Virtual Data Entry Jobs in Oregon (NOW HIRING)

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Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications.

Resume preference: The hiring manager(s) for this position prefer (if able) a resume to be attached to your application instead of providing a work history. If you are unable to attach a resume, please add your work history to your Workday account.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $27.49 - $42.65. [OR the annual salary for this position is $57,183 - $88,708.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Location Highlights

Portland, Oregon was founded in 1845 (incorporated in 1851). It is the state's largest city and the county seat for Multnomah County. It is named for Portland, Maine. It is situated at the confluence of the Willamette and Columbia Rivers. Recreational activities include, numerous museums (including OMSI), parks (including Forest Park, largest wilderness park in city limits in the nation), hiking (including in-city hiking trails), restaurants (including Food Carts), Mt Hood (about 50 miles east) and much more. Portland is home to three major sports teams: Trailblazers (NBA), Timbers (MLS), and Thorns (NWSL).

Position Highlights

The Multnomah County Circuit Court is hiring a High-Volume Courtroom Clerk (Courtroom Clerk).

In this role...

You will have many varying responsibilities. First and foremost, you will support a judge in a courtroom by performing real-time data entry as well as knowing your docket inside and out to respond to questions from the judge, other court staff, and court participants. The High-Volume Clerks unit works with a variety of case types ranging from criminal, traffic, parking, domestic relations, stalking, small claims, and landlord/tenant. Prior to and during your assigned docket, you will be required to review case files, prepare court forms, and make note of any pertinent information related to each case. During the docket you will be tasked with handling exhibits, running recording systems, completing forms, managing virtual appearances, and helping the judge manage the flow of the docket. All of these tasks require attention-to-detail and the ability to navigate multiple computer programs at the same time, while also keeping an eye on what is happening in the courtroom. After the docket, you will be required to audit your work and ensure that all data entry was completed with 100% accuracy, including scheduling hearings, recalling warrants, routing paperwork, suspending or clearing drivers' license suspensions, generating judgments, and issuing show-cause actions when appropriate.

When you are not in the courtroom, you will provide administrative support in partnership with other court staff. This work includes performing complex data entry, processing documents filed with the court, downloading and verifying virtual court recordings, maintain multiple calendars, schedule hearings, and entering dispositions and sentences. You will also compose letters, prepare correspondence and legal documents, and review documents for accuracy and completeness. Part of your time will be spent maintaining and contributing to tracking databases, arranging for court interpreters, and serving as a technical resource for colleagues.

Additionally, you will provide customer service to judges, court staff, lawyers, litigants, partner agencies, and the public as a key part of this position. You will check in parties for court, verify parties' contact information, respond to emails, and work at our reception desk. As a member of the High-Volume Clerks team, you will also be required to train new employees as needed.

As with all Multnomah Circuit Court positions, assigned tasks may be changed to accommodate workload and organizational needs.

Application Process

• Workday times out after approximately 15 minutes of inactivity and all progress will be lost.
• REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.
• REQUIRED:a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Address the cover letter "To the Hiring Manager."
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• (PREFERRED) Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent.

AND

At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

OR

Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Skill responding tactfully and professionally to customers or clients who are facing challenging life circumstances, highly stressful situations, or trauma.
• Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying, handling, and securing confidential information and materials.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday; slight variation from these hours may be permitted at the supervisor's discretion. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
• Occasional overtime may be required to complete a court session and related time-sensitive paperwork or data entry.
• This position mainly works at the Multnomah County Courthouse (1200 SW 1st Ave.) but occasionally may need to work at the East County Courthouse (18480 SE Stark St.), the Justice Center (1120 SW 3rd Ave.), or the Juvenile Justice Center (1401 NE 68th Ave.).
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma. This position may be exposed to hostile litigants and high-risk defendants and to court exhibits that include weapons or other hazardous materials.
• Long periods of sitting or standing.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner. Software programs used include Microsoft Office Suite, For the Record, Odyssey, Webex, and the Sheriff Warrant and Inmate System.

ADDITIONAL INFORMATION
Parking

Multnomah County Circuit Court does not provide parking for the central courthouse or justice center staff. Daily parking is available across SW 1st St from the central courthouse (monthly parking is limited). Another option is the Douglas Garage at 1835 S River Dr, Portland, OR 97204. Parking cost is $165/month and is a half-mile from the courthouse and justice center.

Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans' or Oregon National Guard Preference
Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit theOregon job opportunitiesVeterans, Disabled Veterans & State Servicemembersweb page for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon's pay equity law. In this job profile, we offer candidates new to OJD the first two steps of the salary range. For more information on pay equity, click here.
Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions a...