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Executive Assistant Event Planner Jobs in Ohio (NOW HIRING)

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Assistant Event Coordinator

Akron, OH · On-site

In this role, you will play a vital part in the planning, organizing, and executing various events, ranging from corporate conferences to celebratory gatherings. As an Assistant Event Coordinator ...

Abercrombie

Executive Assistant

Columbus, OH · On-site

The Executive Assistant will serve as a trusted partner, ensuring seamless coordination across ... event planning needs of the department * Expertise in preparing executive communications for ...

Arhaus Recruiting

Executive Assistant

Hudson, OH · On-site

Ensure Supply Chain leaders are fully prepared for meetings, business reviews, and events by ... planning, and leadership reporting. * Coordinate travel arrangements, expense reports, and other ...

Arhaus

Executive Assistant

Barnesville, OH · On-site

Ensure Supply Chain leaders are fully prepared for meetings, business reviews, and events by ... planning, and leadership reporting. * Coordinate travel arrangements, expense reports, and other ...

Arhaus

Executive Assistant

Boston Heights, OH · On-site

Ensure Supply Chain leaders are fully prepared for meetings, business reviews, and events by ... planning, and leadership reporting. * Coordinate travel arrangements, expense reports, and other ...

Beech Brook

Executive Assistant

Garfield Heights, OH · On-site

$21.63 - $24.03/hr

Position Summary The Executive Office and Development Assistant provides high-level administrative ... Support the planning and execution of agency meetings, events, and special functions ranging from ...

Worldpay

Executive Assistant

Cincinnati, OH · On-site

Handle highly sensitive and confidential information with discretion and sound judgment Events ... Provides coverage planning and effective handovers to ensure continuity of support What you will ...

Goodwin Procter

Executive Assistant

Columbus, OH · On-site

Executive Assistant Columbus, Ohio Goodwin is building the next generation of software for charter ... Strong event planning and hospitality instincts, with experience coordinating vendors, travel ...

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Executive Assistant Event Planner information

What is an executive assistant event planner?

An Executive Assistant Event Planner is a professional who combines the responsibilities of an executive assistant with those of an event planner. They support senior executives by managing schedules, correspondence, and administrative tasks while also organizing and coordinating company events, meetings, conferences, and special functions. This dual role requires excellent organizational, communication, and multitasking skills, as well as the ability to handle confidential information and manage logistics for high-profile events. Often, they serve as the primary point of contact for internal and external stakeholders related to event planning and executive support.

How does an executive assistant event planner typically balance administrative duties with event planning responsibilities?

Executive Assistant Event Planners often juggle a blend of administrative tasks, such as calendar management and correspondence, alongside hands-on event planning duties like coordinating logistics, vendors, and guest lists. Balancing these roles requires strong organizational skills and effective time management to ensure both daily office operations and event deadlines are met seamlessly. Many professionals in this role use project management tools and maintain open communication with executives and event teams to keep priorities clear. This dual-focus environment offers variety but can be fast-paced, making adaptability a key asset for success.

What are the key skills and qualifications needed to thrive as an executive assistant event planner, and why are they important?

To thrive as an Executive Assistant Event Planner, you need strong organizational, multitasking, and time-management skills, often supported by experience in administrative support and event coordination. Familiarity with event management software, office productivity suites, and budgeting tools is typically required, along with certifications like Certified Administrative Professional (CAP) or Certified Meeting Professional (CMP) being advantageous. Exceptional communication, problem-solving abilities, and discretion are crucial soft skills for managing executive calendars, vendor relationships, and confidential information. These competencies ensure seamless event execution, efficient executive support, and successful stakeholder engagement.

How to plan an event as an executive assistant event planner?

An executive assistant event planner coordinates all aspects of event planning, including setting objectives, creating budgets, selecting venues, managing vendors, and overseeing logistics. They use organizational tools like calendars and project management software to ensure timely execution and often handle communication with stakeholders to meet event goals.

Is being an executive assistant event planner a stressful job?

Being an executive assistant event planner can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. Success in this role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations. However, stress levels vary depending on the workload and work environment.

What are popular job titles related to Executive Assistant Event Planner jobs in Ohio?

For Executive Assistant Event Planner jobs in Ohio, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Event Planner jobs in Ohio look for?

The top searched job categories for Executive Assistant Event Planner jobs in Ohio are:

What cities in Ohio are hiring for Executive Assistant Event Planner jobs?

Cities in Ohio with the most Executive Assistant Event Planner job openings:

Executive Assistant Event Planner jobs near you
Infographic showing various Executive Assistant Event Planner job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Senior Event Planner

Westfield

Westfield Center, OH • On-site

Full-time

Posted 28 days ago

Key responsibilities

  • Owns end-to-end planning and execution of complex, high-profile, or multi-day events at company headquarters and off-site venues.

  • Develops event programs, schedules, and content experiences that engage participants and support business goals.

  • Manages on-site event operations, including staff, vendors, troubleshooting, and real-time decision-making.

Westfield Insurance rating

8.7

Company rating: 8.7 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

72nd of 315 rated insurance

Job description


Job Summary:
The Senior Event Planner, working under limited supervision, is responsible for owning end-to-end planning, strategic design, and execution of high-impact events delivering against business outcomes both at company headquarters and off-site venues. This role partners closely with business units and senior leadership to shape event strategy, elevate engagement, and ensure alignment with business goals. The Senior Event Planner manages complex, multi-day, high-visibility events and serves as a strategic advisor on event objectives, audience experience, and measurement. They also provide coaching and guidance to other planners and cross-functional partners, ensuring the delivery of consistent, high-quality event experiences.
Job Responsibilities:
Strategic Planning & Alignment
  • Drives event plans with senior leaders and executives to define event strategy, purpose, target audiences, and desired outcomes for major events.
  • Designs frameworks for event measurement, engagement scoring, and post-event insights; synthesizes recommendations to inform event strategy.
  • Designs and deploys event strategy to strengthen brand presence, reinforce business priorities, and enhance internal and external engagement.

Event Execution & Oversight
  • Owns end-to-end planning and execution of complex, high-profile, or multi-day events, ensuring seamless experiences and alignment with strategic objectives at both at company headquarters and off-site venues.
  • Develops event programs, schedules, and content experiences that engage participants and support business goals.
  • Serves as the primary on-site lead, overseeing all operations, staff, vendor partners, and real-time decision-making at both headquarters and off-site venues.
  • Develops event programs, including scheduling speakers, entertainment, workshops, and other activities. Ensures the program aligns with the event's objectives and provides an engaging experience for attendees.
  • Oversees on-site event operations, including managing staff, coordinating with vendors, troubleshooting problems, and ensuring a seamless experience for attendees at both headquarters and off-site venues and locations
  • Builds and manages online registration websites and reporting dashboards for event performance, attendee data, and post-event analytics.
  • Reviews and interprets survey results, identifying trends, insights, and opportunities for continuous improvement.

Budget + Vendor Management
  • Owns large-scale event budgets, including scenario planning, cost modeling, and executive budget justification.
  • Negotiates vendor contracts, manages risk, and ensures service-level adherence for enterprise-level events.
  • Provides professional proposals and comprehensive budget reporting across the entire event lifecycle.

Communication + Stakeholder Leadership
  • Owns and manages all communication related to event strategy, planning, production, participant updates, and executive-level reporting.
  • Builds and maintains trusted business relationships with event sponsors and hosts, providing strategic counsel and consistent hospitality standards.
  • Facilitates cross-functional planning teams, ensuring alignment with Communications, Marketing, Distribution, and individual Segments.

Team Development
  • Mentors other junior Event Planners by providing guidance, feedback, and best practices on logistics, stakeholder alignment, hospitality standards, and event strategy.
  • Supports onboarding and training of new team members, including communications and event planning tools.
  • Collaborates with stakeholders to develop event programs, including scheduling speakers, entertainment, workshops, and other activities. Ensures the program aligns with the event's objectives and provides an engaging experience for attendees.
  • Oversees on-site event operations, including managing staff, coordinating with vendors, troubleshooting problems, and ensuring a seamless experience for attendees at both headquarters and off-site venues and locations

Job Qualifications:
  • 5 - 7 years of experience in Event Management, Hospitality Management or a related field.
  • Bachelor's degree in Hotel Management, Event Management or commensurate experience.

Location:
Hybrid- defined as working three or more days per week in the office if the employee's residence is within 50 miles of Westfield Center, OH; OR Remote-if the employee resides more than 50 miles from Westfield Center, OH.
Behavioral Competencies:
  • Collaborates
  • Communicates Effectively
  • Customer Focus
  • Decision Quality
  • Nimble Learning

Technical Skills:
  • Planning & Scheduling
  • Reporting
  • Event Planning Software
  • Venue Management
  • Audiovisual (AV) Equipment
  • Event Registration Systems
  • Event Marketing and Promotion
  • Event Production
  • Event Technology
  • Contract Negotiation
  • Event Data Analytics

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.
We are an equal opportunity employer/minority/female/disability/protected veteran.
About Us
Founded in 1848, Westfield is a global leader in property and casualty insurance, delivering superior risk insights and innovative solutions to customers through a diverse portfolio of insurance products. Westfield underwrites commercial, personal, surety, and specialty lines of coverage through a network of leading independent agents and brokers in the United States and specialty products through Lloyd's of London Syndicate 1200. As a mutual insurance company with more than 3,000 employees, Westfield has revenues in excess of $4 billion and more than $10 billion in assets.

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