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Vice President Administrative Jobs (NOW HIRING)

Virginia Jobs

VP Administrative Assistant

Fairfax, VA · On-site

$26/hr

This position oversees and executes operational and administrative functions supporting VP Administration financial processes, reporting activities, donor and volunteer stewardship initiatives, and ...

VP Racing

Administrative Assistant

San Antonio, TX · On-site

$16 - $21.50/hr

Fueling Success in this Role: VP Racing is seeking a highly organized and self-motivated entry-to-mid level Administrative Assistant to join our team at our Corporate Headquarters in San Antonio ...

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How much do vice president administrative jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for vice president administrative in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What is the difference between Vice President Administrative vs Director of Administration?

AspectVice President AdministrativeDirector of Administration
ResponsibilitiesStrategic oversight of administrative functions, policy development, executive decision-makingManaging daily administrative operations, implementing policies, supervising staff
Required CredentialsBachelor’s or Master’s degree, extensive experience in administration, leadership skillsBachelor’s degree, experience in administrative roles, organizational skills
Work EnvironmentExecutive offices, corporate headquartersOffice settings, administrative departments
Industry UsageCommon in large corporations, nonprofits, government agenciesFound across various industries, including healthcare, education, and business

The Vice President Administrative typically holds a higher strategic and leadership role, focusing on organizational policies and executive decision-making. The Director of Administration manages daily operations and implements policies at a departmental level. Both roles require relevant experience and education, but the VP position involves broader oversight and strategic planning.

What cities are hiring for Vice President Administrative jobs?

Cities with the most Vice President Administrative job openings:

What are the most commonly searched types of Administrative jobs?

The most popular types of Administrative jobs are:

What states have the most Vice President Administrative jobs?

States with the most job openings for Vice President Administrative jobs include:

Vice President Administrative jobs near you

VP Administrative Assistant

Virginia Department of Human Resource Management

Fairfax, VA • On-site

$18.50 - $25/hr

Other

Posted 11 days ago

Virginia Alcoholic Beverage Control Authority rating

5.2

Company rating: 5.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

825th of 848 rated public administrative organizations

Job description

VP Administrative Assistant

This position oversees and executes operational and administrative functions supporting VP Administration financial processes, reporting activities, donor and volunteer stewardship initiatives, and Vice President-initiated projects. Responsibilities include managing financial transactions and compliance activities, coordinating donor and volunteer recognition programs, and providing administrative and logistical support to the Vice President's Office in collaboration with members of the VP Administrative team.

Responsibilities include:

  • Oversee and execute financial operations and reporting for VP Administration, ensuring accuracy, compliance, and timely reporting:
    • Reconcile BOA Transactions, and resolve discrepancies;
    • Follow up with vendors as needed regarding receipts, documentation, and transaction support;
    • Process and manage cash and mileage reimbursements in MFG;
    • Manage Gift Inventory tracker in accordance with GMUF guidelines; and
    • Coordinate physical inventory intake, tracking, and reconciliation.
  • Provide administrative and logistical support for donor and stakeholder recognition initiatives, including the coordination of gifts and other expressions of appreciation on behalf of the Office of the Vice President for Advancement:
    • Lead and independently manage the annual donor and volunteer gifting program, including planning, distribution, tracking, and fulfillment;
    • Coordinate the procurement, tracking, and delivery of gifts, recognition items, and sympathy acknowledgments, as needed;
    • Support donor appreciation and other stewardship initiatives throughout the year; and
    • Maintain accurate records of purchases, deliveries, and related expenditures.
  • Provide ongoing administrative and logistical support to the Vice President and VP Administration team:
    • Provide backup administrative support for the Vice President during the Executive Assistant's absence;
    • Coordinate VP travel arrangements under the direction of the Executive Assistant;
    • Assist with the entry of contact reports in Patriot Force;
    • Support meeting logistics, including room setup, catering coordination, and day-of-event support, as needed;
    • Manage basketball ticket administration and related tracking; and
    • Stock, organize, and maintain the VP's office to ensure a clean, professional, and well-functioning workspace.

Required qualifications include:

  • Excellent writing and communication skills;
  • Skill in meticulous, detail-oriented work;
  • Basic understanding of internal controls and compliance;
  • Experience working in a high-volume, fast-paced office;
  • Ability to perform duties under limited supervision and limited time frame;
  • Demonstrated problem-solving abilities;
  • Solid computer skills, including Microsoft Office Suite;
  • Demonstrated outstanding oral, written, and interpersonal skills;
  • Ability to handle sensitive and confidential matters with discretion and tact;
  • Demonstrated, detail-oriented clerical skills;
  • Ability to multi-task, prioritize work, and meet deadlines;
  • Experience in a finance, accounting, or administrative support role;
  • Basic knowledge of financial reconciliation and transaction tracking;
  • Experience handling confidential information; and
  • Experience writing general correspondence.

Preferred qualifications include:

  • Knowledge of accounting principles;
  • Bachelor's degree in a related field;
  • Experience in higher education; and
  • Experience using financial or ERP systems (e.g. MFG).

Instructions to applicants:

For full consideration, applicants must apply for GMU Worker at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

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