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Executive Assistant Event Planner Jobs (NOW HIRING)

Clínica Romero

Executive Assistant

Los Angeles, CA · On-site

$70K - $90K/yr

In addition to this core function, the Executive Assistant will be responsible for coordinating special projects, internal and external event planning, and venue management. Serve as a liaison ...

Clinica Romero

Executive Assistant

Los Angeles, CA · On-site

In addition to this core function, the Executive Assistant will be responsible for coordinating special projects, internal and external event planning, and venue management. Serve as a liaison ...

Clínica Romero

Executive Assistant

Los Angeles, CA · On-site

In addition to this core function, the Executive Assistant will be responsible for coordinating special projects, internal and external event planning, and venue management. Serve as a liaison ...

Clinica Romero

Executive Assistant

Los Angeles, CA · On-site

In addition to this core function, the Executive Assistant will be responsible for coordinating special projects, internal and external event planning, and venue management. Serve as a liaison ...

Hikinex

Executive Assistant (Hybrid)

San Mateo, CA · On-site

Executive Assistant - Full Time Location: San Mateo (Hybrid) Overview We are seeking an experienced ... Lead and execute end-to-end event planning , including internal and client-facing events * Partner ...

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Executive Assistant Event Planner information

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$19.5K

$67.1K

$98.5K

How much do executive assistant event planner jobs pay per year?

As of Sep 14, 2026, the average yearly pay for executive assistant event planner in the United States is $67,056.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What is an executive assistant event planner?

An Executive Assistant Event Planner is a professional who combines the responsibilities of an executive assistant with those of an event planner. They support senior executives by managing schedules, correspondence, and administrative tasks while also organizing and coordinating company events, meetings, conferences, and special functions. This dual role requires excellent organizational, communication, and multitasking skills, as well as the ability to handle confidential information and manage logistics for high-profile events. Often, they serve as the primary point of contact for internal and external stakeholders related to event planning and executive support.

How does an executive assistant event planner typically balance administrative duties with event planning responsibilities?

Executive Assistant Event Planners often juggle a blend of administrative tasks, such as calendar management and correspondence, alongside hands-on event planning duties like coordinating logistics, vendors, and guest lists. Balancing these roles requires strong organizational skills and effective time management to ensure both daily office operations and event deadlines are met seamlessly. Many professionals in this role use project management tools and maintain open communication with executives and event teams to keep priorities clear. This dual-focus environment offers variety but can be fast-paced, making adaptability a key asset for success.

What are the key skills and qualifications needed to thrive as an executive assistant event planner, and why are they important?

To thrive as an Executive Assistant Event Planner, you need strong organizational, multitasking, and time-management skills, often supported by experience in administrative support and event coordination. Familiarity with event management software, office productivity suites, and budgeting tools is typically required, along with certifications like Certified Administrative Professional (CAP) or Certified Meeting Professional (CMP) being advantageous. Exceptional communication, problem-solving abilities, and discretion are crucial soft skills for managing executive calendars, vendor relationships, and confidential information. These competencies ensure seamless event execution, efficient executive support, and successful stakeholder engagement.

How to plan an event as an executive assistant event planner?

An executive assistant event planner coordinates all aspects of event planning, including setting objectives, creating budgets, selecting venues, managing vendors, and overseeing logistics. They use organizational tools like calendars and project management software to ensure timely execution and often handle communication with stakeholders to meet event goals.

Is being an executive assistant event planner a stressful job?

Being an executive assistant event planner can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. Success in this role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations. However, stress levels vary depending on the workload and work environment.
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Executive Assistant Event Planner jobs near you
Infographic showing various Executive Assistant Event Planner job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 75% Full Time, 21% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $67,056 per year, or $32.2 per hour.

Event Planner

Jupiter, FL

Service Corporation International
See more jobs at Service Corporation Internationalexternal

Full-time

Re-posted yesterday

Service Corporation International rating

6.4

Company rating: 6.4 out of 10

Based on 97 frontline employees who took The Breakroom Quiz

Job description

Our associates celebrate lives. We celebrate our associates.

This position offers the opportunity to help families and friends through one of the most difficult times in their lives. This individual contributor role is responsible for providing assistance with event planning and reporting of Celebration of Life personalized services designed to create a meaningful remembrance that reflects the life and passions of the families' loved ones. This includes reserving special rooms, food, and creating mementos. Effective communication skills and attention to detail is required to stay on schedule with daily tasks.

JOB RESPONSIBILITIES

Event Planning Framework

  • Work with locations' leaders to schedule staff training for events and packages
  • Assist Manager with training documents and presentations
  • Work with location staff to ensure sufficient inventory of event items and products
  • Maintain list of local and online vendors to accommodate personalized service needs

Event Coordination

  • Retrieve and maintain personalized order forms for celebration packages
  • Maintain a sense of empathy and support when communicating with families
  • Create checklists of contents, items and music needed for services
  • With Manager approval, purchase recommended decor for services
  • May be required to retrieve inventory displays and other items needed from storage
  • Communicate with location staff scheduling for set up of events and breakdowns
  • In compliance with company policies and guidelines, manage and file all pre and post forms and documentation in a timely manner
  • This is not intended to be an all-inclusive list of the essential functions or duties related to this job

MINIMUM Requirements

Education

  • High school diploma or equivalent required
  • Associate Degree in hospitality preferred but not required

Certifications/Licenses

  • Valid state driver's license in good standing

Experience

  • Two years of hospitality or event planning work experience including assisting with souring, revenue and expenditure tracking
  • One year funeral industry experience preferred but not required

Knowledge, Skills and Abilities

  • Exemplary organizational skills
  • Ability for a high level of creativity and design techniques
  • Effective communication skills, both written and oral
  • Intermediate Excel and other MS Office Suite skills
  • Strong work ethic
  • Ability to adapt to competing deadlines
  • Effective and empathetic communication skills

Work CONDITIONS

Work Environment
  • Work mostly indoors during all seasons and weather conditions
  • Limited amount of local and/or multiple location traveling required
  • Comply with Field dress code policy
Work Postures
  • Sitting continuously for many hours per day, up to 6 hours per day
  • Climbing stairs to access buildings when needed
Physical Demands
  • Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
  • Lifting up to 25 pounds
  • Occasional walking, kneeling and reaching
Work Hours
  • May be required to work beyond "standard" business hours
  • Limited travel
Postal Code: 33458Category (Portal Searching): Administration and ClericalJob Location: US-FL - Jupiter

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