Virtual Assistant Event Planner Jobs in Minnesota

We are seeking a Planner to join our Data centre team in Finland.

The Planner supports project teams by developing, managing and monitoring programmes across design, procurement, construction, commissioning and handover stages. The role ensures projects are delivered safely, efficiently and in line with contractual, commercial and compliance requirements. Working collaboratively with project managers, engineers and commercial teams, the Planner provides accurate programme information, highlights risks and opportunities and supports decision-making through robust reporting and analysis.

• Programme Development & Control
  • Lead the development of baseline contract programmes, ensuring full logic links and a clear critical path.
  • Prepare construction target programmes that identify opportunities for efficiency and improvement.
  • Develop tender event programmes for subcontractor procurement, including design release and lead-in activities.
  • Maintain and manage programme documentation within a Common Data Environment (CDE).
  • Create 4D models and/or 2D phasing plans to illustrate build sequences, logistics and phasing strategies.
  • Collaborate with project teams to develop construction methodologies that clearly demonstrate sequencing and safe delivery.
  • Support preparation of project preliminaries, including staff resource planning, logistics and temporary works.
  • Engage with the supply chain to incorporate design deliverables, lead-in times, construction durations and resource requirements.
  • Identify programme risks and opportunities, incorporating mitigation strategies, float and time risk allowances.
• Reporting, Progress & As-Built Information
  • Develop and monitor tracking schedules to validate subcontractor programmes.
  • Produce as-built programmes, highlighting deviations from the baseline.
  • Provide input into change requests, advising on programme impacts and supporting timely approvals.
  • Use 2D/4D phasing information to represent current programme status and progress.
  • Produce validated output rates to track live project progress and feed lessons learned into future tenders.
  • Undertake peer reviews of programmes to ensure quality, accuracy and consistency across projects.
• Management & Leadership
  • Report regularly to Regional Planners and project leadership on programme status, risks and progress.
  • Support and mentor assistant/graduate planners, carrying out performance and development reviews.
  • Lead and coordinate planning and programme management activities in pre-construction and on-site phases.
  • Contribute to assessments of programme entitlements under relevant contracts (e.g., NEC, JCT) in collaboration with commercial and project teams.
  • Lead weekly and monthly reporting of programme status to project stakeholders.
  • Ensure quality and consistency in all programme documents prepared under their responsibility.
  • Benchmark programme durations using subcontractor input, previous project data and team consultation.

• Essential Skills & Experience
  • Proven experience in planning within large-scale construction projects.
  • Strong understanding of UK and EU legal frameworks, particularly contract management.
  • Proficiency in planning and programme software (e.g., Asta Powerproject).
  • Strong IT skills, including digital planning and reporting tools.
  • Ability to interpret complex project data, identify risks and propose solutions.
  • Excellent communication and interpersonal skills, with experience collaborating across teams and with external stakeholders.
  • Experience working in multidisciplinary teams and contributing to project delivery.
• Desirable Skills & Experience
  • Experience using Synchro and 4D planning tools to full potential.
  • Knowledge of BIM processes and collaborative data environments (CDEs).
  • Experience producing or reviewing 2D/4D phasing models.
  • Evidence of continuous professional development (e.g., CPD events, professional body engagement).
  • Experience mentoring or supporting junior colleagues.

• Essential
  • Degree or diploma in Construction Management, Civil Engineering, Project Management or a related discipline. Equivalent professional experience will also be considered.
  • Certification or advanced training in planning software (e.g., Asta Powerproject).
• Desirable
  • Membership (or eligibility for membership) of a professional body such as CIOB, ICE or APM.
  • Advanced training in Asta Powerproject (progress analysis, S-curve reporting, cost/resource management).
  • Training in Synchro, BIM and collaborative data platforms.
  • Training in contract awareness (e.g., NEC, JCT).
  • Presentation skills training and/or leadership training.

• Competitive salary
• 26 days annual leave plus additional company days
• Pension and benefits
• Unlimited learning and development opportunities

We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion or any other protected characteristic.

Reasonable adjustments are available during the recruitment process.

All recruitment materials comply with legal and regulatory requirements including the EU Pay Transparency Directive and the Equality Acts UK and Ireland.