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Executive Assistant Event Planner Jobs (NOW HIRING)

Artemis Arc

Event Planner

The Event Planner will be responsible for planning and executing approximately 25 events per year ... Coordinate onsite logistics and travel for events, as required. * Assist the technology support ...

In-N-Out Burgers

Concierge Event Planner

Franklin, TN · On-site

... Executive Personal Assistant, Travel Planner, Executive event support, or Concierge service • Experience managing executive-level, customer-facing, or VIP events • Polished verbal and written ...

Cape Fox Corporation

Event Planner

Washington, DC · On-site

$80K - $90K/yr

Job Title Event Planner Cape Fox subsidiary NAVAR is seeking a talented and experienced Event ... Provide onsite logistical management of event * Assist with the approval process for the use and ...

Disability Allies

Event Planner

East Brunswick, NJ · On-site

The Event Planner Volunteer will assist the Event Manager with overseeing the planning and organization of our events and managing our event registration. The Event Planner Volunteer will assist the ...

Artemis Arc

Event Planner

The Event Planner will be responsible for planning and executing approximately 25 events per year ... Coordinate onsite logistics and travel for events, as required. * Assist the technology support ...

Disability Allies

Event Planner

Morristown, NJ · On-site

The Event Planner Volunteer will assist the Event Manager with the following tasks * Organize and coordinate our monthly events * Address any concerns or questions members have pertaining to our ...

Cape Fox SS

Event Planner

Washington, DC

$80K - $90K/yr

... Assist with other events management duties as assignedBachelor's Degree preferred Minimum of 5 years of experience Experience and capability to support meeting planning and coordination Ability to ...

Disability Allies

Event Planner

Toms River, NJ · On-site

The Event Planner Volunteer will assist the Event Manager with the following tasks * Organize and coordinate our monthly events * Address any concerns or questions members have pertaining to our ...

Community Development C

Event Planner

Melville, NY · On-site

$70K - $75K/yr

Support CDLIs social media plan during events (taking and posting photos, tracking hashtags, tagging individuals and organizations, etc.) as planned in collaboration with the Assistant Director of ...

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How much do executive assistant event planner jobs pay per year?

As of Sep 15, 2026, the average yearly pay for executive assistant event planner in the United States is $67,056.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What is an executive assistant event planner?

An Executive Assistant Event Planner is a professional who combines the responsibilities of an executive assistant with those of an event planner. They support senior executives by managing schedules, correspondence, and administrative tasks while also organizing and coordinating company events, meetings, conferences, and special functions. This dual role requires excellent organizational, communication, and multitasking skills, as well as the ability to handle confidential information and manage logistics for high-profile events. Often, they serve as the primary point of contact for internal and external stakeholders related to event planning and executive support.

How does an executive assistant event planner typically balance administrative duties with event planning responsibilities?

Executive Assistant Event Planners often juggle a blend of administrative tasks, such as calendar management and correspondence, alongside hands-on event planning duties like coordinating logistics, vendors, and guest lists. Balancing these roles requires strong organizational skills and effective time management to ensure both daily office operations and event deadlines are met seamlessly. Many professionals in this role use project management tools and maintain open communication with executives and event teams to keep priorities clear. This dual-focus environment offers variety but can be fast-paced, making adaptability a key asset for success.

What are the key skills and qualifications needed to thrive as an executive assistant event planner, and why are they important?

To thrive as an Executive Assistant Event Planner, you need strong organizational, multitasking, and time-management skills, often supported by experience in administrative support and event coordination. Familiarity with event management software, office productivity suites, and budgeting tools is typically required, along with certifications like Certified Administrative Professional (CAP) or Certified Meeting Professional (CMP) being advantageous. Exceptional communication, problem-solving abilities, and discretion are crucial soft skills for managing executive calendars, vendor relationships, and confidential information. These competencies ensure seamless event execution, efficient executive support, and successful stakeholder engagement.

How to plan an event as an executive assistant event planner?

An executive assistant event planner coordinates all aspects of event planning, including setting objectives, creating budgets, selecting venues, managing vendors, and overseeing logistics. They use organizational tools like calendars and project management software to ensure timely execution and often handle communication with stakeholders to meet event goals.

Is being an executive assistant event planner a stressful job?

Being an executive assistant event planner can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. Success in this role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations. However, stress levels vary depending on the workload and work environment.
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Executive Assistant Event Planner jobs near you
Infographic showing various Executive Assistant Event Planner job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 75% Full Time, 21% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $67,056 per year, or $32.2 per hour.

Executive Assistant & Events Lead

Burlingame, CA • On-site

Peak Energy
See more jobs at Peak Energyexternal

Full-time

Medical, Dental, Vision, Retirement

Re-posted 2 days ago

Job description

Peak Energy
Job Title: Executive Assistant & Events Lead
Location: Burlingame, CA
Department: Strategy & Programs
Reports To: CEO
Position Type: Full-time
About Peak Energy
Peak Energy is the first American venture to advance globally proven Sodium-Ion battery systems as the storage standard for the new era of renewable energy on a resilient grid.
Sodium-Ion is cheap, readily available and safe, making it the leading contender in a rapidly evolving market.
Our leadership team is powered by decades of expertise in scaling gigawatt-level innovation at world-class companies such as Tesla, Northvolt, Apple, Powin, Enovix, Zipline, Solid Power, and Fluence. We are backed by strategic investment and product partners such as TDK Ventures and Eclipse Ventures.
We are a team of engineers, operators, entrepreneurs, and partners driven by a shared ambition to set the new performance standard for renewable energy and grid resilience.
About the Role - Executive Assistant & Events Lead
Peak Energy is looking for an Executive Assistant & Events Lead. This is a dual-scope role: traditional executive assistant support for our C-suite, plus end-to-end ownership of every event Peak runs - internal and external.
On the executive support side, you'll provide full coverage for two of our C-suite executives and split coverage across the rest of the executive team. Scheduling and travel are highly collaborative here, and we're looking for a strong career EA that wants to take on additional scope in leading Events for us.
On the events side, you own the function. Every event Peak runs -offsites, factory milestones, culture events, board meetings, investor days, customer summits, factory tours, industry conferences - is yours to plan and execute. As Peak grows through Series B and the Sacramento factory launch, the events function will scale meaningfully. You'll build the playbook and own the execution.
This role reports into our CEO and leads the execution of Peak's executive support and events functions.
What You'll Do
Executive Assistant:
  • Provide full executive support to two of our C-suite executives, and split coverage across the rest of the executive team.
  • Own complex calendar management across competing priorities and time zones. Partner closely with each executive on how they want their time structured; proactively manage executive priorities, identifying opportunities to improve focus, efficiency, and operating cadence.
  • Own travel booking and travel management for our executives across the company. Expect roughly two international trips per executive per quarter, plus regular domestic travel. Serve as the primary owner of executive travel planning and logistics across the company.
  • Prepare executives for meetings, board sessions, and customer/investor calls with agenda coordination, pre-reads, and follow-up tracking as needed.
  • Coordinate closely with the CEO on priorities and calendar strategy.
  • Support board meeting logistics: coordinating with investors, running pre-meeting prep, materials distribution, and on-site logistics.
  • Support executive-owned program reviews, business reviews, and cross-functional exec meetings as a strong set of hands.
  • Handle expenses, travel reconciliation, and executive administrative logistics.
  • Handle confidential and sensitive information with absolute discretion.

Events Lead:
  • Own and lead every event Peak runs, internal and external, end-to-end - planning, budget, vendor management, run-of-show, on-site execution, and post-event debrief.
  • Internal events you'll own: company all-hands, team offsites, factory milestone events (topping-off, ribbon-cutting, first-off-line), holiday and culture events, and Sacramento site launches.
  • Closely collaborate with our marketing team on external events, including: investor days, announcement moments, customer summits, factory tours for VIPs and press, industry conferences (RE+, Intersolar, Energy Storage Summit); own operational execution while Marketing owns brand narrative.
  • Build and manage the annual events calendar and budget in coordination with Finance.
  • Establish Peak's events playbook - vendor lists, run-of-show templates, budget frameworks, brand guardrails - so the function scales cleanly as the company grows.
  • Manage on-site logistics for high-priority visitors: investors, customers, technical partners, government officials, press.

What You'll Bring - Required
  • 5+ years of executive assistant experience supporting C-level or VP+ leaders as a career EA.
  • Demonstrated ownership of events at scale; comfortable running programs from small offsites through multi-hundred-attendee gatherings, concept through execution.
  • Prior experience managing travel for multiple executives, including international travel with complex itineraries.
  • Comfort supporting multiple executives at once with distinct preferences and working styles.
  • Excellent judgment and absolute discretion with sensitive information.
  • Strong written communicator; meeting summaries, event briefs, and internal comms that are tight and useful.
  • Proficient with Google Workspace, Microsoft 365, Slack, Zoom, and standard travel/expense platforms.
  • Comfort with modern AI and workflow automation tools to drive personal productivity.
  • Bay Area based; willing to be onsite in Burlingame regularly.

What You'll Bring - Preferred
  • Prior experience supporting a CEO or founder, including calendar strategy, board coordination, and investor logistics.
  • Experience supporting a CEO or executive team through a major milestone: fundraise, factory launch, IPO, or similar.
  • Prior experience at a high-growth startup or scale-up.
  • Experience running events for several hundred attendees, including multi-stakeholder events with press, customers, and investors.
  • Familiarity with hardware or cleantech companies, comfort with the pace and operating style.

Peak Energy Core Values
  • Speed Through Focus - Move fast but understand why. Focus on the goal, don't sacrifice quality.
  • Mission Over Self - It's about the greater good; confident humility. Take ownership and accountability.
  • Face the Brutal Truth - Transparency, honesty, big-picture curiosity. Fearless decision making.
  • Be a Good Person - Kindness, collaboration, and teamwork.

Compensation & Benefits
The salary range for this role is $130,000 - $165,000, with actual pay varying based on work location, experience, and skills. Our competitive benefits package includes flexible time off, comprehensive medical, dental, and vision coverage, a strong 401(k) plan, equity opportunities, and many other perks.
Equal Opportunity
Peak Energy is committed to building a diverse and inclusive workforce. We strongly encourage women, people of color, and individuals from underrepresented groups to apply. We value skills, potential, and perspective over specific credentials. If you're excited about this role but your experience doesn't look perfect on paper, we still want to hear from you.
Peak Energy Technologies Inc. is an equal opportunity employer. We do not discriminate on the basis of race, color, ancestry, religion, national origin, sexual orientation, citizenship, marital or family status, disability, gender identity or expression, veteran status, or any other legally protected status.

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