Vice President Datatel Jobs (NOW HIRING)

Position Information
Position Information (Default Section)
Posting Number
Staff_0403529
Classification Title
Staff
Working Title
Assistant to the Vice President for Finance
Datatel Position ID
VPFI3ASTVPFI1A
Annual Hours
2080 hours
Placement Range
$42,000 - $50,000
Position Type
Regular
Job Category
Exempt
General Description
The position is responsible for performing a diverse range of accounting, technical, and administrative duties in a detail oriented environment in support of Finance departments. The Assistant to the Vice President for Finance will provide comprehensive administrative support to the Vice President for Finance and all other departments within the Finance division. Essential administrative support functions include but not limited to managing the oversight of Finance college policies, assisting the Vice President in day-to-day administrative tasks, providing organizational , administrative and technical support of a varying nature by performing a broad range of projects and assignments.
Reports To
Vice President for Finance
What position(s) reports to this position?
NA
Minimum Education/Experience
Associate Degree
Minimum (2) years' full-time work experience in an administrative office position
Equivalency/Substitution: Will accept (2) years' full-time related work experience in lieu of a degree for a total of (4) years' of related experience.
Required Knowledge, Skills & Abilities
Knowledge:Telephone etiquette
Office practices
Microsoft Office or similar software
Skills:
Using basic math calculations
Spelling accurately
Filing, scanning
Solving problems
Managing multiple priorities
Communicating with others
Organizing work
Using word processing, spreadsheets, PowerPoint, email and calendaring systems
Abilities:Be reliable and punctual
Draft routine correspondence
Work in a fast-paced environment
Pay attention to details
Work both independently and cooperatively with others
Take direction well
Coordinate resources
Exercise professional judgment
Complete assigned projects
Maintain confidentiality and a professional demeanor
Edit and correct grammar, punctuation, and spelling of manuscripts and correspondence drafts
Prepare finished copy in a quality format
Physical Demands/Working Conditions
PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:
This position may require the person to move about the College's various locations to perform the essential functions of the position.
This position requires the person to frequently communicate with and listen to internal and external constituents to perform the essential functions of the position; must be able to exchange accurate information in various situations.
This position requires the person to operate a computer; other office machinery and mobile devices to prepare reports and documents.
This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to push, pull and/or lift materials or equipment.
This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
Work is performed in an indoor, office setting.
Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands.
Work is performed during office hours.
Preferred Qualifications
Bachelor's Degree
(2) years' full-time administrative work experience at an institution of higher education
Required Training
Quarterly compliance training as assigned by institution
Work Hours
40 hour work week
Monday through Friday; 8:00am to 5:00pm
Opportunity for flex or hybrid work schedule
Summer Hours June and July
Monday through Thursday; 7:30am to 6:00pm
Department
Chief Financial Officer
Job Open Date
08/11/2026
Job Close Date
Open Until Filled
No
HR Contact
Adrianna Hunter
Special Instructions to Applicants
Applicants are to thoroughly complete the electronic application and attach the required documents: cover letter, resume, and transcript. If applicant has an earned degree, please attach a copy of transcript that shows degree conferral.
Applicants who do not attach the required documents will not be considered for the position.
Applicants needing assistance may call Human Resources at 405.682.7542.
Job Duties
Job Duties (Position Specific)
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Job Duties (Duties Assignment Statement)
Manage the office of the Vice President for Finance by coordinating the organizational, administrative, and technical processes of a varying nature for the Vice President by performing a broad range of projects and assignments.
Schedule, manage and coordinate the day-to-day activities, and meetings for the Vice President including scheduling, preparing agendas, and taking minutes as appropriate.
Coordinate the collection of data and preparation of reports for Vice President for Finance and Finance department.
Act as a backup for Purchasing during peak times or as needed.
Assist with the monthly P-Card reconciliation and processing, ensuring timely, accurate documentation and compliance with organizational policies and procedures.
Manage the compliance and approval of travel vouchers submitted for payment.
Process informational reports using using appropriate Microsoft Office software, Ellucian Colleague, independently or with limited instruction, and make appropriate distribution.
Draft bi-weekly department reports for submission to the President's office.
Prepare and distribute monthly board meeting agenda items.
Track and organize all contracts to be paid by Finance.
Maintain and update contact lists for internal and external stakeholders.
Coordinate and manage special projects as assigned by the Vice President for Finance.
Support Finance teams in achieving departmental goals and objectives.
Responsible for the management of retention periods for financial documents and ensuring documentation are updated annually for timely maintenance and disposal.
Process requisitions and maintain budget for all Finance purchases and services.
Facilitate effective communication between the Vice President for Finance and other departments within the college
Coordinate training and meeting logistics by scheduling rooms in Astra and distributing Outlook invitations and communications to participants.
Support payroll administration by facilitating identity verification for direct deposit updates and delivering completed documentation to Payroll.
Assist with year-end and project-based Finance/Payroll activities, including W-2 preparation, document handling, and departmental support tasks.
Submit and track Fresh Service tickets for building, maintenance, and operational needs as necessary.
Provide administrative support to Finance and as a backup for HR front desk operations, including phone coverage, scheduling, and coordination of departmental activities.
Other duties as assigned.
Job Duties (Safety / Policy & Procedures)
Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.
Contribute to a safe educational & working environment.
Adhere to established safety and health procedures and practices of providing injury and illness prevention for self and others.
Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.
Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.