs in Kentucky are:

What are popular job titles related to Virtual Event Planner jobs in Kentucky?

For Virtual Event Planner jobs in Kentucky, the most frequently searched job titles are:

What job categories do people searching Virtual Event Planner jobs in Kentucky look for?

The top searched job categories for Virtual Event Planner jobs in Kentucky are:

What cities in Kentucky are hiring for Virtual Event Planner jobs?

Cities in Kentucky with the most Virtual Event Planner job openings:

Virtual Event Planner jobs near you
Infographic showing various Virtual Event Planner job openings in Kentucky as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 69% Full Time, 25% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $55,008 per year, or $26.4 per hour.

Events Coordinator III

University of Louisville

Louisville, KY • On-site

$29.27/hr

Full-time

Posted 4 days ago

University Of Louisville rating

8.1

Company rating: 8.1 out of 10

Based on 38 frontline employees who took The Breakroom Quiz

162nd of 618 rated colleges and universities

Job description

Department:
Location:
Belknap Campus
Time Type:
Full time
Worker Type:
Regular
Job Req ID:
R109076
Minimum Requirements:
Associate's Degree in a related field and two (2) years of related experience or an equivalent combination of education and experience. Grade 3 (Hourly)
Position Description:
The College of Arts & Sciences at the University of Louisville seeks a highly organized, service-oriented, and innovative Research Events Coordinator to support the college's vibrant portfolio of research, scholarly, and community-engaged programming.
This position serves as the central coordinator for events hosted by A&S research centers and institutes, helping to bring together faculty, students, visiting scholars, community partners, and the public through impactful conferences, symposia, lectures, workshops, and outreach activities. The successful candidate will thrive in a collaborative environment, manage multiple priorities with ease, work independently, and develop efficient communication and coordination streams that support high-quality event experiences across a diverse range of academic programs.
What You'll Do
Lead Event Planning and Coordination
  • Coordinate logistics for conferences, lectures, workshops, symposia, visiting scholars, and community-engaged events.
  • Partner with center and institute directors to develop annual event calendars and planning timelines.
  • Manage multiple concurrent events while balancing priorities and available resources.
  • Serve as the primary point of contact for faculty, institute leadership, external guests, and community partners.
  • Provide on-site event support, including troubleshooting and coordination of hybrid and virtual events.

Develop Processes and Improve Operations
  • Create and maintain event planning procedures, templates, and workflows.
  • Establish scalable systems that improve efficiency, consistency, and service across multiple research units.
  • Recommend and implement process improvements that enhance event support and program delivery.

Support Communications and Outreach
  • Coordinate event promotions, announcements, invitations, and marketing materials.
  • Maintain event-related website content and assist with social media and outreach efforts.
  • Help showcase the college's research, scholarship, and community engagement activities.

Manage Administrative and Financial Activities
  • Coordinate event budgets and financial transactions.
  • Process honoraria, reimbursements, vendor payments, and other event-related expenditures.
  • Monitor spending, track budgets, and prepare reports as needed.
  • Coordinate purchasing, facilities, equipment, and other operational support services.

Preferred Qualifications
  • Bachelor's degree in communications, event management, hospitality, business administration, public administration, or a related field, or an equivalent combination of education and experience.
  • Three years of progressively responsible experience coordinating events, programs, or administrative operations.
  • Demonstrated ability to independently manage multiple projects, establish priorities, improve processes, and coordinate activities across diverse stakeholder groups.
  • Experience coordinating events in a higher education environment.
  • Experience supporting academic, student, donor, or public-facing events.
  • Familiarity with university scheduling, procurement, or financial systems.
  • Experience supporting hybrid and virtual events.
  • Experience working with faculty, students, alumni, and community partners.

What We're Looking For
Successful candidates will demonstrate:
  • Exceptional planning and organizational skills.
  • Strong customer service and relationship-building abilities.
  • Attention to detail and commitment to quality.
  • Excellent written and verbal communication skills.
  • Sound judgment and problem-solving abilities.
  • Ability to adapt to changing priorities in a fast-paced environment.
  • A collaborative mindset and commitment to supporting research and scholarly excellence.

Working Conditions
This position requires occasional evening and weekend work in support of special events. The role also involves standing and walking for extended periods during events and assisting with basic event setup.
Why Join Us?
The College of Arts & Sciences is home to a diverse community of scholars, researchers, centers, and institutes that address pressing local and global challenges. This position offers an exciting opportunity to help shape and support the events and programs that showcase the college's research, creative activity, scholarship, and community impact.
Apply today and help bring meaningful academic and community-engaged events to life at the University of Louisville.
Target Compensation Maximum:
$29.27
Target Compensation Minimum:
$19.51
Compensation will be commensurate to candidate experience.
Equal Employment Opportunity
The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.
Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.
Assistance and Accommodations
Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.
If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.

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