ZipRecruiter

Log In

1

Executive Assistant Event Planner Jobs (NOW HIRING)

Hope Media Group

Donor Event Planner

New Caney, TX · On-site

Partner with Development, Marketing, Communications, Executive Leadership, and Operations teams to ... * Assist with donor stewardship strategies following events. * Evaluate event outcomes and ...

Clinica Romero

Executive Assistant

Los Angeles, CA

In addition to this core function, the Executive Assistant will be responsible for coordinating special projects, internal and external event planning, and venue management. Serve as a liaison ...

Clinica Romero

Executive Assistant

Los Angeles, CA · On-site

In addition to this core function, the Executive Assistant will be responsible for coordinating special projects, internal and external event planning, and venue management. Serve as a liaison ...

Clínica Romero

Executive Assistant

Los Angeles, CA · On-site

$70K - $90K/yr

In addition to this core function, the Executive Assistant will be responsible for coordinating special projects, internal and external event planning, and venue management. Serve as a liaison ...

Forest Home

Event Planner

Forest Falls, CA · On-site

$20 - $21/hr

Walks guests through the entire event planning process with detailing that can include, but is not ... May assist with on-site retreat support or operational coordination during guest events as needed.

Clínica Romero

Executive Assistant

Los Angeles, CA · On-site

In addition to this core function, the Executive Assistant will be responsible for coordinating special projects, internal and external event planning, and venue management. Serve as a liaison ...

Forest Home

Event Planner

Forest Falls, CA · On-site

$20 - $21/hr

Walks guests through the entire event planning process with detailing that can include, but is not ... May assist with on-site retreat support or operational coordination during guest events as needed.

Infusion For Health

Executive Assistant

Brea, CA · On-site

Executive Assistant Infusion For Health is dedicated to providing exceptional infusion therapy ... Demonstrated experience in event planning, project coordination, and office administration.

Integrated Resources INC

EVENT PLANNER

Foster City, CA · On-site

May assist in evaluating vendor services and venues according to industry standards and stakeholder ... Experience in event planning including vendor management or prior experience with event logistics ...

HIKINEX

Executive Assistant (Hybrid)

San Mateo, CA · On-site

Executive Assistant - Full Time Location: San Mateo (Hybrid) Overview We are seeking an experienced ... Lead and execute end-to-end event planning, including internal and client-facing events * Partner ...

Hikinex

Executive Assistant (Hybrid)

San Mateo, CA · On-site

Executive Assistant - Full Time Location: San Mateo (Hybrid) Overview We are seeking an experienced ... Lead and execute end-to-end event planning , including internal and client-facing events * Partner ...

HIKINEX

Executive Assistant (Hybrid)

San Mateo, CA · Hybrid

Executive Assistant - Full Time Location: San Mateo (Hybrid) Overview We are seeking an experienced ... Lead and execute end-to-end event planning , including internal and client-facing events * Partner ...

previous page

Showing results 41-60

All JobsArts and Entertainment JobsEvent JobsEvent Planner JobsExecutive Assistant Event Planner Jobs

Executive Assistant Event Planner information

See salary details

$19.5K

$67.1K

$98.5K

How much do executive assistant event planner jobs pay per year?

As of Aug 22, 2026, the average yearly pay for executive assistant event planner in the United States is $67,056.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What is an executive assistant event planner?

An Executive Assistant Event Planner is a professional who combines the responsibilities of an executive assistant with those of an event planner. They support senior executives by managing schedules, correspondence, and administrative tasks while also organizing and coordinating company events, meetings, conferences, and special functions. This dual role requires excellent organizational, communication, and multitasking skills, as well as the ability to handle confidential information and manage logistics for high-profile events. Often, they serve as the primary point of contact for internal and external stakeholders related to event planning and executive support.

How does an executive assistant event planner typically balance administrative duties with event planning responsibilities?

Executive Assistant Event Planners often juggle a blend of administrative tasks, such as calendar management and correspondence, alongside hands-on event planning duties like coordinating logistics, vendors, and guest lists. Balancing these roles requires strong organizational skills and effective time management to ensure both daily office operations and event deadlines are met seamlessly. Many professionals in this role use project management tools and maintain open communication with executives and event teams to keep priorities clear. This dual-focus environment offers variety but can be fast-paced, making adaptability a key asset for success.

What are the key skills and qualifications needed to thrive as an executive assistant event planner, and why are they important?

To thrive as an Executive Assistant Event Planner, you need strong organizational, multitasking, and time-management skills, often supported by experience in administrative support and event coordination. Familiarity with event management software, office productivity suites, and budgeting tools is typically required, along with certifications like Certified Administrative Professional (CAP) or Certified Meeting Professional (CMP) being advantageous. Exceptional communication, problem-solving abilities, and discretion are crucial soft skills for managing executive calendars, vendor relationships, and confidential information. These competencies ensure seamless event execution, efficient executive support, and successful stakeholder engagement.

How to plan an event as an executive assistant event planner?

An executive assistant event planner coordinates all aspects of event planning, including setting objectives, creating budgets, selecting venues, managing vendors, and overseeing logistics. They use organizational tools like calendars and project management software to ensure timely execution and often handle communication with stakeholders to meet event goals.

Is being an executive assistant event planner a stressful job?

Being an executive assistant event planner can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. Success in this role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations. However, stress levels vary depending on the workload and work environment.
More about Executive Assistant Event Planner jobs

What cities are hiring for Executive Assistant Event Planner jobs?

Cities with the most Executive Assistant Event Planner job openings:

What states have the most Executive Assistant Event Planner jobs?

States with the most job openings for Executive Assistant Event Planner jobs include:

What job categories do people searching Executive Assistant Event Planner jobs look for?

The top searched job categories for Executive Assistant Event Planner jobs are:

Executive Assistant Event Planner jobs near you
Infographic showing various Executive Assistant Event Planner job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $67,056 per year, or $32.2 per hour.

Donor Event Planner

Hope Media Group

New Caney, TX • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

Job Type
Full-time
Description
Hope Media Group is a multi-brand ministry. Every story we share, every event we host, and every song we play is done to engage people to love Jesus, serve others, and spread Hope. Hope Media Group the home of KSBJ, WayFM, Worship 24/7, Vida Unida, NGEN radio. Way Loud, Way New, Way Back, Gospel 24/7, God Listens Prayer App and Hope Events. We invite you to apply and become a part of our growing ministry to Love Jesus, Serve Others, and Spread Hope. Our team describes our environment as fun, encouraging, collaborative, engaging, caring, family-oriented, and friendly. We would love for you to join us and be part of what God is doing in our ministry!
Job Summary:
The Donor Event Planner is responsible for planning, coordinating, and executing exceptional donor engagement events that strengthen relationships with current and prospective supporters. This role manages every aspect of event production-from concept development and budgeting to logistics and post-event evaluation-to create memorable experiences that support fundraising goals and reinforce the organization's mission.
The ideal candidate is highly organized, relationship-oriented, detail-focused, and passionate about creating meaningful experiences that inspire generosity and deepen donor engagement.
Essential Functions:
Event Planning & Execution
  • Plan, organize, and execute donor appreciation events, fundraising galas, receptions, luncheons, tours, stewardship events, and cultivation gatherings.
  • Develop event timelines, project plans, and production schedules.
  • Coordinate all event logistics, including venue selection, catering, audiovisual services, décor, entertainment, transportation, and accommodations when necessary.
  • Ensure every event reflects the organization's mission, values, and brand standards.
  • Manage event registration, seating charts, name badges, guest communications, and on-site check-in.

Donor Experience
Design exceptional guest experiences that make donors feel welcomed, appreciated, and valued.
Work closely with Development Officers to identify VIP attendees and ensure personalized hospitality.
Coordinate donor recognition opportunities during events.
Maintain high standards of professionalism and hospitality before, during, and after each event.
Project & Vendor Management
  • Source, negotiate, and manage vendor contracts.
  • Develop and monitor event budgets while identifying cost-saving opportunities.
  • Ensure vendor performance meets organizational expectations.
  • Coordinate volunteers and temporary event staff as needed.

Collaboration
  • Partner with Development, Marketing, Communications, Executive Leadership, and Operations teams to ensure successful event execution.
  • Coordinate promotional materials, invitations, event programs, presentations, signage, and printed collateral.
  • Support fundraising initiatives by integrating giving opportunities into events.

Administrative Responsibilities
  • Maintain event calendars and project management systems.
  • Track RSVPs, attendance, and event metrics.
  • Prepare post-event reports including attendance, budget reconciliation, donor feedback, and recommendations for improvement.
  • Maintain organized records of vendor contacts, contracts, and event documentation.

Stewardship & Follow-Up
  • Coordinate post-event donor acknowledgments and thank-you communications.
  • Assist with donor stewardship strategies following events.
  • Evaluate event outcomes and recommend improvements for future programming.

Demonstrated Faith
  • Committed to a personal relationship with Jesus Christ
  • Grounded spiritually and biblically literate
  • Comfortable praying for co-workers in team meetings, leading spoken prayer, and participating in ministry prayer meetings and Bible studies
  • Live Christian principles defined by the ministry's Statement of Faith & Biblical Beliefs
  • Participate in on-air fundraisers and prays for donors as needed
  • Passion for leveraging the HMG's media platforms for evangelism and discipleship
  • Exhibit a strong moral character
  • Active member of a Bible believing local church

Requirements
Non-Essential Functions:
  • Other duties as requested.

Requirements and Qualifications:
Education:
  • Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Nonprofit Management, Business Administration, or at least 10 years of experience in related field preferred.

Experience:
  • 7-10 years of event planning experience, preferably in nonprofit fundraising, donor relations, hospitality, or corporate events.
  • Experience managing multiple complex events simultaneously.
  • Experience working with executive leadership and high-capacity donors is preferred.

Knowledge, Skills and Abilities:
  • Exceptional organizational and project management skills
  • Strong interpersonal and relationship-building abilities
  • Excellent written and verbal communication skills
  • Ability to manage multiple deadlines in a fast-paced environment
  • Strong attention to detail and follow-through
  • Budget management experience
  • Vendor negotiation and contract management skills
  • Ability to remain calm under pressure and solve problems quickly
  • Proficiency with Microsoft Office Suite
  • Experience with CRM/database systems (Raiser's Edge, Salesforce, Bloomerang, Virtuous, etc.) preferred
  • Familiarity with event management software (Cvent, Eventbrite, etc.) is a plus

Supervisory Responsibilities:
  • None

Working Conditions and Environment
Travel:
  • As needed
  • Nights/Weekends/Holidays:
  • Occasional for support drives and on-air fundraising activities

Overtime:
  • Occasional for support drives and on-air fundraising activities

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Activity may include Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers including pinching, typing or otherwise working, primarily with fingers rather than the whole hand as in handling. Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Full-Time Benefits Offerings:
  • Medical
  • Dental
  • Vision
  • Health Savings Account w/employer contribution
  • Flexible Savings Accounts
  • Company Paid Short Term Disability/Long Term Disability
  • EAP (Employee Assistance Program)
  • Generous Paid Time Off (PTO)
  • Three (3) Paid Mission Days
  • Twelve (12) Company-Paid Holidays
  • 403B Retirement with Company Match
  • Group Life Insurance
  • Legal Shield/Identity Theft Protection
  • Access to Marketplace Ministry Chaplains

Third-Party Recruiter Policy:
We are grateful for the interest of those who wish to support our hiring efforts. However, Hope Media Group does not accept unsolicited resumes or candidate referrals from external staffing agencies or search firms. Submissions from third parties will not be considered and may be retained without obligation or payment or fees.

Apply