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Executive Assistant Event Planner Jobs (NOW HIRING)

Disability Allies

Event Planner

Morristown, NJ · On-site

The Event Planner Volunteer will assist the Event Manager with the following tasks * Organize and coordinate our monthly events * Address any concerns or questions members have pertaining to our ...

Forest Home

Event Planner

Forest Falls, CA · On-site

Walks guests through the entire event planning process with detailing that can include, but is not ... May assist with on-site retreat support or operational coordination during guest events as needed.

Law Mom

Event Planner

Duxbury, MA · On-site

$50K - $60K/yr

Attendance Growth & Booking Support: * Assist in driving event attendance. * Support registration ... Event planning or event management experience. * Exceptional organizational skills. * Strong ...

Manulife

Event Planner

Boston, MA · Hybrid

$61K - $103K/yr

The Event Planner is responsible for coordinating and executing a portfolio of meetings ... Ensure events are delivered within approved budget parameters * Assist with sourcing and contract ...

Lennox International

Event Planner

Richardson, TX · On-site

$51K - $67K/yr

Event Planner We are seeking a highly organized and ambitious individual to join our dynamic ... Marketing Programs & Initiatives * Assist in the coordination and execution of enterprise programs ...

Bronson Healthcare

Senior Event Planner

Kalamazoo, MI · On-site

Provide exceptional customer service to donors, sponsors, volunteers, physicians, executives, and ... Budget & Financial Management * Assist with development and management of event budgets. * Track ...

Forest Home

Event Planner

Forest Falls, CA · On-site

$20 - $21/hr

Walks guests through the entire event planning process with detailing that can include, but is not ... May assist with on-site retreat support or operational coordination during guest events as needed.

Forest Home

Event Planner

Forest Falls, CA

$20 - $21/hr

Walks guests through the entire event planning process with detailing that can include, but is not ... May assist with on-site retreat support or operational coordination during guest events as needed.

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Executive Assistant Event Planner information

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$67.1K

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How much do executive assistant event planner jobs pay per year?

As of Jul 3, 2026, the average yearly pay for executive assistant event planner in the United States is $67,056.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Assistant Event Planner, and why are they important?

To thrive as an Executive Assistant Event Planner, you need strong organizational, multitasking, and time-management skills, often supported by experience in administrative support and event coordination. Familiarity with event management software, office productivity suites, and budgeting tools is typically required, along with certifications like Certified Administrative Professional (CAP) or Certified Meeting Professional (CMP) being advantageous. Exceptional communication, problem-solving abilities, and discretion are crucial soft skills for managing executive calendars, vendor relationships, and confidential information. These competencies ensure seamless event execution, efficient executive support, and successful stakeholder engagement.

What is an Executive Assistant Event Planner?

An Executive Assistant Event Planner is a professional who combines the responsibilities of an executive assistant with those of an event planner. They support senior executives by managing schedules, correspondence, and administrative tasks while also organizing and coordinating company events, meetings, conferences, and special functions. This dual role requires excellent organizational, communication, and multitasking skills, as well as the ability to handle confidential information and manage logistics for high-profile events. Often, they serve as the primary point of contact for internal and external stakeholders related to event planning and executive support.

How does an Executive Assistant Event Planner typically balance administrative duties with event planning responsibilities?

Executive Assistant Event Planners often juggle a blend of administrative tasks, such as calendar management and correspondence, alongside hands-on event planning duties like coordinating logistics, vendors, and guest lists. Balancing these roles requires strong organizational skills and effective time management to ensure both daily office operations and event deadlines are met seamlessly. Many professionals in this role use project management tools and maintain open communication with executives and event teams to keep priorities clear. This dual-focus environment offers variety but can be fast-paced, making adaptability a key asset for success.
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What cities are hiring for Executive Assistant Event Planner jobs? Cities with the most Executive Assistant Event Planner job openings:
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Executive Assistant Event Planner jobs near you
Infographic showing various Executive Assistant Event Planner job openings in the United States as of June 2026, with employment types broken down into 83% Full Time, 16% Part Time, and 1% Temporary. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $67,056 per year, or $32.2 per hour.
Event Planner

Event Planner

Thomas Jefferson Foundation, Inc.

Charlottesville, VA • On-site

$55K - $60K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 27 days ago

Job description

About the Thomas Jefferson Foundation
The Thomas Jefferson Foundation has a twofold mission of preservation and education, and was incorporated in 1923 to preserve Monticello, the home of Thomas Jefferson, in Charlottesville, Virginia. Today, the Foundation seeks to bring history forward into national and global dialogues by engaging audiences with Jefferson's world and ideas, and sharing the history of everyone, enslaved and free, who lived and labored at Monticello. Monticello is recognized as a National Historic Landmark, a United Nations World Heritage Site and a Site of Conscience.
Event Planner
Purpose:
Help create unforgettable moments at Monticello – the home of Thomas Jefferson and a UNESCO World Heritage Site. These moments are experiences that connect history, place, and people in meaningful ways. The Thomas Jefferson Foundation is seeking a talented, detail-driven Event Planner to bring extraordinary events to life while advancing our dual-mission of preservation and education.
If you thrive in a collaborative and hands-on environment, enjoy cultivating strong client relationships (with internal and external stakeholders), and excel at executing high-end events with precision and creativity, this role offers a rewarding opportunity!

The Event Planner manages logistics and execution for a portfolio of events at Monticello and will serve as the external client’s liaison to the Foundation’s events-supporting departments (Gardens amp; Grounds, Buildings, Transportation, Guest Services, Reservations, etc.) to ensure the event runs smoothly.
**Attendance at Signature events, including The Cabinet Retreat in May and the July 4th naturalization ceremony, are mandatory for all members of the Events team.
Compensation
$55,000 - $60,000
We will look to you to provide:
1. Event Planning and Execution
  • Partner closely with internal stakeholders to understand their event needs, provide expert planning guidance and best practices, and manage events onsite, resolving issues swiftly and professionally.
  • Build a complete working plan for each event, translate working plan into a checklist of services and deadlines for client review and sign-off.
  • Research and address client, donor, or event-specific needs.
  • Source and select appropriate vendors for the event when applicable and manage vendor relationships.
  • Create event ops plan, event layouts, itineraries and other supporting documents and planning tools.
  • Develop client proposals, itineraries, and contracts as necessary.
  • Create and manage collateral materials.
  • Serve as liaison to vendors.
  • Communicate all event plans to relevant TJF departments and collaborate to coordinate event needs such as lawn mowing, rental order deliveries to, guest services staff to assist with event guests, human resources to coordinate volunteers, etc.
  • Direct event load in and set-up including audio-visual, tents, rentals, and catering, ensuring they have the least impact possible on the public visitor experience.
  • Prepare and manage event budgets, ensuring cost-effective solutions while maintaining high-quality standards.
  • Initiate post-event debrief and notes for future events.
2. Business Development and Sales
  • Play a key role in helping manage overall private events rental program in partnership with our exclusive caterer and Special Events Operations Manager.
  • Lead the private event sales process, taking inquiries, conducting site visits with potential clients and creating proposals.
  • Assist in developing venue marketing materials (digital and for print) and website updates with the Marketing department and exclusive caterer.
  • Increase business by understanding which groups visit Charlottesville.
  • Proactively network with local and regional partners.
3. Administration
  • Manage budgets for events in portfolio. Track event expenses and ensure event costs stay within the departmental or client budget.
  • Process vendor invoices for payment and create post-event accounting summary.
  • Manage invoice process for charging external clients. Ensure an accurate Events invoice is prepared by the Foundation’s accounting department.
Knowledge, Skills and Abilities:
  • Proven ability to manage multiple projects at any given time.
  • Exceptional communication skills; the ability to exercise a high degree of diplomacy, collaboration, and problem solving.
  • Ability to work in a fast-paced, constantly changing environment.
  • High-level computer skills. Proficient with latest versions of Microsoft Office Suite. Must be able to learn and master event software. Experience with InDesign, Photoshop, Illustrator and web design are preferred but not required.
  • Ability to receive constructive feedback and be flexible with last-minute event changes.
  • Strong organizational and budget management skills.
Physical Demands and Work Considerations:
The Event Planner is responsible for ensuring that supplies are present at events and may have to lift and carry items such as linens, chairs, cases of wine, etc. Monticello is located on a mountain-top and the Event Planner must be able to walk on steep inclines and uneven and rocky terrain. The Event Planner must be available to work some evenings and weekends, and should plan to attend all signature Monticello events, including Founder’s Day in April, Cabinet Retreat events in May, and July 4th.
Education:
Bachelor’s degree with at least three to five years of progressively responsible professional experience in event, meeting and/or conference planning. Relevant experience may be considered equivalent to the required degree.
We provide the following benefits for our full-time employees:
  • Excellent benefits package (including medical, dental, vision, 401(k) retirement savings plan plus 6% match, life insurance, and more!).
  • Fitness club membership discount.
  • Discount in the Monticello Café, gift shop, and Monticello online catalog.
  • Employee Assistance Program (EAP) – free for employee and dependents.
  • $500 employee referral bonus.
  • Exciting quarterly social events for all employees.
If you believe this opportunity is the right fit for you, we encourage you to apply!

Apply