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Executive Assistant Event Planner Jobs (NOW HIRING)

selfpublishing.com

Event Planner

West Lake Hills, TX · On-site

$40K - $65K/yr

Event Planner Are you a systems-loving, people-savvy coordinator who gets excited about turning ... Act as an executive assistant when needed to help move deals forward faster You'll Know You're ...

QBE LLC (Federal)

Event Planner

Aberdeen, MD · On-site

Prepare and provide draft and final reports relating to event planning and assist with the preparation, review and update of documentation, procedures, planning and projects. Candidate's typical ...

K2services

Corporate Event Planner

New York, NY · On-site

$95K/yr

The Corporate Event Planner will serve as a key point of contact for internal clients, senior executives, executive assistants, vendors, and cross-functional partners while delivering seamless, white ...

Superbeo

Event Planner

Cranberry Township, PA · On-site

$26 - $44/hr

Event Planner Job Location: Cranberry Township, PA, 16066 Job Duration: 12 months Job Summary: * ... Serve as the main coordinator for all communications with the Ovation Users Executive Board.

Ingram Micro

Event Planner

Buffalo, NY · On-site

$78K - $124K/yr

Coordinate executive-level events and VIP experiences. * Develop and manage event budgets ... Experience managing full-cycle corporate events from planning through execution. * Experience ...

Opensity Solutions

Corporate Event Planner

New York, NY · On-site

$95K/yr

The Corporate Event Planner will serve as a key point of contact for internal clients, senior executives, executive assistants, vendors, and cross-functional partners while delivering seamless, white ...

Ingrammicro

Event Planner

Buffalo, NY

$78K - $124K/yr

Coordinate executive-level events and VIP experiences. * Develop and manage event budgets ... Experience managing full-cycle corporate events from planning through execution. * Experience ...

JLL

Event Planner

New York, NY

Event Planner- JLL What this job involves: As a key member of JLL's Experience Services team, you ... Your expertise will be essential in orchestrating high-profile events involving senior executives ...

Jones Lang LaSalle IP, Inc.

Event Planner

New York, NY · On-site

Your expertise will be essential in orchestrating high-profile events involving senior executives ... planning, audiovisual requirements, and comprehensive event support needs while acting as the ...

Robert Half

Executive Assistant

Bethesda, MD · On-site

$75K - $86K/yr

Administrative candidates with experience working for trade associations and a background in event planning are highly encouraged to apply. The Executive Assistant will be responsible for the ...

D'Amico Hospitality

Event Planner

Minneapolis, MN · On-site

$65K - $80K/yr

The ideal candidate has 5+ years of proven experience in event planning, catering sales ... executives, high-profile clients, event committees, and discerning hosts · The ability to build ...

D'Amico Hospitality

Event Planner

Minneapolis, MN · On-site

$65K - $80K/yr

The ideal candidate has 5+ years of proven experience in event planning, catering sales ... executives, high-profile clients, event committees, and discerning hosts · The ability to build ...

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Executive Assistant Event Planner information

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$19.5K

$67.1K

$98.5K

How much do executive assistant event planner jobs pay per year?

As of Sep 14, 2026, the average yearly pay for executive assistant event planner in the United States is $67,056.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What is an executive assistant event planner?

An Executive Assistant Event Planner is a professional who combines the responsibilities of an executive assistant with those of an event planner. They support senior executives by managing schedules, correspondence, and administrative tasks while also organizing and coordinating company events, meetings, conferences, and special functions. This dual role requires excellent organizational, communication, and multitasking skills, as well as the ability to handle confidential information and manage logistics for high-profile events. Often, they serve as the primary point of contact for internal and external stakeholders related to event planning and executive support.

How does an executive assistant event planner typically balance administrative duties with event planning responsibilities?

Executive Assistant Event Planners often juggle a blend of administrative tasks, such as calendar management and correspondence, alongside hands-on event planning duties like coordinating logistics, vendors, and guest lists. Balancing these roles requires strong organizational skills and effective time management to ensure both daily office operations and event deadlines are met seamlessly. Many professionals in this role use project management tools and maintain open communication with executives and event teams to keep priorities clear. This dual-focus environment offers variety but can be fast-paced, making adaptability a key asset for success.

What are the key skills and qualifications needed to thrive as an executive assistant event planner, and why are they important?

To thrive as an Executive Assistant Event Planner, you need strong organizational, multitasking, and time-management skills, often supported by experience in administrative support and event coordination. Familiarity with event management software, office productivity suites, and budgeting tools is typically required, along with certifications like Certified Administrative Professional (CAP) or Certified Meeting Professional (CMP) being advantageous. Exceptional communication, problem-solving abilities, and discretion are crucial soft skills for managing executive calendars, vendor relationships, and confidential information. These competencies ensure seamless event execution, efficient executive support, and successful stakeholder engagement.

How to plan an event as an executive assistant event planner?

An executive assistant event planner coordinates all aspects of event planning, including setting objectives, creating budgets, selecting venues, managing vendors, and overseeing logistics. They use organizational tools like calendars and project management software to ensure timely execution and often handle communication with stakeholders to meet event goals.

Is being an executive assistant event planner a stressful job?

Being an executive assistant event planner can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. Success in this role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations. However, stress levels vary depending on the workload and work environment.
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Executive Assistant Event Planner jobs near you
Infographic showing various Executive Assistant Event Planner job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 75% Full Time, 21% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $67,056 per year, or $32.2 per hour.

Executive Assistant / Event Coordinator

Lenexa, KS

Levi Hunter
See more jobs at Levi Hunterexternal

$28 - $34/hr

Temporary

Re-posted 4 days ago

Job description

Executive Assistant / Event Coordinator
Location: Olathe, KS
Pay: $28.00 - $34.00 per hour
Job Type: Contract-to-Hire
Travel: Up to 40% (including occasional weekends)

Company Overview

COMPANY is seeking a highly organized, detail-oriented Executive Assistant / Event Coordinator to provide direct support to the CEO while assisting with the planning and execution of corporate hospitality programs, client events, and company operations. This role requires exceptional communication skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

  • Provide direct administrative support to the CEO.
  • Manage and maintain executive calendars, schedules, and meeting coordination.
  • Arrange travel, accommodations, and transportation for the CEO.
  • Prepare meeting agendas, take detailed meeting notes, and distribute recaps.
  • Communicate professionally with clients, vendors, and business partners.
  • Coordinate corporate hospitality events, client events, and special offsite functions.
  • Manage event registrations and respond to attendee inquiries.
  • Coordinate event logistics including signage, credentialing, audiovisual requirements, transportation, and venue needs.
  • Assist with event setup and onsite event execution.
  • Maintain accurate event records, reporting, and post-event summaries.
  • Partner with the VP of Operations to order event supplies, company materials, and marketing collateral.
  • Ensure event logistics and company website information remain current and accurate.
  • Support special projects and additional administrative duties as assigned.

Qualifications

  • Minimum of 3 years of experience supporting C-level executives or senior leadership.
  • Experience coordinating events, hospitality functions, meetings, or project-based activities.
  • Strong organizational and project management skills.
  • Excellent written and verbal communication skills.
  • Ability to prioritize multiple tasks and meet deadlines.
  • Strong attention to detail and follow-through.
  • Ability to handle confidential and sensitive information with discretion.
  • Professional demeanor with strong interpersonal skills.
  • Demonstrated problem-solving and decision-making abilities.
  • Ability to work independently with minimal supervision in a fast-paced environment.
  • Willingness and ability to travel up to 40% of the time, including occasional weekends.

Required Skills

  • Microsoft Outlook
  • Microsoft Teams
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Calendar management
  • Travel coordination
  • Meeting planning and documentation
  • Event logistics and coordination
  • Client and vendor communications

Education

  • Bachelor's degree preferred.
  • Equivalent combination of education and relevant experience will be considered.