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Transaction Assistant Jobs (NOW HIRING)

Permian Resources

Transaction Coordinator

Midland, TX · On-site

Maintain organized transaction records and databases throughout the transaction lifecycle, including managing electronic document databases and providing files to be relied upon internally. * Assist ...

Marcus & Millichap

Transaction Coordinator

New York, NY

$29.57 - $32.21/hr

S. and Canada, the firm completed over 8,800 transactions in 2025, with $50.8 billion in sales ... This role will also assist with the centralized billing process for third-party marketing sites. In ...

NEWMARK

Transaction Manager

Atlanta, GA · On-site

... * Assist the Account Manager in the execution of Corporate Real Estate (CRE) portfolio strategy ... Maintain all transaction and forms files. Prepare reports and makes presentations to relevant ...

JLL

Transaction Manager

San Francisco, CA

Organize historical client contact/activity * Assist lead brokers with transaction tracking, management and reporting * Review and analyze client's quantitative portfolio data, legal documents, and ...

Citigroup, Inc.

Transaction Manager

Irving, TX · On-site

$87K - $131K/yr

... * Assist with the creation of processes, standards, procedures, controls, training, and implementation of transaction management. * Aid in the design and implementation of technology including ...

Citigroup, Inc.

Transaction Manager

Irving, TX · On-site

$69K - $96K/yr

... * Assist with the creation of processes, standards, procedures, controls, training, and implementation of transaction management. * Aid in the design and implementation of technology including ...

Citigroup, Inc.

Transaction Manager

Irving, TX · On-site

$69K - $96K/yr

... * Assist with the creation of processes, standards, procedures, controls, training, and implementation of transaction management. * Aid in the design and implementation of technology including ...

Marcus & Millichap

Transaction Coordinator

New York, NY · On-site

$29.57 - $32.21/hr

S. and Canada, the firm completed over 8,800 transactions in 2025, with $50.8 billion in sales ... This role will also assist with the centralized billing process for third-party marketing sites. In ...

Cushman & Wakefield

Transaction Coordinator

Saint Louis, MO · On-site

$18.83 - $22.15/hr

Job Title Transaction Coordinator Summary Coordination to C&W transactions management professionals ... system Assist with reporting functions: Closing/Value-add reports Negotiation summaries/RFP ...

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Transaction Assistant information

What is the difference between Transaction Assistant vs Real Estate Assistant?

AspectTransaction AssistantReal Estate Assistant
Required CredentialsNone mandatory, often familiarity with real estate processesReal estate license or certification often preferred
Work EnvironmentReal estate offices, transaction coordination teamsReal estate agencies, property management firms
Employer & Industry UsageReal estate transactions, supporting agentsAssisting agents with property listings, client communication
Common Search & Comparison IntentUnderstanding role differences, job requirementsClarifying responsibilities, career path options

The main difference between a Transaction Assistant and a Real Estate Assistant lies in their focus. A Transaction Assistant primarily manages the administrative tasks involved in real estate transactions, ensuring smooth closings. A Real Estate Assistant supports agents with listing management, client communication, and marketing. Both roles are vital in real estate but serve different functions within the industry.

What are the key skills and qualifications needed to thrive as a transaction assistant, and why are they important?

To thrive as a Transaction Assistant, you need strong organizational skills, attention to detail, and a background in finance or real estate, often supported by relevant coursework or experience. Familiarity with transaction management software, document management systems, and tools like Microsoft Office is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate between parties and handle multiple tasks efficiently. These skills are crucial to ensure smooth, accurate, and timely processing of transactions, minimizing errors and supporting client satisfaction.

What is a transaction assistant?

Transaction Assistants are professionals who support the processing and management of financial, real estate, or business transactions. Their responsibilities typically include handling administrative tasks, preparing and reviewing documents, coordinating with clients and stakeholders, and ensuring compliance with relevant regulations. Transaction Assistants play a vital role in ensuring that transactions are completed accurately, efficiently, and on schedule. They often work under the supervision of managers or executives and may be found in industries such as banking, real estate, and corporate finance.

What does a transaction assistant do?

A transaction assistant supports real estate or business transactions by coordinating paperwork, verifying information, and communicating with clients, agents, or stakeholders. They often handle administrative tasks, ensure compliance with procedures, and use tools like CRM or transaction management software to facilitate smooth processes.

How does a transaction assistant typically collaborate with other departments during the transaction process?

Transaction Assistants often work closely with multiple departments, such as sales, legal, and finance, to ensure smooth and efficient completion of transactions. They are responsible for coordinating documentation, obtaining necessary approvals, and communicating updates to all stakeholders. Effective collaboration is key, as Transaction Assistants help bridge communication gaps and ensure that deadlines and compliance requirements are met. This teamwork-oriented environment provides valuable exposure to various functions within the organization and can open pathways for future career growth.
What cities are hiring for Transaction Assistant jobs? Cities with the most Transaction Assistant job openings:
What are the most commonly searched types of Transaction jobs? The most popular types of Transaction jobs are:
What states have the most Transaction Assistant jobs? States with the most job openings for Transaction Assistant jobs include:
Transaction Assistant jobs near you
Infographic showing various Transaction Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Transaction Coordinator / Broker Assistant

The Holton Wise Property Group

Parma, OH • On-site

$15/hr

Full-time

Re-posted 3 days ago

Job description

Company Description
The Holton Wise Property Group is a Commercial and Residential Real Estate Brokerage headquartered in Parma Ohio. We help people buy, sell, and rent properties all around the Cuyahoga County area. The Holton Wise Property Group is one of Cleveland's fastest growing companies and operates one of the largest scattered site rental portfolios in the greater Cleveland area.
Job Description
HoltonWise sells 400+ properties per year. The main role of the transaction coordinator is to assist the Real Estate Broker in getting all of these transactions closed. There are many documents that need to be signed in a Real Estate Transaction & the Transaction Coordinator will be in charge of making sure they are all correctly filled out, signed & filed.
Additional tasks include;
• Warmly meet, greet & sit with clients who need documents signed.
• Ensure that all commissions received from Title Companies are correct as per the Real Estate Sales Contract.
• Answers, screens and transfers incoming phone calls; obtain basic information before transferring phone calls.
• Takes and distributes messages from clients, buyers, sellers, title companies, lenders, tenants, utility companies and other vendors.
• Makes outbound calls & emails to clients, buyers, sellers, title companies, lenders, tenants, utility companies and other vendors.
• Acts as a gatekeeper by filtering important calls that need to be transferred versus calls that can be handled by this position such as providing callers with basic company information; deterring solicitation, sales and marketing calls.
• Receives, sorts and forwards incoming mail.
• Fills out and mails direct marketing materials to potential clients. Ensures mail is picked-up and distributed daily.
• Coordinates inspections, appraisals, and property showings.
• Relays information and updates to Real Estate Broker on all pending transactions.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Assist the Real Estate Broker's roster of Realtors in getting their transactions filed and closed.
• Performs other related office duties such as photocopying, light office cleaning, making cofee, emailing, stuffing marketing materials and filing.
For more information on what we do at Holton-Wise take a look at this video https://youtu.be/god22GyyX74
Qualifications
• Extremely organized.
• Detail oriantated.
• Able to multi task.
• High school diploma or equivalent.
• Customer service experience a must.
• Office experience a plus.
• Exceptional written and oral communication skills a must.
• Calm demeanor, especially during high pressure situations a must.
• Fluent in Microsoft Office applications and office equipment including Word & Excel.
• Must be proactive and resourceful, and have the ability to work with minimal supervision.
• Must be a non smoker.
• Flex time available but applicant must be able to work between 35-40 hours per week and be available between the hours of 11am-5pm Monday through Friday.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Pay $15/hour
There are no health benefits for this position
Like us on Facebook & Follow us on Instagram @HoltonWise
Videos To Watch
https://youtu.be/god22GyyX74

Apply