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Virtual Assistant Event Planner Jobs in Utah (NOW HIRING)

Hyatt

Event Coordinator/Concierge

Park City, UT

The dual role of Event Coordinator/Concierge will assist Event Planners and Event Sales team with ... our virtual reality experience. Why Work at Hyatt? Free room Nights, Discounted and friends ...

Leigh and Co.

Wedding Planner

Salt Lake City, UT · On-site

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Leigh and Co.

Wedding Planner

Salt Lake City, UT · On-site

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Utah State University

Event Assistant

Logan, UT · On-site

$13/hr

... Student events and logistics. This position will assist in preparing various logistical ... Duties include multi-level planning, customer service, correspondence, possible social media ...

Utah State University

Event Assistant

Logan, UT · On-site

$13/hr

... Student events and logistics. This position will assist in preparing various logistical ... Duties include multi-level planning, customer service, correspondence, possible social media ...

Stampin Up Inc

Senior Events Specialist

Riverton, UT · On-site

... event planning role. As our Senior Events Specialist, you'll help shape some of Stampin' Up!'s largest global experiences. Anything from large-scale conventions and incentive trips to virtual and ...

Stampin Up, Inc.

Senior Events Specialist

Riverton, UT · On-site

... event planning role. As our Senior Events Specialist, you'll help shape some of Stampin' Up!'s largest global experiences. Anything from large-scale conventions and incentive trips to virtual and ...

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Virtual Assistant Event Planner information

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How much do virtual assistant event planner jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for virtual assistant event planner in Utah is $18.75, according to ZipRecruiter salary data. Most workers in this role earn between $15.10 and $21.44 per hour, depending on experience, location, and employer.

What is a virtual assistant event planner?

Virtual Assistant Event Planners are professionals who manage event planning tasks remotely, providing support for organizing meetings, conferences, parties, or other events. They handle duties such as coordinating schedules, booking venues, sending invitations, managing RSVPs, and liaising with vendors—all from a remote location. This allows clients to have events planned efficiently without the need for in-person meetings. Virtual Assistant Event Planners use digital tools and strong communication skills to ensure every detail is covered, making event organization convenient and cost-effective.

How does a virtual assistant event planner typically coordinate with clients and vendors remotely to ensure successful event execution?

As a Virtual Assistant Event Planner, you will rely heavily on digital communication tools such as email, video conferencing, and project management software to coordinate with clients and vendors. Clear documentation, regular status updates, and proactive follow-ups are essential for managing timelines and addressing any issues quickly. You'll often create shared calendars, manage guest lists, and oversee logistics virtually, ensuring all stakeholders are aligned. Collaboration platforms like Slack, Trello, or Asana help streamline communication and keep everyone on the same page, despite working from different locations.

What are the key skills and qualifications needed to thrive as a virtual assistant event planner, and why are they important?

To thrive as a Virtual Assistant Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a background in administration or hospitality. Familiarity with project management tools (like Asana or Trello), virtual meeting platforms (such as Zoom), and event planning software is typically required. Exceptional communication, problem-solving, and multitasking abilities help you manage client expectations and adapt to changing circumstances. These skills ensure seamless event execution, client satisfaction, and efficient handling of logistics in a remote environment.

What is the difference between Virtual Assistant Event Planner vs Virtual Assistant?

AspectVirtual Assistant Event PlannerVirtual Assistant
CredentialsBasic administrative skills, event planning experience often preferredAdministrative skills, basic computer proficiency
Work EnvironmentRemote, often client-specific event projectsRemote, general administrative support across industries
Employer & IndustryEvent planning companies, corporate clients, individualsVarious industries including startups, small businesses, entrepreneurs
Search & Comparison IntentLooking for specialized event planning supportGeneral virtual assistance needs

The Virtual Assistant Event Planner specializes in coordinating and managing events remotely, often requiring specific event planning skills. In contrast, a Virtual Assistant provides broader administrative support across various tasks and industries. While both roles are remote and require organizational skills, the event planner focuses on event-specific tasks, making their services more niche compared to general virtual assistance.

Can you be a remote virtual assistant event planner?

Yes, a virtual assistant event planner can work remotely, coordinating events and managing tasks using online tools and communication platforms. Many employers and clients hire remote event planners, especially for tasks like scheduling, vendor communication, and logistics management, which can be done from any location with internet access.

How to become a virtual assistant event planner?

To become a virtual assistant event planner, develop strong organizational and communication skills, gain experience in event coordination, and become proficient with tools like project management software and virtual communication platforms. Obtaining relevant certifications, such as Certified Meeting Professional (CMP), can enhance credibility. Building a professional online presence and networking can also help secure clients in this remote role.

What are popular job titles related to Virtual Assistant Event Planner jobs in Utah?

For Virtual Assistant Event Planner jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Virtual Assistant Event Planner jobs in Utah look for?

The top searched job categories for Virtual Assistant Event Planner jobs in Utah are:

What cities in Utah are hiring for Virtual Assistant Event Planner jobs?

Cities in Utah with the most Virtual Assistant Event Planner job openings:

Virtual Assistant Event Planner jobs near you

Event Coordinator/Concierge

Hyatt Hotels Corporation

Park City, UT • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 16 days ago

Hyatt Hotels rating

7.1

Company rating: 7.1 out of 10

Based on 255 frontline employees who took The Breakroom Quiz

23rd of 108 rated hotels

Job description

The Grand Hyatt Deer Valley Hotel is in the famed Deer Valley ski resort and approximately 40 minutes from the Salt Lake City International Airport. The Grand Hyatt Deer Valley Hotel is part of a new development, planned to incorporate 17 ski lifts, ±1,600 residential units, 8 hotels with a total of ±1,350 rooms, ±250,000 square feet of conference and retail space, and one of the largest "ski beaches" in the world.
The Grand Hyatt is comprised of 436 luxury accommodations including 381 guest rooms and 55 residential units with approximately 30,000 square feet of versatile indoor meeting space, lobby level 3-meal restaurant and bar, signature bar, pool/après ski bar and grill, coffee bistro, large outdoor event terrace, pool and 3 whirlpools, kids club, and fitness area.
Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture.
The dual role of Event Coordinator/Concierge will assist Event Planners and Event Sales team with administrative duties pre-, during and post- event, including but not limited to clerical, account management, on-site client service and client follow up. During peak business times, the Event Coordinator/Concierge will spend most of the day on the floor assisting our clients on-site needs. All other times, Event Coordinator/Concierge is responsible for supporting the event team members of the hotel administratively, and for delivering outstanding customer service with all customer interactions. Highly organized, detail oriented, analytically minded, good oral and written communication skills are of utmost importance. If you are a team player and looking for advancement in Events, Sales and/or catering, this position is a great start start to a fulfilling events career with Hyatt.
Event Coordinator Roles and Responsibilities include, but not limited to:
  • Events distribution SOP's to Operating departments.
  • Collect estimated balances for catering and group business via e-Sertifi as per hotel accounting payment SOP's.
  • Assisting with billing and reconciliation
  • Assist with commission and rebate reporting and processing
  • Collaborative Diagramming - assistance with the details of this application/creating function space diagrams
  • Review no-shows from the previous night and make corrections as needed.
  • Assist verifying and correcting Group guest's folios.
  • Preparing Breakfast coupons for groups for Banquets/F&B
  • Ensure all Group functions are completed in an accurate and timely fashion.
  • Effectively communicate with internal and external customers.
  • Book meetings and events for in-house event & manage Banquet Event Orders (BEO) .
  • Assist event managers with collateral (i.e. vouchers, signage, place cards, etc.)
  • Send out VIP Amenity Requests
  • Maintain timely and effective paper flow and communication within department and to other departments.
  • Manage thank you letters for Group functions and distribute accordingly
  • Organize in-house deliveries, amenities, welcome letters, transportation schedules, for group clients etc. as needed.
  • Occasional evening and weekend work to meet customer needs
  • Perform any other duties assigned

Meeting Concierge Roles and Responsibilities include, but not limited to:
  • Strong understanding of client programs and events
  • Perform Meeting Room Inspections, Cleanliness and Maintenance walkthroughs
  • Monitor Customer Personal and Practical Needs, anticipating their needs and making sure that they are satisfied throughout the entire day
  • Immediate Response is Key (Respond within 5 minutes, resolve with 15 minutes)
  • Provide added services to repeat customers who may have hinted to something previously.
  • Provide feedback to other departments involved in planning and organizing the function
  • Meet and Greet Site inspections and attend necessary hotel planning meetings
  • Service Recovery (turn a negative experience into a positive experience before the guest departs the hotel)

Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture.
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
Click here to spend a 'day in the life' of a hospitality professional at a full-service hotel via our virtual reality experience.
Why Work at Hyatt?
• Free room Nights, Discounted and friends & Family room rates*
• Medical, Dental and vision insurance with only 30-day waiting period*!
• 401K with company Match*
• Free employee meal during shift
• Generous paid time off*
• Tuition reimbursement*
• Employee stock purchase plan*
• Discounted Ski Passes*
• Excellent training, professional development and more
*Applicable for FT Year Around Positions
Please note: We are not able to provide sponsorship for work authorization or visa sponsorship for this position.
All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

What Hyatt Hotels employees say

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About Hyatt

Sourced by ZipRecruiter

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and our guests have been at the heart of our business and helped Hyatt become one of the best, and fastest-growing hospitality brands in the world. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues. As we continue to grow, we never lose sight of what's most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

Industry

Hospitality services

Company size

10,000+ Employees

Headquarters location

Chicago, IL, US

Year founded

1957

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