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Executive Assistant Event Planner Jobs in Utah (NOW HIRING)

Sundance Mountain Resort

Executive Assistant

UT · On-site

... for meetings, events, and strategic initiatives. Executive Leadership Support: * Provide ... planning sessions. Executive Communications: * Draft correspondence, presentations, reports ...

Sundance Resort

Executive Assistant

Provo, UT · On-site

... for meetings, events, and strategic initiatives. Executive Leadership Support: * Provide ... planning sessions. Executive Communications: * Draft correspondence, presentations, reports ...

Sundance Mountain Resort

Executive Assistant

Provo, UT · On-site

... events, and strategic initiatives.Executive Leadership Support:Provide administrative support and ... Assist with annual planning meetings, budget preparation meetings, leadership retreats, and other ...

Medallion Bank

Executive Assistant

Salt Lake City, UT · On-site

Prepare and organize materials for leadership, formal committee and strategic planning meetings ... events, and meals. Draft correspondence, reports, and communications on behalf of executives.

University of Utah

Executive Assistant

Salt Lake City, UT · Hybrid

$39K - $68K/yr

Details Open Date 05/19/2026 Requisition Number PRN45120B Job Title Executive Assistant Working ... Supports the planning and execution of events hosted by the Dean's Office, including logistics ...

Medallion Bank

Executive Assistant

Salt Lake City, UT · On-site

Prepare and organize materials for leadership, formal committee and strategic planning meetings ... events, and meals. * Draft correspondence, reports, and communications on behalf of executives.

Medallion Bank

Executive Assistant

Salt Lake City, UT · On-site

Prepare and organize materials for leadership, formal committee and strategic planning meetings ... events, and meals. * Draft correspondence, reports, and communications on behalf of executives.

Snap Finance

Executive Assistant

West Valley City, UT · On-site

... planning and coordinating executive meetings, events, or conferences. * Exceptional organizational, prioritization, and time-management skills. * Excellent verbal and written communication skills ...

Medallion Bank

Executive Assistant

Salt Lake City, UT · Hybrid

Prepare and organize materials for leadership, formal committee and strategic planning meetings ... events, and meals. * Draft correspondence, reports, and communications on behalf of executives.

Snap Finance

Executive Assistant

West Valley City, UT · On-site

... planning and coordinating executive meetings, events, or conferences. * Exceptional organizational, prioritization, and time-management skills. * Excellent verbal and written communication skills ...

Onset Financial

Executive Assistant

Draper, UT · On-site

Assisting in special projects, events, and other administrative duties as assigned. Ideal Candidate: * Experience in an executive assistant role is a plus. * Positive and enthusiastic attitude.

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Executive Assistant Event Planner information

What is an executive assistant event planner?

An Executive Assistant Event Planner is a professional who combines the responsibilities of an executive assistant with those of an event planner. They support senior executives by managing schedules, correspondence, and administrative tasks while also organizing and coordinating company events, meetings, conferences, and special functions. This dual role requires excellent organizational, communication, and multitasking skills, as well as the ability to handle confidential information and manage logistics for high-profile events. Often, they serve as the primary point of contact for internal and external stakeholders related to event planning and executive support.

How does an executive assistant event planner typically balance administrative duties with event planning responsibilities?

Executive Assistant Event Planners often juggle a blend of administrative tasks, such as calendar management and correspondence, alongside hands-on event planning duties like coordinating logistics, vendors, and guest lists. Balancing these roles requires strong organizational skills and effective time management to ensure both daily office operations and event deadlines are met seamlessly. Many professionals in this role use project management tools and maintain open communication with executives and event teams to keep priorities clear. This dual-focus environment offers variety but can be fast-paced, making adaptability a key asset for success.

What are the key skills and qualifications needed to thrive as an executive assistant event planner, and why are they important?

To thrive as an Executive Assistant Event Planner, you need strong organizational, multitasking, and time-management skills, often supported by experience in administrative support and event coordination. Familiarity with event management software, office productivity suites, and budgeting tools is typically required, along with certifications like Certified Administrative Professional (CAP) or Certified Meeting Professional (CMP) being advantageous. Exceptional communication, problem-solving abilities, and discretion are crucial soft skills for managing executive calendars, vendor relationships, and confidential information. These competencies ensure seamless event execution, efficient executive support, and successful stakeholder engagement.

How to plan an event as an executive assistant event planner?

An executive assistant event planner coordinates all aspects of event planning, including setting objectives, creating budgets, selecting venues, managing vendors, and overseeing logistics. They use organizational tools like calendars and project management software to ensure timely execution and often handle communication with stakeholders to meet event goals.

Is being an executive assistant event planner a stressful job?

Being an executive assistant event planner can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. Success in this role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations. However, stress levels vary depending on the workload and work environment.

What are popular job titles related to Executive Assistant Event Planner jobs in Utah?

For Executive Assistant Event Planner jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Event Planner jobs in Utah look for?

The top searched job categories for Executive Assistant Event Planner jobs in Utah are:

What cities in Utah are hiring for Executive Assistant Event Planner jobs?

Cities in Utah with the most Executive Assistant Event Planner job openings:

Executive Assistant Event Planner jobs near you
Infographic showing various Executive Assistant Event Planner job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

Sundance Mountain Resort

UT • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 6 days ago

Sundance Mountain Resort rating

4.6

Company rating: 4.6 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Job Title: Executive Assistant
Department: Admin
Reports To: President & Managing Director
Rate of Pay: DOE
Shift: Full-Time Mon - Fri with evenings and weekends required as needed.
FLSA Status: Salary, Non-exempt
Summary:
The Executive Assistant serves as the primary administrative and operational partner to the President & Managing Director, providing high-level executive support, managing priorities, coordinating communication, and ensuring the efficient operation of the Executive Office.
The correct candidate will be a trusted professional exercising sound judgment, maintaining strict confidentiality, and anticipating organizational needs before they arise. The Executive Assistant works closely with the Executive Leadership Team, ownership team, investors, department leaders, and external partners to ensure effective communication, seamless coordination, and exceptional execution of strategic initiatives.
Key Responsibilities:
Executive Office Management:
  • Manage the President's & Managing Director's calendars, daily priorities, and scheduling needs.
  • Proactively manage and prioritize the President's & Managing Director's inboxes, correspondence, and requests.
  • Anticipate scheduling conflicts and resolve them before they become issues.
  • Prepare daily briefing materials, meeting agendas, and supporting documents.
  • Coordinate all travel arrangements, itineraries, lodging, transportation, and related logistics.
  • Exercise sound judgment in determining priorities while protecting the President's & Managing Director's time.
  • Anticipate the needs of the President & Managing Director and proactively prepare for meetings, events, and strategic initiatives.

Executive Leadership Support:
  • Provide administrative support and coordination for the President, Managing Director, C-Suite members, and ownership team as requested.
  • Coordinate Executive Leadership Team meetings and other leadership meetings.
  • Prepare agendas, meeting materials, presentations, and supporting documentation.
  • Attend meetings, capture key decisions, prepare meeting minutes, and distribute follow-up action items.
  • Track leadership assignments and strategic initiatives to ensure timely follow-through.
  • Assist with annual planning meetings, budget preparation meetings, leadership retreats, and other executive planning sessions.

Executive Communications:
  • Draft correspondence, presentations, reports, speeches, and executive communications on behalf of the President & Managing Director.
  • Proofread and edit communications to ensure professionalism, consistency, and alignment with the Sundance brand.
  • Assist in responding to emails on behalf of the President & Managing Director.
  • Prepare presentation materials for executive meetings, ownership meetings, and Board presentations.
  • Schedule and coordinate podcast interviews, manage recording logistics, and coordinate with production partners.

Ownership, Investor & VIP Relations:
  • Coordinate all aspects of visits for ownership, investor partners, and other VIP guests.
  • Prepare visit itineraries, meeting schedules, lodging, transportation, dining reservations, and hospitality arrangements.
  • Coordinate guest amenities and personalized welcome experiences with the Concierge and Hospitality teams.
  • Serve as a primary point of coordination before, during, and after ownership visits.
  • Assist VIP guests and visitors while representing Sundance with professionalism and hospitality.

Project Coordination
  • Coordinate strategic projects initiated by the President & Managing Director.
  • Assist with research, information gathering, benchmarking, and preparation of executive briefing materials.
  • Track project milestones, deadlines, and deliverables across departments.
  • Follow up with department leaders to ensure completion of assigned projects and initiatives.
  • Assist with special projects and organizational priorities as assigned.

Cross-Department Coordination
  • Serve as a liaison between department leaders and the Managing Director.
  • Facilitate communication across departments to improve coordination and organizational effectiveness.
  • Assist the Programming Department with coordination of events involving the President.
  • Coordinate internal meetings and leadership schedules as requested.

Administrative Operations
  • Answer and direct incoming telephone calls professionally and efficiently.
  • Respond promptly to telephone, email, and written inquiries.
  • Perform clerical duties including typing, scanning, filing, copying, and document preparation.
  • Sort and distribute incoming mail.
  • Maintain office organization and ensure office equipment is operational.
  • Order office supplies and maintain appropriate inventory.
  • Process invoices, purchase orders, check requests, and related administrative paperwork.
  • Process Experience Certificates, Lodging Certificates, and Business Card requests.
  • Coordinate donation and trade requests, including tracking approvals and correspondence.
  • Run errands on and off property as needed.

Guest Relations
  • Act as a liaison between guests and resort leadership by responding to inquiries and ensuring concerns are appropriately addressed.
  • Respond to guest feedback on TripAdvisor, Google, Yelp, and other online review platforms.
  • Represent Sundance professionally in all guest interactions.

Organizational Expectations
  • Maintain the highest level of confidentiality and discretion.
  • Exercise independent judgment and professionalism in handling sensitive information.
  • Demonstrate exceptional organizational skills while managing multiple priorities.
  • Build strong working relationships throughout the organization.
  • Maintain a positive, service-oriented attitude while working in a fast-paced environment.
  • Share the Sundance story of land preservation, stewardship, and environmental commitment with guests whenever appropriate.
  • Support Sundance's sustainability and recycling initiatives.

This is a general description of this job. All employees of Sundance Mountain Resort will be required to perform any task that is asked of him/her within legal and ethical parameters and company policy.
Qualifications:
  • High school diploma or GED with an associate or bachelor's degree preferred
  • Minimum of three years of progressively responsible administrative experience supporting senior leadership, executives for similarly complex organizations, or an equivalent combination of education and experience. Preference will be given to those with experience in hospitality, destination resorts, luxury hotels, or similar guest focused organizations.
  • Exceptional customer service, communication, and organizational skills.
  • Demonstrated ability to maintain confidentiality and exercise sound judgement.
  • Preferred experience coordinating executive, ownership, board, and/or VIP meetings
  • Must possess a valid U.S. Drivers' License in good standing as determined by Sundance's Insurance Company guidelines.
  • Advanced proficiency in Microsoft 365 including Outlook, Word, Excel, PowerPoint, and Teams.
  • Strong proficiency in calendar management, presentation development, and document preparation.
  • Excellent typing and proofreading skills.
  • Ability to quickly learn new software systems and technology platforms.

Core Competencies:
The successful candidate must be able to demonstrate:
  • Executive presence and professionalism
  • Exceptional written and verbal communication
  • Absolute confidentiality and discretion
  • Strong project coordination and organizational skills
  • Proactive problem-solving and anticipation of needs
  • Sound judgment and decision-making
  • Hospitality mindset and guest-first service
  • Attention to detail and accuracy
  • Ability to prioritize competing demands
  • Calm, adaptable, and resourceful under pressure
  • Collaborative relationship building across all levels of the organization

Success In This Role:
Success in this role will require:
  • Efficient management of the Executive Office
  • Effective coordination of executive schedules and priorities
  • Timely completion of strategic projects and follow-up items
  • High-quality executive communications and presentations
  • Successful coordination of ownership and VIP visits
  • Strong collaboration across departments
  • Exceptional professionalism and confidentiality
  • Consistent support that enables the President, Managing Director and Executive Leadership Team to operate more effectively

Benefits:
  • Benefits package that includes: subsidized medical, dental, vision, 401k, short and long term disability, basic life insurance, & paid time off policy.
  • Employee discounts on dining and resort amenities
  • Season Pass for you, +1 and dependents

What Sundance Mountain Resort employees say

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