Vendor Management Associate Jobs in Alberta (NOW HIRING)

Facilities Coordinator

What this job involves:

As a Facilities Coordinator for ourindustrial clientfacilitiesbased in Sarnia, Edmonton or Calgary,you'llbe the organizational hub that keeps facility operations running smoothly through meticulous coordination, communication, and administrative support. This role is essential tomaintainingseamless workflows as you manage work order systems, coordinate vendor activities, track compliance requirements, and serve as a key liaison between technicians, management, and client stakeholders.You'llensureaccuratedocumentation in the CMMS, schedule preventive maintenance activities, support budgettrackingand procurement processes, and helpmaintainthe high service standards that define success in critical industrial environments. Your attention to detail and ability to juggle multiple priorities simultaneously will be crucial as you support the Facilities Manager and technical teams in delivering exceptional facility performance while ensuring all activitiescomply withsafety regulations and client requirements.

What your day-to-day will look like:

• Manage work order creation, tracking, and closure in the Computerized Maintenance Management System (CMMS), ensuringaccuratedocumentation andtimelyprocessing of maintenance requests

• Coordinate scheduling of preventive maintenance activities, vendor services, and contractor visits to minimize operational disruption while ensuring all required inspections occur on schedule

• Serve as primary point of contact for service requests, communicating status updates to requesters and escalating urgent issues to the Facilities Manager and technical teams

• Support procurement processes by obtaining quotes from vendors, processing purchase requisitions, tracking deliveries, andmaintainingaccuraterecords of expenditures against budget allocations

• Maintain comprehensive facility documentation including equipment records, warranty information, service agreements, compliance certificates, and inspection reports in organized filing systems

• Prepare operational reports including work order metrics, vendor performance summaries, budget variance tracking, and Key Performance Indicator (KPI) dashboards for management review

• Coordinate safety-related documentation including permit applications, contractor safety orientations, and maintenance of required certifications for equipment and personnel

• Assistwith invoice processing and approval workflows by verifying completed work, matching invoices topurchaseorders, and ensuring proper coding foraccuratefinancial tracking

• Support the Facilities Manager with meeting coordination, presentation preparation, project tracking, and administrative tasks that enable efficient facility operations

Required qualifications:

• Associate degree in Business Administration, Facilities Management, or related field, or equivalent combination of education and experience

• Minimum 2-3 years of administrative or coordinator experience, preferably in facilities management, operations, or industrial environments

• Strongproficiencywith Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and ability to learn facility management software systems quickly

• Experience with Computerized Maintenance Management Systems (CMMS) or similar work order tracking platforms

• Excellent organizational skills with proven ability to manage multiple priorities, meet deadlines, andmaintainaccuracy in detailed work

• Strong written and verbal communication skills with ability to interact professionally with diverse stakeholders including technicians, vendors, management, and clients

• Understanding of basic facility operations terminology and maintenance processes to effectively coordinate activities and communicate technical information

• Attention to detail and problem-solving mindset with ability toidentifyissues, propose solutions, and follow through to resolution

Preferred qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or related discipline

• Experience in oil and gas, energy, manufacturing, or other industrial sectors with exposure to critical facility operations

• Knowledge of procurement card systems and purchase order processes in corporate environments

• Familiarity with health and safety regulations, permit requirements, and compliance documentation for industrial facilities

• Background supporting Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) in client-facing service delivery roles

• Proficiencywith SharePoint, project management tools, or data visualization platforms for reporting and collaboration

Please note that our client requires that all workers/staff operating at their Sites are required to undergo drug testing (including pre-employment, reasonable cause, and post-incident and random testing) to gain and continue to have access to their Sites and equipment. Please only apply to this position if you are in agreement with this mandatory condition.